JOB DESCRIPTION:<\/p>\n
\tTo perform the administrative and clerical work activities required for the delivery of HR transactions, enabling the availability of accurate information as well as improved internal client satisfaction and compliance. \u00a0Deliver on agreed performance targets according to set procedures and service level agreements. Identify and apply known solutions to administrative challenges and escalate unresolved issues.\u00a0
\n\tThe successful incumbent will report to the HRBP and will be responsible for providing general administrative and office support to the Human Capital Department in order to facilitate operational effectiveness and efficiency.<\/p>\n
DUTIES \/ KEY RESPONSIBILITIES:<\/p>\n
Administration:<\/p>\n
\tCompile new engagement \/ on-boarding packs and ensure that supervision agreements and appointment letters are included for all FSP Sales Agents (Sales Representative on Rep Register)
\n\tDistribute and explain engagement packs to new employees, including general policies and procedures, company benefits, and coordinating the taking and saving of welcome photographs in the HR repository
\n\tCoordinate and execute the on-boarding of new hires \u00a0
\n\tManage the offboarding process for all employee exits, including the completion of sign-off documentation.
\n\tReporting to all stakeholders on all employee movement (JML) on a weekly basis
\n\tArchive employee files and packs annually in line with recordkeeping requirements
\n\tMaintain accurate and up-to-date employee records and filing systems
\n\tAssist employees and payroll with leave-related queries
\n\tSupport new employees with obtaining biometric fingerprint access through the Facilities Department.
\n\tDistribution of business communications as and when requested
\n\tAssist with the abscondment process and related documentation, including maintaining the abscondment diary, when required
\n\tAssist with the scheduling of disciplinary hearings as and when required
\n\tSubmit all IOD claims, including online submissions, accurately and timeously
\n\tParticipate in HR-related projects and initiatives as needed
\n\tConsolidate and compile information required for reporting purposes
\n\tUpdate RE tracker and assist with consultations (including minutes of consultations)
\n\tManage the full end-to-end maternity leave process, including employee communication, documentation, policy compliance, and payroll coordination.
\n\tUpdating various reports on a monthly basis (i.e., maternity leave schedule, IR Tracker, Temp tracker etc.)
\n\tAd-hoc duties<\/p>\n
Payroll:<\/p>\n
\tPrepare monthly payroll input schedules for each respective Business Unit in line with deadlines received from Head Office\/Payroll, including engagements, terminations, deductions, and other payroll-related changes
\n\tMaintain the monthly capturing of warning letters on the IR Tracker
\n\tDistribute online exit interview links and drive completion through proactive follow-up
\n\tCreate Employee Self-Service (ESS) access profiles on the Sage platform
\n\tReassign unprocessed leave as required
\n\tProvide assistance with payroll, medical aid, and retirement fund queries, escalating unresolved issues as appropriate<\/p>\n
Recruitment:<\/p>\n
\tAssist with end-to-end recruitment efforts (sourcing, selection, interviewing, regret communication etc.) and related processes for unskilled, semi-skilled and junior management position or as directed
\n\tEnsure a positive and professional candidate experience throughout the recruitment process
\n\tEnsure that staff requisition form(s) and offer letters are signed off by the relevant Director\/FD
\n\tCoordinate the scheduling of technical, skills-based, and psychometric assessments
\n\tPost vacancies on various internal and external recruitment platforms
\n\tEnsure that all pre-employment checks, including MIE, DOFA, and RE verification checks, are completed prior to appointment
\n\tLiaise with recruitment agencies and candidates throughout the recruitment process
\n\tEnsure that the recruitment tracker (recruitment dashboard) are updated regularly and maintained accurately with all relevant master data.<\/p>\n
EDUCATION:<\/p>\n
\tMatric (Grade 12)
\n\tRelevant tertiary qualification in Human Resources (National Diploma or a Bachelors’ degree)<\/p>\n
EXPERIENCE, KNOWLEDGE, AND SKILLS REQUIRED:<\/p>\n
\tMinimum 2 – 3 years\u2019 relevant HR administration experience, with exposure to payroll support, end-to end recruitment administration (talent acquisition), onboarding and offboarding
\n\tSolid understanding of payroll processes
\n\tSAGE300 system experience would be an advantage
\n\tMust be MS Office proficient, advanced Excel will be an advantage
\n\tKnowledge of South African labour laws and regulations
\n\tKnowledge of HR best practices<\/p>\n
ATTRIBUTES \/ OTHER REQUIREMENTS:<\/p>\n
\tOwn and live up to Company values
\n\tStrong communication and interpersonal skills
\n\tExcellent planning, organizational and time-management skills
\n\tAttention to detail
\n\tHigh focus on urgency
\n\tAbility to work independently and prioritize tasks effectively
\n\tEmployee centric and service excellence mindset
\n\tHonesty and integrity
\n\tMeticulous
\n\tEnergetic
\n\tCredit and criminal clear
\n\tOwn or reliable transport<\/p>\n
Closing Date\u00a031 March 2026<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( https:\/\/www.motus.co.za\/ ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Motus Holdings Limited","_company_website":"https:\/\/www.motus.co.za\/","_company_tagline":"Motus is South Africa\u2019s leading automotive group, employing over\u00a016 700\u00a0people globally. We are a diversified (non-manufacturing) business in the automotive sector with unrivalled scale and scope in South Africa, a selected international presence primarily in the United Kingdom an... read mored Australia, as well as a limited presence in South East Asia and Southern and East Africa. PO Box 3013 Edenvale 1610 South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-33023","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/33023","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=33023"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=33023"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=33023"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}