Job Description<\/p>\n
\tThe Executive Personal Assistant provides high-level administrative support to the Chief Operations Officer for Group Technology and Transformation, managing complex diaries, coordinating meetings and travel, handling confidential information, and supporting office operations. The role requires strong organisational skills, proactive problem-solving, and the ability to work independently.\u202f\u00a0<\/p>\n
Diary & Meeting Management\u00a0<\/p>\n
\tEffective management of diaries (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).\u00a0
\n\tEnsure that the Executives are equipped with necessary documentation to proceed with meetings.\u00a0<\/p>\n
Travel, Events & Functions\u00a0<\/p>\n
\tProvide department with support in relation to arranging functions, venue bookings, and making travel arrangements when necessary.\u00a0
\n\tOrganise complex and detailed travel plans and itineraries (local and international), and compile documents for travel-related meetings. Facilitate visas, forex and booking as well as logistics.\u00a0<\/p>\n
Office Administration & Infrastructure\u00a0<\/p>\n
\tResponsible for office infrastructure, e.g. office equipment and ordering stationery.\u00a0
\n\tDevelop and manage an efficient filing system.\u00a0<\/p>\n
Executive Support, Reporting & Correspondence\u00a0<\/p>\n
\tAccountable for completing tasks of a personal nature on behalf of the senior manager.\u00a0
\n\tSupport the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired the Executives (if required).\u00a0
\n\tPerform secretarial duties for executives and other senior employees in the team, when required.\u00a0<\/p>\n
Financial Administration\u00a0<\/p>\n
\tCould be accountable for the management of a budget or significant spending on a budget.\u00a0
\n\tManage and ensure the sign-off and processing of supplier invoices. Maintains confidentiality of information.\u00a0
\n\tCoordination, Onboarding & Stakeholder Management\u00a0
\n\tResponsible for the procurement of assets, arranging relevant access and provision of relevant documentation for new hires reporting into the Executive Managers.\u00a0
\n\tAbility to redirect tasks, queries and escalations to relevant Executive\u2019s direct reports.\u00a0
\n\tSupports vendors and external parties with logistics on behalf of executive manager.\u00a0<\/p>\n
MINIMUM REQUIREMENTS\u00a0<\/p>\n
Education\u00a0<\/p>\n
\tGrade 12\u00a0
\n\tA 3 year tertiary qualification in Business Administration, or equivalent experience
\n\t4 years relevant experience<\/p>\n
Requirements\u00a0<\/p>\n
\tProficiency in MS Office \u00a0
\n\tSome technical knowledge about area of operation\u00a0
\n\tExperience in managing budgets\u00a0
\n\tExcellent organisational skills\u00a0
\n\tAttention to detail\u00a0
\n\tDeadline orientated\u00a0
\n\tAbility to prioritise work in order of importance and risk\u00a0
\n\tExcellent communication and interpersonal skills\u00a0
\n\tStrong pro-active problem-solving skills\u00a0
\n\tAbility to work under pressure\u00a0
\n\tGood interpersonal skills\u00a0
\n\tHigh level of ownership and independence (able to run the office in the absence of the Executives for long periods of time)\u00a0
\n\tAdequate stakeholder management experience (working with Executives)\u00a0<\/p>\n
Competencies\u00a0<\/p>\n
\tDirects Work\u00a0
\n\tproviding direction, delegating, and removing obstacles to get work done.\u00a0
\n\tDrives Results\u00a0
\n\tConsistently achieving results, even under tough circumstances.\u00a0
\n\tEnsures Accountability\u00a0
\n\tHolding self and others accountable to meet commitments.\u00a0
\n\tManages Complexity\u00a0
\n\tMaking sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.\u00a0
\n\tOptimizes Work Processes\u00a0
\n\tKnowing the most effective and efficient processes to get things done, with a focus on continuous improvement.\u00a0
\n\tPlans and Aligns\u00a0
\n\tPlanning and prioritizing work to meet commitments aligned with organizational goals\u00a0
\n\tTech Savvy\u00a0
\n\tAnticipating and adopting innovations in business-building digital and technology applications\u00a0<\/p>\n
Skills<\/p>\n
\tAccounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, Report Review<\/p>\n
Competencies<\/p>\n
\tDirects Work
\n\tDrives Results
\n\tEnsures Accountability
\n\tManages Complexity
\n\tOptimizes Work Processes
\n\tPlans and Aligns
\n\tTech Savvy<\/p>\n
Education<\/p>\n
\tNQF Level 3 & NQF Level 2 – Below school leaving<\/p>\n
Closing Date<\/p>\n
\t05 May 2026\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( https:\/\/www.oldmutual.com ) or<\/p>\n
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