Job Advert Summary\u00a0\u00a0 \u00a0<\/p>\n
\tThe ISD Programme Administrator is responsible for providing portfolio related administrative services that support the Portfolio Manager and Unit Coordinator in the day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting, including project steering committee meetings and meetings with DSTI partners.<\/p>\n
Fixed Term Contract Term: Two (2) years<\/p>\n
Minimum Requirements\u00a0\u00a0 \u00a0
\nQualifications<\/p>\n
\tNational Diploma in Administration, Project Management, Public Administration, or a related field. NQF 6.
\n\tBachelor\u2019s degree in science, Project Management, Innovation Studies, Economics, Public or Business Administration; certification in project administration tools (e.g., MS Project, Asana, Trello) will be added advantage.<\/p>\n
Experience<\/p>\n
\tTwo years\u2019 experience in project administration, providing support to managerial\/professional staff and using secretarial\/administrative skills to assist in the project management.
\n\tExperience in organisation of public events and meetings.
\n\t3+ years\u2019 experience in project administration within the innovation for service delivery or government sectors, with exposure to budget tracking, SCM processes, and compliance reporting will be added advantage<\/p>\n
Knowledge and Skills<\/p>\n
\tPFMA
\n\tAdministrative Best Practice Frameworks and Models
\n\tStakeholder Engagement and Support
\n\tCustomer Care<\/p>\n
Duties and Responsibilities\u00a0\u00a0 \u00a0
\nAdministration<\/p>\n
\tMaintain updated ISD project records, databases, and filing systems.
\n\tCoordinate all relevant ISD project, programme and portfolio meetings, agendas, minutes, and follow-ups.
\n\tTrack progress against ISD project timelines and milestones; escalating any risks or gaps when required.
\n\tContribute towards the creation of project schedules and action steps with set timeframes and goals for all parties involved.<\/p>\n
Financial Perspective<\/p>\n
\tProvide administrative assistance in the implementation of project financial resource management, Human Resources Management, efficient procurement, and logistical services in line with policies and procedures.
\n\tMonitor and track all project related activities including the ROI of specific initiatives.
\n\tMonitor and support innovation budgets and the timeous disbursement of related funding to ensure optimal operation of investments.
\n\tContinually track spending according to approved budgets and report any financial risks in line with policies and procedures.
\n\tContain costs while maintaining high levels of impact and performance and develop best practices to achieve the larger Operational financial goals.
\n\tFlag potential budget risks or variances.<\/p>\n
Internal Processes<\/p>\n
\tProvide the required administrative support in organizing\/conducting relevant ISD project activities.
\n\tDraft minutes of Project Steering Committee and other project-related meetings.
\n\tConducting administrative follow-up as needed for all activities.
\n\tCollect ISD project-related information and support the portfolio in the preparation of reports as set out in the workplan.
\n\tPrepare and submit project status, financial, and close-out reports in line with time and quality standards.
\n\tEnsure compliance with TIA policies, SCM, and contractual requirements.
\n\tSupport internal and external audits, follow-up on project auditing issues.
\n\tMaintain up-to-date files and records of ISD project documentation.
\n\tProvide logistical support for ISD workshops and other meetings as planned by the portfolio.
\n\tSupport the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports in line with quality and time standards.
\n\tArrang external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
\n\tAssist in organizing, executing, and coordinating logistically public events, like seminars, training, workshops, forums, and exhibitions.
\n\tProvide general office assistance such as responses to complex information requests and inquiries from stakeholders; review and respond to routine incoming correspondence; perform routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
\n\tSupport the collection and consolidation of GCIP M&E data and reporting.<\/p>\n
Stakeholder Management<\/p>\n
\tFacilitate clear communication between TIA and stakeholders. Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and positively contributing towards the organisation\u2019s reputation.
\n\tProvide for the creation and maintenance of mutually beneficial relationships with all relevant stakeholders by ensuring that all partner obligations are met, and expectations exceeded.
\n\tOrganize logistics for relevant ISD workshops, events, site visits and ensure attendance registers are made available.
\n\tMaintain updated stakeholder contact lists in line with policies and procedures.
\n\tFacilitate clear communication between TIA and stakeholders.<\/p>\n
Knowledge Management and Communication<\/p>\n
\tArchive and maintain portfolio knowledge products.
\n\tSupport preparation of presentations and promptly required portfolio information.
\n\tDisseminate portfolio information to stakeholders.<\/p>\n
Deadline:23rd March,2026<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
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