The Team Assistant provides executive support to the General Manager M&C while also enabling effective coordination across the M&C leadership team.<\/p>\n
The role ensures:<\/p>\n
\tStrong operational rhythm
\n\tEffective communication across the organization
\n\tSeamless coordination of key initiatives, meetings, and leadership priorities.
\n\tThe role requires a high level of organisation, discretion, initiative, and collaboration with multiple stakeholders across the Retail business<\/p>\n
Key Accountability:<\/p>\n
\tMeticulously managing the calendar and email inbox while acting as a delegate to intelligently manage daily commitments,\u00a0maximising leadership efficiency.
\n\tTo be closely involved with issues relating to the team agenda, objectives, and accountabilities to ensure that matters are dealt with in an efficient and effective manner involving networking and engaging with other team members.
\n\tPreparation of reports and presentations, invoice processing, processing of internal expenses, the creation and maintenance of registers and financial spreadsheets and other administrative tasks.
\n\tProduce work to a high standard with minimal rework due to error and work efficiently with minimal supervision.
\n\tManage outbound correspondence from a variety of inputs (e-mail, draft letters).\u00a0 Prepare accurate outgoing correspondence in a timely manner, which reflects the highest professional standards.
\n\tAssist in developing presentations and reports, producing correspondence, meeting agendas and meeting minutes and\u00a0maximising meetings through preparation of attendees.\u200b
\n\tEnsure confidentiality of all work.
\n\tManaging all required meeting related logistics (i.e., venue booking, issuing agendas, invite attendees and monitor responses, ensure effective use of technology at the time of the meeting\/event).
\n\tSupport and co-ordinate key project\/team activities for leaders and the team as required.\u200b Organise special events, such as away days, customer events, performance reviews, celebrations etc.
\n\tCoordinate, organise and administer communications \/ arrangements for internal\/external group meetings, events, and conferences.\u200b
\n\tCoordinate and host visitors at site.\u200b
\n\tManage on-boarding activities to support new team members (ordering office equipment, ordering mobile phone, supporting\u00a0corporate credit card application, updating GAL etc.) and off-boarding for leavers (e.g., updating GAL distribution lists, systems access etc.\u200b).<\/p>\n
Education<\/p>\n
\tGraduate degree in any field.<\/p>\n
Experience<\/p>\n
\tShould have prior experience at a comparable level of responsibility
\n\tExperience of operating in an international business\u200b and managing global stakeholders\u200b
\n\tExperience using procurement system\u200b.
\n\tExperience in managing multiple complex travel arrangements\u200b.
\n\tExperience in intelligent diary management\u200b
\n\tExperience of fielding issues and delegating \/ raising as appropriate
\n\tExperience in Project Management<\/p>\n
Skills & Competencies<\/p>\n
\tAbility and comfort to work with ambiguity and in a high pressured environment\u200b.
\n\tExcellent interpersonal and influencing skills.\u00a0\u200b
\n\tExcellent communication skills, both verbal and written, and strong analytical skills drive and initiative.\u200b
\n\tExcellent team working skills essential and a \u201ccan do\u201d positive attitude.\u200b
\n\tSuperior knowledge of the Microsoft Office Suite and other financial applications (i.e., Concur, JDE etc).<\/p>\n
Apply via company website ( ) or<\/p>\n
careers.bp.com<\/p>\n
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