Overall Purpose of the Job<\/p>\n
\tThe administrative Officer is the contact point for both internal and external clients, whose purpose is to provide administrative and clerical support to both employees and management. The ultimate goal of the administrator is to ensure the daily administrative processes of the division or department\u00a0run smoothly and efficiently.\u00a0<\/p>\n
General Administrative Functions<\/p>\n
\tAssist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization’s electronic tools.
\n\tPrepare departmental documents and reports.
\n\tCollate information for reports preparation.
\n\tPackage documentation required for meetings and other departmental engagements.
\n\tCirculate required information and documentation throughout the department and keep accurate record thereof.\u00a0
\n\tDevelop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
\n\tScreen, classify and record documents for easy access and tracking.
\n\tCoordinate functions and meetings for the department.
\n\tProvide administrative support with meetings and other departmental functions.
\n\tPrepare and circulate minutes for departmental meetings.
\n\tUpdate and circulate for approval information on departmental documentation as provided by the Subject Matter experts.\u00a0
\n\tCoordinate budget preparation and reporting on expenditure.\u00a0
\n\tProcess operation manuals and amendments.
\n\tArrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics.\u00a0<\/p>\n
Office and Stakeholder Management<\/p>\n
\tManage the control of all consumables and liaise with the Procurement Department regarding stock.\u00a0
\n\tOrganize requests for assets, their delivery, allocation and management for the department.
\n\tTrack and monitor progress on projects and prepare reports thereon.
\n\tEnsure appropriate communication with SACAA and with external clients.
\n\tPromptly deal with telephonic, mailed enquiries or personal interactions.<\/p>\n
Requirements<\/p>\n
Education<\/p>\n
Minimum<\/p>\n
\tGrade 12
\n\tCertificate in Office Administration or Office Management or Secretariate or relevant qualification.<\/p>\n
Added Advantage<\/p>\n
\tNational Diploma in Office Administration or Secretary or related field<\/p>\n
Experience<\/p>\n
\t2 Years in Administration or Secretariat experience.<\/p>\n
Apply via company website ( ) or<\/p>\n
sacaa.mcidirecthire.com<\/p>\n
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