Description<\/p>\n
\tWe are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be required to take responsibility for the administration of a client portfolio whilst providing the highest quality of customer service.
\n\tThe candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.<\/p>\n
Job specification\u00a0<\/p>\n
Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:<\/p>\n
\tBe responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters;
\n\tManage the day-to-day client request and reporting;
\n\tCommunicate directly with clients and the manager to answer and resolve queries;
\n\tAssisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team);
\n\tEnsure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines;
\n\tEnsure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails;
\n\tEnsure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team;
\n\tWork with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities;
\n\tFollowing customer specific procedures in relation to administration and reporting requirements for each entity;
\n\tAssist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
\n\tBuild detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations\/requirements and act as a source of guidance to other team members and to answer client queries;
\n\tAssist with bank account openings and coordinate AML\/KYC requests around the entity portfolio when required;
\n\tBe aware and assist with payment transactions for your client portfolio;
\n\tArrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
\n\tPrepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures;
\n\tManage a large client portfolio, including all aspects of administration and company secretarial matter;
\n\tPreparation of documentation for signature;
\n\tAd-hoc administrative tasks as required.
\n\tEnsure adherence to internal policies, controls and systems, including meeting any internal deadlines;
\n\tLiaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
\n\tBuild key relationships with clients, respond swiftly to client requests and manage client expectations.<\/p>\n
Skills Required<\/p>\n
\tMinimum of 1 years of experience in a fund administration role or relevant experience within financial services or law.
\n\tAn LLB, BCom, or a relevant business qualification is essential.
\n\tExperience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
\n\tBeing an admitted attorney will further strengthen your application.
\n\tA strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.
\n\tProficiency in Microsoft Office (word, excel and outlook)
\n\tKnowledge of the regulatory environment relating to fund management (some training will be provided)
\n\tWilling to adapt and learn and work with a team
\n\tExcellent communication skills, both written and verbal
\n\tA basic understanding of AML requirements
\n\tA working knowledge of Company Law and Corporate Governance advantageous
\n\tExcellent organisational skills
\n\tExcellent attention to detail and accuracy
\n\tAbility to obtain data from several sources and interpret accordingly
\n\tAbility to work in a team environment, including with colleagues in other jurisdictions.
\n\t\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( https:\/\/www.apexgroup.com\/ ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Apex Group","_company_website":"https:\/\/www.apexgroup.com\/","_company_tagline":"Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 85 offices in 42 countries worldwide and 10,000 employees upon the close of announced acquisitions, Apex delivers an extensive range of services to asset managers, capital markets, private clients and f... read moreamily offices. The Group has continually improved and evolved its capabilities to offer a single-source solution through establishing the broadest range of services in the industry; including fund services, digital onboarding and bank accounts, depositary, custody and super ManCo services, business services including HR and Payroll and a pioneering ESG Ratings and Advisory service for private companies. 20 Reid Street, 3rd Floor, Williams House, Hamilton, P.O. Box 2460 HMJX HM12, BM","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[15],"job-types":[12],"class_list":{"0":"post-34870","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-western-cape","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/34870","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=34870"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=34870"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=34870"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}