Job Advert Summary\u00a0\u00a0 \u00a0<\/p>\n
\tThe Executive Secretary is responsible for providing high-level secretarial, administrative and coordination support to the Chief Financial Officer and the CFO Office, ensuring the effective functioning of finance, supply chain management, risk management, compliance, and Fund of Funds oversight activities. The role supports strong governance, regulatory compliance, accurate record-keeping, and timely coordination of inputs required to enable the CFO Office to discharge its fiduciary and statutory responsibilities.
\n\tTechnology Innovation Agency (TIA) is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes; we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
\n\tIn executing its mandate, the organisation provides funding and non-funding support to stimulate innovation so that it provides a catalytic impact to the economy whilst improving people\u2019s lives and protecting the environment. The Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.<\/p>\n
Minimum Requirements\u00a0\u00a0 \u00a0
\nQualification<\/p>\n
\tAdministration\/Secretarial certificate or diploma with exposure to finance, public sector governance, or compliance environments
\n\t3-year tertiary qualification or relevant administration\/ secretarial diploma with exposure to finance, public sector governance, or compliance environments (Preference)<\/p>\n
Work Experience<\/p>\n
\t3 years\u2019 experience in secretarial or administration in a finance, public sector, audit, risk, compliance, or SCM intensive environment, including exposure to governance processes, documentation control, and executive support
\n\t5+ years\u2019 experience in a finance, public sector, audit, risk, compliance, or SCM intensive environment, including exposure to governance processes, documentation control, and executive support (Preference)<\/p>\n
Duties and Responsibilities\u00a0\u00a0 \u00a0
\nFINANCIAL\u00a0<\/p>\n
\tAssist the CFO with collating all relevant info and input to budgets (operational and investment)
\n\tEnsure budget is updated with relevant input received
\n\tRecord approved contracts and invoices by the Executive on the financial system and ensure that they are settled and a database\/ register is kept up to date with invoices submitted
\n\tLoad requisitions on the Financial System in line with Procurement guidelines
\n\tAssist the CFO Office with the coordination, consolidation and quality-checking of inputs related to:\u00a0
\n\tOperational and investment budgets
\n\tFund of Funds allocations and commitments
\n\tMaintain accurate and up-to-date financial, contract, and payment registers, including those relating to
\n\tFund of Funds transactions
\n\tSupport monitoring of expenditure against approved budgets, contracts and investment approvals, and flag variances for attention.<\/p>\n
STAKEHOLDER<\/p>\n
\tMaintain professional engagements with all external and internal Stakeholders and continuously strife to exceed expectations
\n\tMaintain excellent verbal and written communication standards based on TIA values when engaging with internal and external stakeholders<\/p>\n
INTERNAL PROCESSES<\/p>\n
\tComply with all TIA systems (performance management, HR, Finance, Stakeholder information, FMS)\u00a0
\n\tProvide administrative and coordination support to the CFO Office in respect of Fund of Funds governance.
\n\tMaintain accurate registers of Fund of Funds approvals, agreements, drawdowns, and reporting obligations.
\n\tCoordinate the compilation and submission of Fund of Funds reports and approval packs to internal governance structures and external stakeholders where required.
\n\tTrack deadlines and ensure timely submission of Fund of Funds\u2013related information.
\n\tPrescreen documents send through for the CFO approval to ensure alignment with Delegation of Authority, SCM and compliance with relevant processes and procedures of TIA
\n\tEnsure that correspondence and enquiries are effectively addressed or assigned to the responsible parties and accurate records are kept
\n\tAssist the CFO with managing their diary, updating information sheets, keeping minutes, scheduling meetings booking training rooms, resources, drafting of documents and quality checking\/ proof reading communication
\n\tEnsure the effective coordination of activities within the division
\n\tEnsure effective time management of the Executive\u2019s daily, weekly and monthly schedule
\n\tProactively arrange annual Divisional calendar and ensure scheduled meetings and events take place.
\n\tSend proactive reminders to all involved (EXCO submissions, Board meetings et cetera)
\n\tAssist the Executive by ensuring that all input packs to relevant meetings are compiled, input is collated and distributed by the required deadline
\n\tAct as a first point of entry to screen relevance of all information and\/or requests submitted to the Executive \u00a0 \u00a0\u00a0<\/p>\n
LEARNING AND GROWTH<\/p>\n
\tActively familiarise yourself with all agreed Key Performance Areas (KPAs) and take full responsibility for understanding and achieving them in accordance with the Performance Agreement
\n\tReview performance against agreed performance standards
\n\tLive the values and culture of TIA
\n\tIdentify and implement development opportunities to ensure continuous improvement of work effectiveness and \u00a0efficiency
\n\tProactively familiarise yourself with and effectively utilise all departmental information systems and tools to ensure the optimal execution of core tasks<\/p>\n
Deadline:22nd April,2026<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Technology Innovation Agency","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"The Technology Innovation Agency was created by an act of the South African parliament on 24 November 2008. TIA is an initiative of the Department of Science & Technology that came into existence through the promulgation of the Technology Innovation Agency Act No.26 of 2008.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-34005","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/34005","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=34005"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=34005"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=34005"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}