Responsibilities includes but not limited to:\u00a0<\/p>\n
\tBuild and maintain effective relationships with internal and external stakeholders, ensuring all interactions are documented and followed up.\u00a0
\n\tCoordinate logistical needs for team events, workshops, and training, including travel arrangements for hearings in consultation with the Manager: Improper Conduct.\u00a0
\n\tSupport internal and external audits by preparing reports and ensuring transparency.\u00a0
\n\tCompile performance reports for submission to Council, CBE, and DPWI. Collaborate with the Manager to action risk management for the Business Unit.\u00a0
\n\tCoordinate with the finance business unit for tax invoicing and processing of claims.\u00a0
\n\tTrack outstanding invoices and claims, ensuring timely follow-up and reporting. Ensure all finance-related records are accurately maintained.\u00a0
\n\tConduct preliminary legal research, gathering case law, statutes, or industry information as instructed Legal Practitioners.\u00a0
\n\tCompile summaries or notes from research findings, helping support the preparation of legal cases or internal knowledge sharing.\u00a0
\n\tAssist the Legal Practitioner\/s in promptly escalating cases to meet deadlines and minimize delays.\u00a0
\n\tCoordinate and prepare all necessary legal documents and bundles for disciplinary hearings and appeals.\u00a0
\n\tEngage with internal and external stakeholders professionally to manage expectations and communications.\u00a0
\n\tSupport the execution of decisions of the Investigating Committee and\/or Council, ensuring effective communication with stakeholders.\u00a0
\n\tSupport preparatory actions as outlined in the Standard Operating Procedures\/Protocols or Rules.\u00a0
\n\tDraft and coordinate correspondence, organize schedules, and arrange meetings.\u00a0
\n\tProvide support in preparing quarterly, annual, and meeting reports, including agendas and minutes.\u00a0
\n\tAssist in the preparation for Council and Investigating Committee sittings, ensuring timely submission and documentation.\u00a0
\n\tPublish Council resolutions and ensure gazette of tribunal findings.\u00a0
\n\tAssist in compiling reports on case management pipelines and other delegated functions.\u00a0
\n\tProofread legal documents and reports, provide feedback for clarity, and manage general queries.\u00a0
\n\tAssist in the issuance of legal documents, including preparation of appointment letters, findings, charge sheets, and settlement agreements. Track project progress, provide regular updates, and support research and data collection needs.\u00a0
\n\tStrictly adhere to all internal ECSA policies, including Rules, Standard Operating Procedures, Internal Protocols, guidelines, and other operational policies governing the Business Unit\u2019s functions. Regularly review and remain updated on all relevant policies to maintain compliance and support the efficient and lawful operation of the Business Unit.\u00a0
\n\tMaintain that all information on case matrixes is current, accurately formatted, and backed up on the internal legal services electronic system (Paper trail).\u00a0
\n\tSupport effective record-keeping, tracking, and monitoring of cases, ensuring a comprehensive audit trail.\u00a0
\n\tRegularly update the case management system in consultation with the Manager: Improper Conduct and Legal Practitioners: Improper Conduct.\u00a0
\n\tConduct thorough record-keeping and track all complaints and investigation activities.\u00a0
\n\tMaintain accurate records of affidavits and cases involving SAPS and the Hawks.\u00a0
\n\tMaintain a document system, ensuring proper record-keeping and adherence to policies.\u00a0
\n\tMaintain the Business Unit Shared Folder, organize documents, and implement user-friendly filing systems\u00a0<\/p>\n
Qualifications and Requirements\u00a0<\/p>\n
\tDiploma in Office Administration; or Paralegal National Certificate (NQF 5 Level) or equivalent.\u00a0
\n\tNQF Level 6 will be an added advantage.\u00a0
\n\tMinimum 1-3 years\u2019 experience in Office Administration.\u00a0
\n\tPrevious experience in drafting, time and resource management, and\/or case management administration. Knowledge of relevant legal principles, interpretation, and application.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
www.ecsa.co.za<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/www.ecsa.co.za","_company_name":"Engineering Council of South Africa (ECSA)","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"The Engineering Council of South Africa (ECSA) is a statutory body established in terms of the Engineering Profession Act (EPA), 46 of 2000. The ECSA's primary role is the regulation of the engineering profession in terms of this Act. Its core functions are the accreditation of engineering progr... read moreammes, registration of persons as professionals in specified categories, and the regulation of the practice of registered persons. Consequently, the ECSA is the only body in South Africa that is authorised to register engineering professionals and bestow the use of engineering titles, such as Pr Eng, Pr Tech Eng, Pr Techni Eng, Pr Cert Eng, on persons who have met the requisite professional registration criteria. ECSA is currently under the leadership of Mashao Lawrence Lebea Pr. Eng, President; and Refilwe Buthelezi, Pr. Eng Vice President\u200b","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":["post-36272","job_listing","type-job_listing","status-expired","hentry","job_listing_region-gauteng","job-type-full-time"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/36272","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=36272"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=36272"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=36272"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}