About the Role<\/p>\n
\tWe\u2019re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects.
\n\tThis is not a passive admin role \u2014 you will act as the execution backbone of the team, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.
\n\tIf you\u2019re highly organized, proactive, and thrive in fast-moving environments \u2014 this role is built for you.<\/p>\n
What You\u2019ll Own
\nProject Planning & Timeline Management<\/p>\n
\tMaintain and update project plans using:
\n\tAsana
\n\tTrello
\n\tMonday.com
\n\tMS Project \/ Smartsheet
\n\tTrack:
\n\tTimelines
\n\tMilestones
\n\tDependencies
\n\tKeep all schedules accurate and up to date<\/p>\n
Documentation & Reporting
\nPrepare:<\/p>\n
\tMeeting agendas
\n\tMeeting notes
\n\tAction items<\/p>\n
Maintain documentation in:<\/p>\n
\tSharePoint
\n\tGoogle Drive
\n\tConfluence<\/p>\n
Create weekly reports:<\/p>\n
\tProgress updates
\n\tRisks
\n\tBlockers
\n\tKey metrics<\/p>\n
Communication & Coordination (Core Responsibility)<\/p>\n
\tAct as the central liaison between:
\n\tProject managers
\n\tTeam members
\n\tStakeholders<\/p>\n
Ensure:<\/p>\n
\tClear communication
\n\tAlignment on priorities
\n\tDocumentation of decisions
\n\tFollow up on tasks and escalate delays when needed<\/p>\n
Task & Resource Tracking
\nMonitor task completion and dependencies<\/p>\n
\tTrack workload and resource availability
\n\tEnsure no task is missed or delayed<\/p>\n
Risk & Quality Management
\nIdentify:<\/p>\n
\tDelays
\n\tBottlenecks
\n\tRisks
\n\tMaintain risk registers and escalate early
\n\tEnsure deliverables meet quality standards before submission
\n\tVendor & External Coordination
\n\tCommunicate with vendors and partners
\n\tTrack deliverables against agreements
\n\tEscalate issues when timelines or expectations are not met<\/p>\n
What Makes You a Strong Fit<\/p>\n
\tYou are extremely organized and detail-oriented
\n\tYou proactively follow up (nothing slips through the cracks)
\n\tYou communicate clearly and confidently
\n\tYou can manage multiple projects at once
\n\tYou identify risks early instead of reacting late<\/p>\n
Required Experience & Skills
\n2+ years experience in:<\/p>\n
\tProject coordination
\n\tOperations
\n\tAdministrative\/project support
\n\tHands-on experience with:
\n\tAsana \/ Trello \/ Monday.com
\n\tStrong Excel \/ Google Sheets skills:
\n\tTrackers
\n\tPivot tables
\n\tConditional formatting
\n\tStrong documentation and communication skills<\/p>\n
Nice to Have
\nCertifications:<\/p>\n
\tPMP
\n\tCAPM
\n\tAgile (or in progress)
\n\tFamiliarity with:
\n\tAgile \/ Scrum workflows
\n\tSprint planning<\/p>\n
Experience in:<\/p>\n
\tSaaS
\n\tMarketing
\n\tProfessional services
\n\tConstruction<\/p>\n
What a Typical Day Looks Like<\/p>\n
\tUpdate project timelines and trackers
\n\tFollow up with team members on deliverables
\n\tRun or support meetings (notes + action items)
\n\tPrepare weekly status reports
\n\tCommunicate updates across stakeholders
\n\tIdentify and escalate risks early
\n\tMaintain clean, organized documentation<\/p>\n
In short:<\/p>\n
You ensure projects stay on track, visible, and under control.<\/p>\n
Key Metrics (KPIs)<\/p>\n
\tOn-time delivery of tasks and milestones
\n\tConsistent, high-quality status reporting
\n\tZero missed deadlines due to coordination gaps
\n\tClean, up-to-date documentation
\n\tPositive stakeholder feedback on communication and clarity<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Pavago","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[14],"job-types":[37],"class_list":{"0":"post-35605","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-south-africa","7":"job-type-full-time-remote"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/35605","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=35605"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=35605"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=35605"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}