Job Advert Summary\u00a0\u00a0 \u00a0<\/p>\n
\tTo provide support and manage processes relating to remuneration, payroll auditing and other general HR functions\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/p>\n
Requirements\u00a0\u00a0 \u00a0<\/p>\n
\tNational Diploma \/ Degree
\n\t3 -5 payroll\/ auditing experience
\n\t2 -3 yrs in a HR generalist function
\n\t3-5 years\u2019 experience in working with Senior Management
\n\tExperience working in a Production, Warehouse, Sales Environment, advantageous
\n\tBusiness English: Fluent
\n\tComputer literacy (Intermediate)<\/p>\n
Competencies\u00a0\u00a0 \u00a0<\/p>\n
\tProactive and action orientated
\n\tClear and sound reasoning ability
\n\tMaintains high standards
\n\tBusiness acumen
\n\tCollaborate with others to achieve a common objective
\n\tAbility to plan and organize
\n\tStrong analytical skills
\n\tAbility to apply numerical principles
\n\tInterpersonal effectiveness
\n\tCustomer orientated
\n\tCommunicates effectively
\n\tActs with honesty and consistency<\/p>\n
Duties and Responsibilities\u00a0\u00a0 \u00a0
\nPROCESS EMPLOYEE BENEFIT ADMINISTRATION<\/p>\n
\tCapture all employee additions, amendments, terminations and claims on service provider portals
\n\tVerify records on supplier portals and keep internal claim and other recordkeeping up to date
\n\tSubmit group scheme claims, home loan applications, medical aid withdrawals and membership changes, disability and death claims via email correspondence
\n\tCapture deduction changes on payroll and ensure that employer contributions and payroll deductions are processed accurately and timeously
\n\tAssist with required communication and administration to ensure successful finalisation of all employee queries
\n\tAssist with the processing of conversions, administration and communication with employees on pensioners’ payroll
\n\tAssist to distribute and collate communication and documentation to and from branch HR departments
\n\tAssist with the compilation and storage of records, reports, and documentation in accordance with legislative requirements eg. POPIA and Pensions Act<\/p>\n
PROCESS PAYROLL INPUT<\/p>\n
\tCapture input on payroll system for respective branches and third parties
\n\tPerform calculations according to input received and capture input in the systems
\n\tEnsure master data integrity and accuracy of payroll data\/records (electronic & manual)
\n\tControl input by checking dummy payslips for accuracy in order to rectify if necessary and process in payroll
\n\tAssist with required communication and support to ensure successful resolution of all payroll queries
\n\tProvide support to branches and assist employees and HR users with payroll and system related queries
\n\tProvide assistance with the packing and shipping of monthly employee payslips and other branch documentation<\/p>\n
SUPPORT INTERNAL AND EXTERNAL AUDIT PROCESSES<\/p>\n
\tPerform system and payroll data audits (electronic & employee files) to ensure Employee Master data integrity
\n\tCollate, verify, track and provide feedback to branches on all monthly audits
\n\tSupport payroll, HR and Systems teams with annual payroll processes (external auditors)<\/p>\n
PERFORM RECRUITMENT, SELECTION AND PLACEMENT FUNCTIONS<\/p>\n
\tAssist line management in the appointment of personnel
\n\tEnsure positions are budgeted and approved before filling
\n\tCompile job advertisements on Neptune
\n\tComplete initial screening of candidates, conduct interviews and assessments
\n\tAppoint personnel in line with set EE objectives and targets
\n\tProcess appointment via Clover Connect and complete take-on\/promotional documentation
\n\tConduct and oversee on-boarding of new employees
\n\tCoordinate training and development process
\n\tObtain training and development needs
\n\tEnsure accurate administration of all training interventions on Clover Connect
\n\tProvide logistical support in terms of training and development
\n\tReport on training activities
\n\tPresent training on specific topics<\/p>\n
ASSIST IN MANAGING EMPLOYEE RELATIONS<\/p>\n
\tProvide support on employee relations matters
\n\tFacilitate disciplinary hearings, grievances and ensure compliance to procedures
\n\tAssist line management in resolving people issues
\n\tEnsure all processes and actions are recorded on the system<\/p>\n
PROVIDE GENERAL ADMINISTRATIVE SUPPORT<\/p>\n
\tAssist with the preparation and publishing of policies and communications to stakeholder
\n\tArrange and distribute medical aid cards and medical aid bags to members
\n\tAssist with all Benefit, HR Admin and Payroll team members when required
\n\tPrepare presentations and ad-hoc reports upon request
\n\tProvide accurate management information upon request
\n\tProvide any general administrative assistance required with projects and ad-hoc requests<\/p>\n
Apply via company website ( ) or<\/p>\n
clover.erecruit.co<\/p>\n
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