Description<\/p>\n
\tManage the day-to-day administrative affairs of the Managing Director SOAF including but not limited to Calendar management; Claim Recons; and leave management.
\n\tSchedule and coordinate internal & external meetings with relevant stakeholders.
\n\tPrepare monthly Leadership meeting agendas, meeting reminders and prepare meeting minutes and documentation as required.
\n\tSupport the Managing Director SOAF by reviewing, analyzing information, and come up with action plan.
\n\tPrepare special monthly and annual reports, PowerPoint presentations when needed.
\n\tProvide general support to visitors and expats management.
\n\tProviding support to the Managing Director SOAF relating to travel management.
\n\tMaintain and develop an updated filing system and database.
\n\tProvide support with budget preparation and presentation.
\n\tMonitor ESS Claims and Credit Card claims of the Managing Director SOAF and report on these monthly.
\n\tArrange travel and logistics including booking flights, car rental and hotel accommodations locally and internationally when needed.
\n\tSupport with all ad hoc requests from site and cluster.
\n\tPlan all in-house or off-site activities such as dinners and teambuilders for SOAF as required.
\n\tManage SOAF communication.<\/p>\n
Requirements<\/p>\n
\tRelevant qualification from a reputable institution with +10 years of experience in a professional office environment
\n\tExcellent written and verbal communication skills.
\n\tAbove average competence with MS Office, including Word, Excel and PowerPoint
\n\tExcellent planning and organization skills
\n\tMust be proficient in office management including liaising with premises management, suppliers and contractors.
\n\tAbility to analyze and interpret department needs and results.
\n\tAbility to recognize, manage and solve complex issues\/problems.
\n\tAbility to perform assigned duties under frequent time pressures in a fast-paced environment.
\n\tExperience with budget analysis and management
\n\tAbility to juggle multiple tasks and projects effectively.
\n\tHigh level of attention to detail and accuracy
\n\tExcellent written and spoken local and English language skills.<\/p>\n
Apply via company website ( ) or<\/p>\n
alpla.mcidirecthire.com<\/p>\n
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