MAIN FUNCTIONS OF THE JOB<\/p>\n
Personal Assistant<\/p>\n
\tMaintains diary and schedules appointments for the Financial Director.
\n\tScreens all incoming calls as and when required and ensures messages left are given to the Financial Director within agreed time frames.
\n\tDrafts emails on behalf of the Financial Director.
\n\tUndertakes for scanning, emailing and filing of confidential information.
\n\tAssists in compiling material and prepares PowerPoint presentations as required from time to time.
\n\tCoordinates all travelling arrangements for Financial Director.
\n\tObtains signatures from the Financial Director on behalf of various departments within Head Office
\n\tCoordinates meetings for Financial Director via Teleconference and videoconference.
\n\tUndertakes for queries made by Financial Director and ensures feedback is provided.
\n\tProvides support to reporting departments as per approval from the Financial Director.
\n\tAssists with tasks that make the Financial Directors Office more efficient.<\/p>\n
Administration<\/p>\n
\tForwards emails to managers reporting to the Financial Director requesting Executive Committee (EXCO) reports and thereafter summarizes for the Finance Directors Executive Committee (EXCO) report.
\n\tUploads EXCO reports prepared by Managers reporting to the Financial Director on the relevant electronic platforms.
\n\tCompiles meeting packs for meetings Chaired by the Financial Director including but not limited to Information Technology, Finance and Projects Committees.
\n\tTakes minutes at meetings as indicated above.
\n\tOrders stationery for the Financial Director as and when required.
\n\tCompletes gift register for the Financial Director.
\n\tPrepares payment requisitions relevant to the Financial Directors office.
\n\tObtains submissions from reporting departments for Board, Audit, Risk, Social and Ethics for Committee meetings.
\n\tAttends to the updating of the agenda and matters arising items on the Microsoft Teams Boards in preparation for the monthly meetings held with Financial Director and each reporting manager.
\n\tAttends to the updating of the agenda and matters arising items on the Financial Directors MANCO Microsoft Teams Boards.
\n\tTracking and co-ordinating project activities as required<\/p>\n
Relief Duties<\/p>\n
\tServes as a personal assistant to the Executive Office as and when required.<\/p>\n
Requirements<\/p>\n
QUALIFICATIONS<\/p>\n
\tA Certificate of Relevant qualifications in Secretarial\/ Administration will be required in order to meet the requirements of the role at the highest level of competence.<\/p>\n
PREFERRED EXPERIENCE<\/p>\n
\tA minimum of 4-5 years\u2019 experience as a Secretary \/ Personal Assistant
\n\tPrevious working experience in a Banking\/ Corporate environment would be advantageous<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
albaraka.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/albaraka.mcidirecthire.com","_company_name":"Al Baraka Bank South Africa","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Al Baraka Bank, registered in South Africa since 1989, pioneered Islamic banking in this country in response to an identified need for a system of banking which adhered to Islamic economic principles. The bank, with its Head Office in Durban and a strategically located national branch network, is So... read moreuth Africa\u2019s only fully-fledged Islamic bank and is a subsidiary of the international Al Baraka Banking Group B.S.C., which has established one of the largest international Islamic banking groups in the world.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[16],"job-types":[12],"class_list":{"0":"post-33566","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-kwazulu-natal","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/33566","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=33566"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=33566"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=33566"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}