Pavago seeks a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring employees are paid accurately and on time, taxes are filed correctly, and records are compliant and audit-ready. You will handle the end-to-end payroll lifecycle, integrating payroll data with accounting systems, resolving discrepancies, and delivering high-quality reporting.<\/p>\n
Responsibilities:
\nPayroll Processing:<\/p>\n
\tAdminister bi-weekly, semi-monthly, or monthly payrolls for 50\u2013500 employees.
\n\tValidate employee time entries, overtime, bonuses, and deductions before each run.
\n\tProcess payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR.<\/p>\n
Journal Entries & Reconciliations:<\/p>\n
\tPost payroll transactions into QuickBooks, NetSuite, or Xero.
\n\tReconcile payroll clearing accounts with bank statements.
\n\tRecord benefit deductions and employer contributions accurately.<\/p>\n
Tax & Compliance:<\/p>\n
\tPrepare and submit payroll taxes at federal, state, and local levels.
\n\tFile quarterly\/annual forms (941, W-2, 1099, state equivalents).
\n\tTrack changes in labor\/tax regulations and adjust processes accordingly.<\/p>\n
Benefits Administration:<\/p>\n
\tReconcile healthcare, retirement, and other benefit contributions with provider invoices.
\n\tEnsure deductions align with employee elections and company policy.<\/p>\n
Employee Support:<\/p>\n
\tRespond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA.
\n\tAssist employees with onboarding payroll setup.<\/p>\n
Reporting:<\/p>\n
\tGenerate recurring payroll and headcount reports for HR and finance.
\n\tSupport audits with detailed payroll documentation.
\n\tProvide variance analysis of payroll vs. budget.<\/p>\n
Process Improvement:<\/p>\n
\tStreamline workflows using Excel macros, payroll integrations, or APIs.
\n\tDocument payroll SOPs for consistency and compliance.<\/p>\n
What Makes You a Perfect Fit:<\/p>\n
\tPrecision with numbers and attention to detail.
\n\tDiscretion in handling confidential data.
\n\tAbility to troubleshoot discrepancies under tight deadlines.
\n\tProactive in ensuring compliance across multiple states or entities.<\/p>\n
Required Experience & Skills (Minimum):<\/p>\n
\t2+ years payroll processing experience.
\n\tHands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR).
\n\tIntermediate Excel\/Google Sheets (pivot tables, VLOOKUP, reconciliations).
\n\tKnowledge of U.S. payroll tax regulations.<\/p>\n
Ideal Experience & Skills:<\/p>\n
\tCertified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
\n\tMulti-state or international payroll.
\n\tExperience reconciling payroll with accounting entries.
\n\tFamiliarity with HRIS\/payroll integrations (BambooHR, Zenefits, Workday).<\/p>\n
What Does a Typical Day Look Like?<\/p>\n
\tMorning: Log into payroll dashboard (ADP or Gusto). Verify new hires\/terminations, review overnight timecard entries, and check pending direct deposit changes. Run preliminary payroll reports to identify anomalies (missing hours, duplicate entries).
\n\tMidday: Finalize payroll run for approval, reconcile payroll register against general ledger accounts, and prepare bank funding file. Respond to 3\u20135 employee payroll inquiries (pay stubs, deductions).
\n\tAfternoon: File payroll tax payments online, reconcile benefit contributions with invoices from health insurance providers, and update payroll compliance log. Work with HR to update PTO accruals and ensure policy alignment.
\n\tEnd of Day: Prepare daily payroll dashboard for management (headcount, gross pay, tax liabilities). Document workflows and update SOP checklist for audit readiness.<\/p>\n
Key Metrics for Success (KPIs):<\/p>\n
\t100% payroll runs completed on schedule.
\n\t<1% error rate in payroll processing.
\n\tAll tax filings completed before deadlines.
\n\tPayroll discrepancies resolved within 2 business days.
\n\t\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
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