Key responsibilities:\u00a0<\/p>\n
Council Committee Meeting Management:\u00a0<\/p>\n
\tUnderstand the terms of reference of serviced committees.\u00a0
\n\tAssist in developing the annual Committee Meeting Calendar.\u00a0
\n\tAssist in Scheduling meetings as per calendar or as requested\u00a0
\n\tAssist in dealing with urgent business requiring attention of the chairperson of a committee.\u00a0
\n\tUnderstand committee interrelationships and advice for effective decision-making.\u00a0
\n\tTake heed from the Company Secretary on the Advice to designated committees and meetings of committees on Rules of Procedure and Committee Standing Orders.\u00a0
\n\tLearn to serve as a reference point for committee members with regards to matters dealt with by the committee.\u00a0
\n\tRespect turnaround times in all processes.\u00a0
\n\tPrepare for meetings (meeting documentation, agendas, contact with committee members).\u00a0
\n\tBe part of the team to brief the Chairperson and Secretary on the meeting agenda and related items.\u00a0
\n\tAttend meetings and assist take meeting minutes.\u00a0
\n\tAssist record keeping of attendance at meetings of committees\u00a0
\n\tAdvice on quorum matters at committee meetings.\u00a0
\n\tAssist to compile and circulate action sheets for each meeting to ensure decisions are implemented.\u00a0
\n\tAssist to compile electronic meeting minutes within agreed deadlines (turnaround times).\u00a0
\n\tAssist in editing and proof-reading of meeting minutes.\u00a0
\n\tCommunication with stakeholders and committee members.\u00a0
\n\tFiling and archiving of documents.\u00a0<\/p>\n
Other Responsibilities:\u00a0<\/p>\n
\tEnsure adherence to the Promotion of Access to Information Act and other relevant legislation and guidelines.\u00a0
\n\tAdhere to quality standards in all areas of the job.\u00a0
\n\tPresent a positive image of the Council in all aspects of the job and maintain high levels of integrity.\u00a0<\/p>\n
Continuous improvement:\u00a0<\/p>\n
\tParticipate in continuous improvement of self and role outputs\/services.\u00a0
\n\tContinuously learn and keep up to date with new developments and changes within own role, the department, organisation and industry.\u00a0
\n\tActively share the workload and responsibilities of the team when required, working collaboratively and supporting team members.\u00a0
\n\tMaintain ownership for own work, performance management and development.\u00a0
\n\tMaintain optimum quality of work outputs.\u00a0
\n\tMaintain open and honest communication.\u00a0
\n\tEngage in problem solving and continuous improvement processes that optimise role outputs and services.\u00a0
\n\tEfficiently utilise the NHC resources.\u00a0
\n\tComply to NHC policies and procedures.\u00a0<\/p>\n
Qualifications, skills and experience:\u00a0<\/p>\n
\tM+3 Relevant Degree or equivalent qualification or Professional qualification such as Chartered Secretaries\/Governance Professional course at NQF 7.\u00a0
\n\tAdvanced Computer Literacy.\u00a0
\n\tIntroductory Project Management.\u00a0
\n\tKnowledge of Committee work.\u00a0
\n\tMinimum 5 Years in Committee Administration.\u00a0
\n\tHigh level of confidentiality.\u00a0
\n\tInterpersonal skills.\u00a0
\n\tCommunication skills\u00a0
\n\tProblem solving skills\u00a0
\n\tNegotiation skills.\u00a0
\n\tAttention to detail\u00a0
\n\tLanguage and editing\u00a0
\n\tAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of stakeholders or employees of organisation.<\/p>\n
Apply via company website ( http:\/\/www.nhc.org.za ) or<\/p>\n
www.nhc.org.za<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/www.nhc.org.za","_company_name":"National Heritage Council of South Africa","_company_website":"http:\/\/www.nhc.org.za","_company_tagline":"The National Heritage Council of South Africa is a statutory body that is responsible for the preservation of the country\u2019s heritage. Since its existence on 26 February 2004, it has managed to place heritage as a priority for nation building and national identity. A schedule 3A public entity that... read more came into existence through an amendment of the Cultural Laws Second Amendment Act 69 of 2001, The National Heritage Council of South Africa was officially constituted through the National Heritage Council Act 11 of 1999, which was assented to on 14 April1999 and officially proclaimed on 26 February 2004. The important areas that the NHC focuses on are: Policy development for the sector to meet its transformation goals. Public awareness and education. Knowledge production in heritage subjects that were previously neglected, Making funding available to projects that place heritage as a socio-economic resource. Vision: To build a nation proud of its African heritage. Mission: To transform, protect and promote South African heritage for sustainable development. Domus Building, 57 Kasteel Road (corner of Kasteel & Ingersol Road), Lynnwood Glen, South Africa, 0081","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[18],"class_list":["post-33654","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-contract"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/33654","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=33654"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=33654"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=33654"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}