Job Overview<\/p>\n
\tHandPicked Recruitment is seeking an experienced and detail-oriented Portfolio Manager to manage a portfolio of sectional title schemes, homeowners\u2019 associations (HOAs), and\/or commercial properties. The successful candidate will be responsible for ensuring compliance, financial oversight, client satisfaction, and effective scheme management in line with South African property legislation.<\/p>\n
Minimum Requirements<\/p>\n
\tNQF Level 4 Real Estate qualification (completed or in progress)
\n\tValid Fidelity Fund Certificate (FFC)
\n\tProven experience in sectional title and\/or HOA portfolio management
\n\tStrong knowledge of South African property legislation (STSMA, CSOS, Property Practitioners Act)
\n\tExperience working with property management systems (e.g. WeConnectU, MRI, PropData)
\n\tProficient in Microsoft Office (Excel, Word, Outlook)
\n\tValid driver\u2019s license and own reliable transport<\/p>\n
Key Responsibilities
\nPortfolio & Client Management<\/p>\n
\tManage a portfolio of sectional title schemes, HOAs, or commercial properties
\n\tAct as the primary liaison between trustees, owners, and service providers
\n\tProvide professional guidance to trustees on governance, financial, and operational matters
\n\tBuild and maintain strong client relationships, ensuring service excellence<\/p>\n
Meeting Management (Statutory Requirements)<\/p>\n
\tAttend and manage a minimum of six (6) statutory meetings per client per financial year
\n\tFacilitate meetings including budget meetings, AGMs, and trustee meetings
\n\tPrepare and distribute full meeting packs (agendas, financial reports, supporting documents)
\n\tChair or guide meetings in a professional and compliant manner
\n\tRecord accurate meeting minutes and ensure distribution within required timeframes
\n\tEnsure implementation and tracking of all resolutions<\/p>\n
Financial Oversight<\/p>\n
\tReview budgets, financial statements, and levy collections
\n\tAssist trustees with budget preparation and approvals
\n\tMonitor arrears and cash flow management
\n\tEnsure correct allocation of income and expenses
\n\tLiaise with accountants and auditors<\/p>\n
Compliance & Governance<\/p>\n
\tEnsure compliance with applicable legislation, including:
\n\tSectional Titles Schemes Management Act (STSMA)
\n\tCSOS requirements
\n\tProperty Practitioners Act
\n\tEnsure agendas and minutes are circulated via the property management system
\n\tUpload meeting minutes within prescribed legal timeframes
\n\tMaintain and prepare audit files for each scheme
\n\tEnsure all statutory submissions, insurance, and governance documentation are up to date
\n\tMaintain accurate and compliant records for all schemes<\/p>\n
System & Administrative Management<\/p>\n
\tManage and maintain property management systems (e.g. WeConnectU, MRI, PropData)
\n\tEnsure accurate capturing and updating of owner, trustee, supplier, and financial information
\n\tOversee billing, debit orders, and statement distribution
\n\tEnsure alignment between management systems and banking platforms (e.g. Netcash)
\n\tGenerate reports for trustees and internal stakeholders
\n\tIdentify and resolve system discrepancies<\/p>\n
Maintenance & Facilities Coordination<\/p>\n
\tOversee maintenance and repair matters
\n\tObtain and evaluate quotations
\n\tAppoint and manage contractors in line with procedures
\n\tConduct site inspections where required
\n\tEnsure properties meet safety and operational compliance standards<\/p>\n
Legal & Risk Management<\/p>\n
\tAssist with dispute resolution within schemes
\n\tLiaise with attorneys on collections and legal matters
\n\tEnsure enforcement of scheme rules
\n\tIdentify and mitigate operational and legal risks<\/p>\n
Communication & Reporting<\/p>\n
\tMaintain clear and professional communication with all stakeholders
\n\tIssue notices, updates, and correspondence
\n\tProvide regular portfolio performance reports
\n\tEnsure transparency and accountability at all times<\/p>\n
Key Skills & Competencies<\/p>\n
\tStrong financial acumen and budgeting skills
\n\tExcellent administrative and system management abilities
\n\tStrong communication and interpersonal skills
\n\tHigh level of attention to detail and organisational skills
\n\tAbility to manage multiple schemes and deadlines effectively
\n\tProblem-solving and conflict resolution skills
\n\tProfessionalism and client-focused approach<\/p>\n
Advantageous<\/p>\n
\tRelevant qualification in Property Management, Finance, or Business
\n\tExperience managing large or complex property portfolios
\n\t\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"HandPicked Recruitment","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"HandPicked Recruitment was established with the sole purpose to help companies find the best possible candidates, those that fit the companies\u2019 culture and want to build their careers by making a positive difference in today\u2019s life. Our aim is to help our Clients minimise their staff turnover b... read morey ensuring the best possible candidates are identified and presented. The results are that our clients end up with the best qualified employees in positions where they want to be, resulting in better staff retention and employee satisfaction. We help future employees find their ideal jobs where they can build long lasting careers which is in our Clients advantage in the long term.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-35421","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/35421","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=35421"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=35421"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=35421"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}