To supervise and optimise the end-to-end creditors and payment function by ensuring accurate invoice processing,\u00a0 timely vendor payments, effective vendor relationship management, ERP\/SAP vendor master control, reporting,\u00a0 reconciliations, and continuous process improvement while ensuring compliance with company policies and payment\u00a0 deadlines.<\/p>\n
Invoice Auditing & Accuracy\u00a0<\/p>\n
\tAudit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting\u00a0 documentation.\u00a0
\n\tEnsure 100% invoice audit accuracy before processing.\u00a0
\n\tIdentify and resolve invoice discrepancies timeously.\u00a0<\/p>\n
Discounts & Rebates Management\u00a0<\/p>\n
\tCapture and monitor supplier discounts, rebates, and negotiated payment terms accurately.\u00a0
\n\tEnsure all applicable discounts are claimed within agreed timelines.\u00a0<\/p>\n
Vendor Payments Management\u00a0<\/p>\n
\tEnsure timely processing of vendor payments in accordance with approved payment terms.\u00a0
\n\tPrepare and manage payment batches and payment advices.\u00a0
\n\tEnsure payment accuracy aligns with approved vendor reconciliations.\u00a0<\/p>\n
Creditors Team Supervision\u00a0<\/p>\n
\tMonitor creditors team performance against deadlines and service standards.\u00a0
\n\tTrack turnaround times and responses to vendor and internal queries.\u00a0
\n\tProvide support, guidance, and performance feedback to creditors clerks.\u00a0<\/p>\n
Vendor Relationship Management\u00a0<\/p>\n
\tLiaise with vendors regarding account queries, payment issues, and reconciliations.\u00a0
\n\tAlign supplier credit limits and ensure prompt query resolution.\u00a0
\n\tMaintain positive supplier relationships to ensure uninterrupted supply.\u00a0<\/p>\n
Vendor Master Administration\u00a0<\/p>\n
\tAct as custodian of the vendor master database.\u00a0
\n\tOversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems.\u00a0
\n\tEnsure vendor information is accurate, compliant, and up to date.\u00a0<\/p>\n
Payment Schedule Management\u00a0<\/p>\n
\tPrepare and present consolidated monthly payment schedules for all entities.\u00a0
\n\tEnsure payment schedules are circulated for approval by the 25th of each month.\u00a0<\/p>\n
Vendor Ageing & Debit Balance Control\u00a0<\/p>\n
\tEnsure vendor ageing does not exceed 30 days unless formally approved.\u00a0
\n\tMonitor, investigate, and resolve debit balances.\u00a0
\n\tCirculate monthly ageing and debit balance reports.\u00a0<\/p>\n
Processing Time Management\u00a0<\/p>\n
\tTrack invoice processing and payment turnaround times.\u00a0
\n\tReduce processing cycle times to less than 2 working days.\u00a0
\n\tMonitor Purchase Approval (PA) processing times from creation to approval.\u00a0<\/p>\n
PA Tracking & Reporting\u00a0<\/p>\n
\tPrepare monthly reports highlighting PA approval delays.\u00a0
\n\tEscalate long outstanding approvals to management.\u00a0<\/p>\n
Reconciliations & Tracking\u00a0<\/p>\n
\tTrack invoices processed, PAs completed, and reconciliations performed per creditors clerk.\u00a0
\n\tEnsure monthly vendor reconciliations are completed accurately and timeously.\u00a0
\n\tEnsure zero unresolved balances on reconciliations.\u00a0<\/p>\n
Payment Accuracy & Compliance\u00a0<\/p>\n
\tEnsure payment advices are accurate and aligned to approved reconciliations.\u00a0
\n\tMaintain compliance with company financial controls and policies.\u00a0<\/p>\n
Automation & Process Improvement\u00a0<\/p>\n
\tDrive automation initiatives within the creditors and payment process.\u00a0
\n\tIdentify opportunities to reduce processing time, cost, and manual intervention.\u00a0<\/p>\n
Reporting & Communication\u00a0<\/p>\n
\tPrepare, circulate, and track the following reports timeously:\u00a0
\n\tVendor onboarding, credit application, and credit limit status reports\u00a0
\n\tVendor balances and reconciliation reports\u00a0
\n\tPayment advice processing reports\u00a0
\n\tOpen PA reports\u00a0
\n\tDebit balance reports (circulated every Monday)\u00a0
\n\tSelf KPI assessment reports\u00a0<\/p>\n
Advance & Urgent Payment Tracking\u00a0<\/p>\n
\tTrack all advance payments and ensure resolution within 7 days after material delivery.\u00a0
\n\tMonitor urgent payment requests and provide feedback within 1 working day.\u00a0<\/p>\n
Training & Development\u00a0<\/p>\n
\tTrain and mentor creditors clerks on processes, systems, compliance, and best practices.\u00a0
\n\tSupport continuous skills development within the team.\u00a0<\/p>\n
Ad Hoc Duties\u00a0<\/p>\n
\tPerform additional duties and finance-related tasks as required by management.\u00a0<\/p>\n
Key Performance Indicators (KPIs)\u00a0<\/p>\n
\t100% invoice audit accuracy\u00a0
\n\tVendor ageing maintained within 30 days\u00a0
\n\tMonthly payment schedules circulated by the 25th\u00a0
\n\tInvoice\/payment processing turnaround below 2 working days\u00a0
\n\tTimely completion of vendor reconciliations\u00a0
\n\tReduction in unresolved debit balances\u00a0
\n\tResponse time to urgent payment requests within 1 working day\u00a0
\n\tResolution of advance payments within 7 days\u00a0
\n\tAccurate and timely reporting circulation\u00a0
\n\tContinuous process automation improvements\u00a0<\/p>\n
Minimum Requirements\u00a0<\/p>\n
Qualifications:\u00a0<\/p>\n
\tDiploma or Degree in Finance, Accounting, Bookkeeping, or related field\u00a0<\/p>\n
Experience\u00a0<\/p>\n
\tMinimum 5 years\u2019 experience in Accounts Payable \/ Creditors environment\u00a0
\n\tMinimum 2 years supervisory experience\u00a0
\n\tExperience working on ERP systems and SAP essential\u00a0<\/p>\n
Skills & Competencies\u00a0<\/p>\n
\tStrong reconciliation and auditing skills\u00a0
\n\tAdvanced Excel and reporting skills:\u00a0
\n\tStrong knowledge of creditors and payment processes\u00a0
\n\tAttention to detail and high level of accuracy\u00a0
\n\tStrong communication and vendor management skills\u00a0
\n\tDeadline driven and highly organised\u00a0
\n\tProblem-solving and analytical ability\u00a0
\n\tLeadership and team management capability\u00a0
\n\tSystems Knowledge\u00a0
\n\tSAP\u00a0
\n\tERP systems\u00a0
\n\tMicrosoft Excel (Advanced)<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.ozaholdings.com\/ ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Oza Holdings","_company_website":"http:\/\/www.ozaholdings.com\/","_company_tagline":"Oza Holdings, an expert in the Mining and Metals industry, we are versatile, imaginative problem solvers who improve whatever we touch. We operate with quiet confidence, honesty and reliability, providing a sense of security to all who deal with us. We are trusted experts, committed to excellence... read more, achieving our goals by understanding the needs of others and providing only the highest quality solutions. People are central to our business and we strive to develop our employees to be effective leaders in their areas of expertise. We make a difference by prioritising safety and care for the environment and communities we operate in. Thornhill Office Park, Building 5 94 Bekker Road, Ext 60 Vorna Valley, Midrand 1686","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-36052","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/36052","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=36052"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=36052"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=36052"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}