Primary Purpose of the Role<\/p>\n
\tThe Executive Assistant provides high-level, professional, and confidential administrative, secretarial, and operational support to the Chief People Officer (CPO) and Chief Brand Officer (CBO). The role ensures efficient coordination of executive activities, effective communication flow, and seamless management of strategic and operational priorities.<\/p>\n
Key Duties and Responsibilities<\/p>\n
Executive & Office Management<\/p>\n
\tProvide comprehensive administrative and secretarial support to the CPO and CBO in a professional and confidential manner
\n\tEstablish, implement, maintain, and continuously improve administrative systems, processes, and procedures
\n\tAct as a key gatekeeper, managing access to the CPO and CBO while resolving general queries and escalating where required
\n\tManage and coordinate complex calendars, including scheduling meetings, appointments, and conferences
\n\tOversee and administer leave management for the CPO, CBO, and their direct reports
\n\tProcess payment requests, expense claims, company credit card reconciliations, and other finance-related administrative tasks
\n\tCoordinate national travel arrangements, including bookings, itineraries, and logistics
\n\tSupport with ad hoc administrative and operational tasks as required<\/p>\n
Communication & Stakeholder Management<\/p>\n
\tBuild and maintain strong, professional relationships with internal and external stakeholders
\n\tConduct research and prepare reports, presentations, submissions, and executive correspondence
\n\tReview, prioritise, and manage incoming correspondence (emails, letters, memoranda) and prepare items for executive sign-off
\n\tMaintain awareness of key priorities, projects, and issues within the CPO and CBO portfolios
\n\tConduct daily alignment check-ins with the CPO and CBO to confirm priorities and schedules
\n\tScreen calls and emails, respond to routine queries, and manage meeting requests
\n\tEnsure timely and professional handling of all correspondence
\n\tProvide direct support in:
\n\tPreparing presentations
\n\tCollating reports and data
\n\tDrafting memorandums and communications<\/p>\n
Meeting & Coordination Support<\/p>\n
\tCoordinate and schedule internal and external meetings, workshops, and feedback sessions
\n\tManage all meeting logistics (venues, technology, materials, catering, etc.)
\n\tPrepare agendas, documentation, and presentation packs
\n\tCapture key discussion points, decisions, and action items where required
\n\tTrack and follow up on action items to ensure accountability and delivery
\n\tCompile and distribute meeting outcomes, inputs, and feedback
\n\tLiaise with stakeholders to gather information and ensure alignment on deliverables<\/p>\n
Project & Operational Support<\/p>\n
\tProvide administrative and coordination support for strategic initiatives and functional projects
\n\tTrack project progress and monitor timelines, risks, and deliverables
\n\tEnsure effective communication of project updates to relevant stakeholders
\n\tSupport the execution of key People and Brand initiatives
\n\tProject coordinator for activities and actions resulting from EXCO meetings<\/p>\n
Requirements<\/p>\n
Qualifications:<\/p>\n
\tNational Diploma – Administration and Office Support or other relevant Secretarial\/Executive Assistant qualification<\/p>\n
Requirements:<\/p>\n
\t8+ years\u2019 experience as a Personal Assistant working with Executives in a professional services firm
\n\tA mature individual who appreciates the dynamics of and confidentiality required when working with C Suite Executives\u00a0<\/p>\n
Technical Competencies:<\/p>\n
\tAdvanced MS office (particularly Excel and PowerPoint)
\n\tDatabase Management
\n\tRecord keeping
\n\tExcellent written and verbal communication skills
\n\tAbility to prioritise and work under pressure
\n\tProblem solving and analytical thinking skills
\n\tHighly organised, detail oriented and able to multitask
\n\tA team player with well-developed interpersonal skills<\/p>\n
BDO Core Competencies:<\/p>\n
\tRelationships and Collaboration
\n\tExceptional Client Service
\n\tBusiness Growth
\n\tEngaging people
\n\tInclusive Agile Leadership
\n\tQuality, Risk management and Operational transformation<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( https:\/\/www.bdo.co.za\/en-za\/home ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"BDO South Africa","_company_website":"https:\/\/www.bdo.co.za\/en-za\/home","_company_tagline":"BDO helps a diverse range of clients with different needs. This is especially true of our Advisory Practice, which provides transaction, risk, wealth advisory, company secretarial, and HR services to clients navigating a range of challenges, changes, and opportunities. Our professionals are from a ... read morevariety of multidisciplinary backgrounds, allowing us to deliver insightful, innovative solutions - no matter the challenge, no matter the need.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-36469","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/36469","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=36469"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=36469"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=36469"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}