The Role<\/p>\n
\tWe are seeking a highly capable Office & Events Manager to play a critical leadership role within Duke Corporate Education\u2019s Africa region. The role works in close partnership with the Regional Managing Director (RMD) and the Africa Leadership Team (LT) to enable effective leadership, ensure operational excellence, and support the smooth day\u2011to\u2011day running of the Johannesburg office.
\n\tThe role has end\u2011to\u2011end accountability for the planning and delivery of Duke CE Africa\u2019s flagship in\u2011person events and convening platforms, ensuring a consistently high\u2011quality experience aligned to our brand and strategic priorities, working with out global leadership team.
\n\tThis role reports directly to the Regional Managing Director.
\n\tPlease note that this is a full\u2011time, office\u2011based role, based five days a week at the Campus in Bryanston.<\/p>\n
Key Responsibilities<\/p>\n
Office Leadership & Operational Excellence<\/p>\n
\tManage the day\u2011to\u2011day management of the Johannesburg office, ensuring a professional, well\u2011run and welcoming environment for our ~25 employees, clients and visitors.
\n\tAct as the visible owner of the office environment, providing structure, coordination and accountability across facilities, vendors and service providers.
\n\tOversee office procurement and consumables management, with appropriate tracking and cost discipline.
\n\tCoordinate facilities maintenance and manage service providers to ensure service quality and timely resolution of issues.
\n\tSupport with preparation of briefs, prompts and materials for officerelated meetings.
\n\tOwn the end\u2011to\u2011end client and visitor experience within the Johannesburg office.
\n\tEnsure consistently high service standards and professional reception aligned to Duke CE\u2019s premium brand and values.<\/p>\n
Leadership Enablement & Strategic Support<\/p>\n
\tProvide operational support to the RMD and Africa Leadership Team, including complex diary coordination, liaising with senior clients on meetings, travel planning.
\n\tAct as a trusted operational partner and gatekeeper, anticipating priorities, managing competing demands, and supporting effective decision\u2011making across the leadership agenda.
\n\tDraft, review and manage professional written communication aligned with leadership tone, business context and strategic objectives.<\/p>\n
Strategic Events & Convening Leadership Events<\/p>\n
\tLead the end to end delivery of Duke CE Africa\u2019s flagship convening events and platforms, such as the Women\u2019s Month \/ Women\u2019s Day platform.
\n\tPartner closely with the LT to shape event strategy, positioning, narrative and experience design, ensuring alignment with Duke CE\u2019s brand, purpose and regional priorities.
\n\tLead delivery of the Women\u2019s Day event, in collaboration with the Africa RMD and LT, and Global Leadership Team on activities such as:
\n\tExperience and journey design
\n\tSpeaker, partner and stakeholder engagement
\n\tVenue strategy, negotiation and contracting
\n\tEnd\u2011to\u2011end delivery and execution oversight<\/p>\n
Budget tracking<\/p>\n
\tServe as the primary point of accountability with venues, partners and external service providers for flagship events.
\n\tOwn the annual regional events calendar, including smaller but high\u2011impact engagements such as:
\n\tClient breakfasts and leadership forums
\n\tIn\u2011office culture and community moments
\n\tSupport the LT with Business Development events
\n\tEnsure events are delivered to a consistently high standard,<\/p>\n
Financial Accountability & Governance<\/p>\n
\tCoordinate and prepare expense submissions on behalf of the RMD, and on occasion, the LT, including:
\n\tCollection of supporting documentation
\n\tAssistance with reconciliation queries
\n\tCoordination of travel\u2011related expenses, Uber trips and courier deliveries
\n\tSupport submission of routine office\u2011related expenses via Concur in line with policy requirements.
\n\tLiaise with Finance to ensure documentation is complete, accurate and submitted timeously
\n\tEnsure all expense claims prepared are coordinated for the RMD remain subject to the RMD\u2019s formal review and approval, inline with Finance oversight responsibility for policy adherence and governance.<\/p>\n
Onboarding & Internal Support<\/p>\n
\tWork with Global HR and the RMD to coordinate onboarding and offboarding processes for regional staff to ensure seamless Day 1 access, effective integration and compliant exits.
\n\tProvide senior administrative and operational support to internal teams, resolving requests with efficiency, judgement and professionalism.
\n\tSupport accreditation and compliance administration (e.g. LIMS capture and moderation documentation) where required.<\/p>\n
Requirements
\nSkills & Competencies<\/p>\n
\tMinimum of 5 years\u2019 experience in a senior office management, operations, and events manager role.
\n\t\u00a0Proven experience in end\u2011to\u2011end office management and operations, including oversight of day\u2011to\u2011day office functioning and service providers.
\n\tProven experience working closely with senior leaders to enable effective day\u2011to\u2011day leadership operating models.
\n\tDemonstrated experience managing and owning high\u2011profile events or convening platforms, beyond logistical coordination.
\n\tStrong stakeholder engagement experience with senior leaders, partners, and service providers.
\n\tExposure to international or multi\u2011region organisations is advantageous.<\/p>\n
Qualifications<\/p>\n
\tDegree or equivalent qualification
\n\tStrong professional presence, sound judgement and high levels of discretion.
\n\tExcellent organisational and prioritisation capability, with the ability to lead multiple complex workstreams.
\n\tStrategic mindset with the ability to translate intent into high\u2011quality delivery.
\n\tStrong stakeholder management and professional communication skills.
\n\tCalm, resilient and effective under pressure.
\n\tSelf\u2011directed, proactive and comfortable operating with a high degree of autonomy.
\n\tHigh attention to detail with strong accountability and follow\u2011through.<\/p>\n
Additional Requirements<\/p>\n
\tValid driver\u2019s licence and reliable personal transport.
\n\tWillingness and ability to work on site at our offices five days per week.<\/p>\n
Apply via company website ( http:\/\/www.dukece.com ) or<\/p>\n
apply.workable.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/apply.workable.com","_company_name":"Duke Corporate Education","_company_website":"http:\/\/www.dukece.com","_company_tagline":"Duke CE has been a part of the African continent for over seven years, having opened our Johannesburg office in 2008. We quickly came to realize that South Africa, and the broader continent, offered a wide range of opportunities - both to educate and to learn. Our presence in Africa is now twofold. ... read moreWe work locally with South African clients, spanning industries including financial, government, automotive, and extraction, and we also deliver customised education across the continent to African and global clients. Our presence is headquartered in Johannesburg with about 20 staff members, and we have a strong network of partners across the continent, including in Namibia, Zimbabwe, Mauritius, Botswana, Ghana, Nigeria, Kenya, Uganda, and Tanzania. As both a global and local company, we are well-positioned to have continental reach, tapping into our ground-level expertise, while at the same time, leveraging our global scale and best practices of our business. We join local insights to cutting-edge global thinking to create truly customized programs designed to local contexts. With experience in over 13 African geographies, we deliver our education in-country, at a immersive level, rather than bringing participants into a brick-and-mortar classroom. Africa is certainly an economic growth story with its resources, burgeoning business, and growth rates, but we believe its biggest story is yet to be written by unlocking the talents of its people. Duke CE is well-placed and excited to join in that journey. Johannesburg, South Africa The Campus Ground Floor Eden Gardens Building 57 Sloane Street Bryanston Gauteng 2191","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-35042","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/35042","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=35042"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=35042"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=35042"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}