The purpose of the job:<\/p>\n
\tTo provide administrative support to the Accreditation and Quality Assurance (QA) team by maintaining accurate records, managing documentation, and assisting with preparation for programme reviews, submissions, audits, and site visits. The role ensures the integrity of evidence tracking and supports the delivery of quality processes across the institution.<\/p>\n
Reporting to:
\nThe candidate will report to the Head: Accreditation & QA<\/p>\n
KPA\/Main Outputs and Responsibilities for this Position\u00a0<\/p>\n
\tGeneral Administrative Support to QA and Accreditation Functions
\n\tAssist with the coordination of QA tasks and project timelines
\n\tSupport communication and scheduling for meetings, training, and reviews
\n\tMaintain a filing and tracking system for correspondence, reviews, and reports
\n\tPrepare standard documentation templates and assist with formatting
\n\tMonitor deadlines and alert the team to upcoming activities<\/p>\n
Evidence Collection, Upload, and Documentation<\/p>\n
\tCollect, label, and upload evidence related to programme reviews and submissions
\n\tEnsure version control and compliance with file naming conventions
\n\tOrganise and catalogue documentation in shared drives or QA systems
\n\tTrack evidence required for self-evaluation reports (SERs) and regulatory submissions
\n\tConduct completeness checks on evidence folders<\/p>\n
Records Management and Archiving<\/p>\n
\tMaintain centralised records of accreditation submissions, approvals, and feedback
\n\tArchive historical documentation for quality audits and external review readiness
\n\tEnsure data security, confidentiality, and compliance with institutional policies
\n\tManage institutional matrices and logs for accreditation and programme reviews<\/p>\n
Audit and Site Visit Preparation Support<\/p>\n
\tPrepare supporting documentation, packs, and folders for review panels and site visits
\n\tAssist with the setup of digital or physical rooms for audits and engagements
\n\tConfirm attendance and send meeting requests to participants
\n\tCoordinate logistics, including access to documentation and systems<\/p>\n
Programme Review and SER Organisation<\/p>\n
\tAssist in the structuring and formatting of SERs and review documents
\n\tCompile supporting annexures and appendices
\n\tLiaise with departments for submission of required information
\n\tEnsure document consistency across submissions<\/p>\n
Qualification<\/p>\n
\tMinimum of a Bachelor\u2019s Degree<\/p>\n
Experience:<\/p>\n
\tMinimum of 3 years as an Administrative Support Role
\n\tMinimum of 2 years of experience in a Higher Education Environment<\/p>\n
Competencies:<\/p>\n
\tDocument and Records Management
\n\tAdministrative Coordination
\n\tEvidence Tracking and Upload
\n\tCommunication and Time Management
\n\tFormatting and Document Preparation
\n\tReliability and Follow-through
\n\tAttention to Detail
\n\tOrganisation and Filing Discipline
\n\tResponsiveness and Task Ownership
\n\tProfessional Conduct
\n\tTeam Support Orientation<\/p>\n
Other Special Requirements:<\/p>\n
\tOccasional travel between campuses or the central office may be required.\u00a0
\n\tMust work extended hours during peak academic calendar\/scheduling periods.
\n\tHigh tolerance for structured, process-driven work.\u00a0
\n\t\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.advtech.co.za ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"ADvTECH","_company_website":"http:\/\/www.advtech.co.za","_company_tagline":"ADvTECH leads the private sector in the fields of education and resourcing, contributing meaningfully towards the sustainable development of human capacity in South Africa through the provision of education, training, skills development and career placement services. Our purpose is to ignite a life-... read morelong passion for continuous learning and personal career development, and we are committed to creating a self-sustaining set of institutions offering the highest quality, leadership and innovation in the fields of education and resourcing. The Group\u2019s track record shows clearly our adherence to high ethical standards and our in-depth understanding of the interests of our various stakeholders Inanda Greens 54 Wierda Road West, Wierda Valley Sandton, Gauteng 2196 South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-34449","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/34449","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=34449"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=34449"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=34449"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}