Key Performance Areas (KPAs)<\/p>\n
Front Office & Reception Management<\/p>\n
\tManage the reception area, ensuring a welcoming and professional environment for all visitors.
\n\tGreet and assist visitors, ensuring adherence to company protocols.
\n\tAnswer, screen, and direct incoming calls professionally; take and relay accurate messages.
\n\tHandle general enquiries and direct them to the appropriate individuals or departments.
\n\tAssist with general reception-based administrative tasks such as filling out forms, filing, and responding to phone and email enquiries (non\u2011duplication).<\/p>\n
Administrative Support<\/p>\n
Provide comprehensive administrative support to SVAI Executives, including:<\/p>\n
\tMeeting coordination and logistics
\n\tMS Office support
\n\tTravel arrangements and driver requests
\n\tHandling deliveries and related logistics
\n\tCoordinate diaries and schedules for Directors and Executives.
\n\tAssist with the preparation and submission of expense claims.
\n\tManage and maintain leave schedules, particularly during peak holiday periods.
\n\tAssist with onboarding processes, including the setup of new employees.
\n\tProvide administrative support for recruitment processes.
\n\tSupport the Project Administrator with ad hoc administrative tasks when required.<\/p>\n
Document & Systems Management<\/p>\n
\tMaintain and manage the Studio\u2019s document library.
\n\tAdminister and ensure accuracy of the electronic Document Management System.
\n\tSupport quality management processes by liaising with Project Leaders to complete and close quality checks.<\/p>\n
Finance & Project Administration<\/p>\n
\tPrepare, verify, and capture project invoices and manage sub\u2011consultant payments.
\n\tAssist with capturing and processing monthly disbursements.
\n\tPerform project account reconciliations and audits.
\n\tCompile financial spreadsheets, reports, statements, and other financial documents as required.
\n\tReceive and capture cash payments (petty cash).<\/p>\n
Marketing & Stakeholder Support<\/p>\n
\tFulfil marketing representative responsibilities as required.
\n\tSupport internal and external communication initiatives where applicable.<\/p>\n
General Office Administration<\/p>\n
\tManage incoming and outgoing mail, courier services, and deliveries.
\n\tOversee stationery and consumables for the Studio.
\n\tProvide general administrative support across the Studio as needed.<\/p>\n
Requirements\u00a0<\/p>\n
Qualifications<\/p>\n
\tGrade 12 (Matric) is essential.
\n\tA Certificate or Diploma in Office Administration, Business Administration, or Secretarial Studies.
\n\tA Financial Administration or Bookkeeping certificate is highly advantageous.
\n\tProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).<\/p>\n
Experience and Skills<\/p>\n
\tMinimum of 3 years\u2019 experience in an office administrator or a receptionist role.
\n\tAt least 2 years\u2019 experience in financial admin.
\n\tExposure to marketing activities and\/or quality management systems will be advantageous.<\/p>\n
Apply via company website ( https:\/\/www.gibb.co.za\/ ) or<\/p>\n
gibb.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/gibb.mcidirecthire.com","_company_name":"GIBB Engineering and Architecture","_company_website":"https:\/\/www.gibb.co.za\/","_company_tagline":"GIBB is a leading multi-disciplinary engineering consulting firm based in South Africa with 67% Black ownership. The firm has a strong African orientation with a wide geographical footprint on the continent. The firm has been operating since 1956 and has proven capabilities in deliverin... read moreg world-class projects of any magnitude. GIBB prides itself on delivering high quality projects underpinned by an independently certified ISO 9001 quality system since 1999. GIBB recognises and appreciates the potential offered by the African continent. Accordingly, GIBB has, over the years, developed an in-depth understanding of the challenges of developing infrastructure in Africa. This has contributed to the firm\u2019s position as the partner of choice for the private sector, state owned enterprises (SOEs) and governments who seek knowledgeable people, with proven experience and the expertise to respond to the numerous infrastructure demands and needs of the continent. Our Experience GIBB has executed various and complex projects across various sectors and engineering disciplines across many African countries. The firm remains committed to achieving excellence in every project, and is proud to be the firm of choice for the continent\u2019s greatest engineers, who are leading experts in their fields. GIBB\u2019s technical expertise is enhanced through our relationships with various global partners. GIBB is conscious of the environment in which it operates in and continuously seeks ways to offer sustainable solutions on its projects. The winning combination of top-talent, in-depth industry knowledge, well-earned reputation for excellence and commitment to timeous, within budget delivery ensures that the client is guaranteed ultimate success of every project. Woodmead North Office Park 54 Maxwell Drive Woodmead 2191","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[17],"job-types":[12],"class_list":{"0":"post-35267","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-eastern-cape","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/35267","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=35267"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=35267"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=35267"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}