Job Purpose:<\/p>\n
\tThe Executive Personal Assistant provides comprehensive, high-level administrative and operational support to the Executive, enabling effective management of priorities, time, and strategic deliverables.
\n\tThe role serves as a trusted partner, ensuring seamless coordination of business and personal matters, while maintaining the highest level of professionalism, discretion, and confidentiality.<\/p>\n
REQUIREMENTS<\/p>\n
Minimum education (essential):<\/p>\n
\tNational Senior Certificate
\n\tDegree in Public Relations (Advantageous)\u00a0<\/p>\n
Minimum applicable experience (years):<\/p>\n
\t10+ years as a Executive Personal Assistant\u00a0<\/p>\n
Required nature of experience:<\/p>\n
\tProven experience managing complex executive calendars and scheduling across multiple stakeholders.
\n\tExperience coordinating local and international travel arrangements.
\n\tExposure to preparing high-level reports, presentations, and board documentation.
\n\tExperience handling confidential and sensitive information with discretion.
\n\tDemonstrated ability to work in a fast-paced, high-pressure environment with shifting priorities.<\/p>\n
Skills and Knowledge (essential):<\/p>\n
\tAdvanced proficiency in MS Office (Advanced Excel and Advanced PowerPoint) Excellent verbal and written communication skills
\n\tStrong organisational and time management skills with the ability to prioritise effectively
\n\tHigh level of attention to detail, accuracy, problem-solving skills and initiative<\/p>\n
Other:<\/p>\n
\tLanguage proficiency: English (German advantageous)
\n\tProfessional interpersonal skills with the ability to engage stakeholders at all levels
\n\tFlexibility and responsiveness, including availability outside standard business hours when required
\n\tAbility to maintain confidentiality and exercise sound judgment<\/p>\n
KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES<\/p>\n
Executive and Personal Support (50%)<\/p>\n
\tManage and coordinate the Executive\u2019s complex calendar, including scheduling meetings, resolving conflicts, and prioritising engagements.
\n\tScreen and manage incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
\n\tAct as the primary point of contact for internal and external stakeholders, handling queries professionally.
\n\tPrepare high-quality presentations, reports, meeting minutes, agendas, and other documentation.
\n\tMaintain and manage the Executive\u2019s contact database.
\n\tReview, research, and consolidate information to support decision-making.
\n\tAnticipate the Executive\u2019s needs and proactively manage tasks to optimise time and efficiency.
\n\tProvide support with personal matters, including events and family-related arrangements where required.
\n\tRemain responsive outside of standard business hours when necessary.<\/p>\n
International Travel & Logistics Management (20%)<\/p>\n
\tCoordinate all travel arrangements for the Executive and, where required, staff, including flights, accommodation, car hire and forex.
\n\tDevelop detailed travel itineraries and ensure seamless execution of plans.
\n\tManage last-minute changes and troubleshoot travel-related issues efficiently.<\/p>\n
Office & Administrative Management (20%)<\/p>\n
\tManage sensitive and confidential information with the highest level of discretion.
\n\tMaintain and oversee daily schedules, meetings, and key events.
\n\tDraft and prepare professional correspondence, including internal communications, board documentation, and stakeholder engagement.
\n\tAssist in the preparation of executive presentations and reports.
\n\tCoordinate logistics and documentation for meetings, including board and leadership engagements.
\n\tEnsure effective document management and filing systems.
\n\tSupport overall office coordination related to the Executive\u2019s activities.<\/p>\n
Strategic & Ad Hoc Support (10%)<\/p>\n
\tProvide support on special projects and strategic initiatives as required.
\n\tConduct research and compile insights to assist with business decisions.
\n\tTake on additional responsibilities as delegated by the Executive or CEO.<\/p>\n
Closing Date:\u00a0\u00a02026-05-09<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"CLS Human Capital Specialists","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Founded in 1996, we at CLS Human Capital Specialists offer a comprehensive range of solutions integral to Human Resources and Organisational Development. We partner with small and medium businesses, and render specialised services developed to adapt to any company\u2019s unique needs. We offer or... read moreganisational development, HR consultancy services based on our clients unique needs and recruitment and selection services. Let us assist and guide you through the recruitment process, from application to an offer of employment.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-34153","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/34153","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=34153"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=34153"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=34153"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}