Job Description\u00a0\u00a0 \u00a0<\/p>\n
\tTo provide efficient and responsive administration, organising and coordination support and make all logistical arrangements for the Chief Financial Officer. Manage and prioritise tasks and meetings according to deadlines and schedules, while maintaining good relationships with key stakeholders in the office.<\/p>\n
Key Responsibilities\u00a0\u00a0 \u00a0
\nAdministrative Support<\/p>\n
\tWork with the Chief Financial Officer to support the planning and execution of day-to-day work functions, calendar and key deliverables and ensure communication to all parties.
\n\tLiaise with all levels of DBSA employees as well as external clients\/ contacts, managing the diary, including keeping all parties informed and updated on all diary changes.
\n\tDraft and edit all communication (letters, routine correspondence) from the Office of the CFO to ensure quality control and seek approval.
\n\tProvide inputs, review and quality assurance of all documents and reports.
\n\tPrepare necessary meeting packs and support for engagements as requested by the CFO.<\/p>\n
Act as the point of contact between the manager and internal\/external clients:<\/p>\n
\tScreen and direct phone calls and distribute correspondence.
\n\tReceiving, reading, monitoring and responding to e-mails, as and when required.
\n\tAttend to general queries made to the CFO\u2019s office, answer calls and handle telephonic queries.
\n\tEnsuring appropriate messages are taken and responded to.
\n\tResponsible for document flow in and out of the office of the CFO\u2019s office.<\/p>\n
Organise and make arrangements for meetings:<\/p>\n
\tSend out meeting invites and provide details to invitees.
\n\tBook meeting rooms, conference rooms and venues as required for each meeting.
\n\tEnsure there are refreshments and catering where applicable.
\n\tArrange meetings, collect visitors from reception and organise logistics.
\n\tDistribute agendas, meeting packs and documents before the meeting.
\n\tProvide secretariat support in key meetings and interactions to ensure the recording of decisions and follow-up.
\n\tKeep abreast with the Bank\u2019s business conducted by the Finance division, to provide broad responses and correspondence with stakeholders and maintain communication across several stakeholder groups.
\n\tAdminister leave requests and other processes to assist with administrative processes.
\n\tOrganise and document travel itineraries, including confirmation of all relevant bookings both nationally and\/or internationally.
\n\tProcess all claims upon return from trips in terms of the prevailing subsistence and travel procedures\/policy.
\n\tReview travel requests and claims before the CFO\u2019s approval.
\n\tAct as a backup and\/or support to the CFO\u2019s Executive Coordinator.
\n\tManage and review filing and other office systems to ensure optimal documentation retrieval and storage.
\n\tMonitor that the CFO\u2019s office is appropriately resourced with daily consumables and ensure an adequate level of stationery is always maintained (utilisation of the SAP procurement system).<\/p>\n
Administrative and Operational Efficiencies<\/p>\n
\tAdminister the document management system to secure\/ store data and provide a platform for sharing division information.
\n\tWork with the Chief Financial Officer to support the planning and execution of day-to-day work routines and key deliverables.<\/p>\n
Management of the office with specific reference to the following:<\/p>\n
\tProvide secretariat support in key meetings and interactions to ensure the recording of decisions and follow-up;
\n\tDraft and edit communication (letters, routine correspondence) as requested by the Chief Financial Officer for approval; and
\n\tProvide inputs, review and quality assurance of all documents and reports.
\n\tFacilitate the procurement of professional services on behalf of the Chief Financial Officer by developing the relevant procurement documents and ensuring that procurement is performed according to the policy.\u00a0<\/p>\n
Stakeholder Engagements<\/p>\n
Serve as the first point of contact for the CFO\u2019s office, screening and prioritising communication.<\/p>\n
\tServe as the first point of contact for the CFO\u2019s office, screening and prioritising communication.
\n\tSend the correspondence to high-level stakeholders, including Ministers, CEOs and others on behalf of the Chief Financial Officer.
\n\tManage the engagements and communications with critical stakeholders, including Ministers and CEOs.
\n\tOversee the management of partnership agreements with, amongst others, key stakeholders, partners, clients, service providers, and consultants.
\n\t\u00a0Ensure timely, professional, and accurate communication with internal and external stakeholders.<\/p>\n
Minimum Qualification<\/p>\n
\tAn Executive Secretarial Diploma \/ Secretarial Diploma or an equivalent qualification.<\/p>\n
Minimum Experience<\/p>\n
\tA minimum of 6 years\u2019 experience as a Personal Assistant or similar working experience, of which 5 years must be providing direct support to C-suite executives or equivalent senior leadership role.
\n\tDemonstrated hands-on experience in providing comprehensive support to C-suite Executives or senior leadership, including managing calendars, coordinating high-level meetings, handling confidential information and acting as a key liaison between executives, stakeholders and internal teams.
\n\tProven experience supporting Board and Executive Committee activities, including preparing and distributing board\/committee packs, taking minutes, tracking action items, and ensuring compliance with governance and reporting requirements.
\n\tDemonstrated verbal and written communication skills, with a strong ability to draft, edit, and proofread reports, correspondence and presentations, tailored for executive and Exco, board, and sub-committee level audiences.
\n\tAdvanced Microsoft Office Proficiency Expert-level proficiency in Microsoft Office Suite, particularly PowerPoint (creating executive-level presentations and decks, Excel (data analysis, financial reporting support, advanced functions, and dashboards) and Word (professional documentation, reports, and formatting).
\n\tDemonstrated ability to handle highly sensitive and confidential information with professionalism, integrity, and sound judgment.<\/p>\n
Desirable Requirements<\/p>\n
\tBachelor\u2019s Degree in Office Administration, Project Management or Business Administration.
\n\tExperience in the banking and\/or financial services sector.
\n\tExperience in a DFI or regulated financial services organisation.
\n\tExperience with additional tools such as ERP systems (e.g., SAP), document management systems, and virtual collaboration platforms (e.g., Teams).<\/p>\n
Deadline:14th April,2026<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.dbsa.org ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Development Bank of Southern Africa (DBSA)","_company_website":"http:\/\/www.dbsa.org","_company_tagline":"The Development Bank of Southern Africa (\"DBSA\u201d) is a development finance institution wholly owned by the South African Government. Its purpose is to accelerate sustainable socio-economic development to improve the quality of life of the people in South Africa, SADC and Rest of Africa by providing... read more financial and non-financial investments in the social and economic infrastructure sectors. The DBSA support South Africa\u2019s regional integration agenda through providing development finance for infrastructure projects in four priority sectors; energy (including renewable energy and energy efficiency), transportation (road, rail and ports), bulk water and ICT, across Africa. Development Bank of Southern Africa Headway Hill 1258 Lever Road Midrand South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-33379","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/33379","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=33379"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=33379"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=33379"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}