QUALIFICATIONS<\/p>\n
\tGrade 12.
\n\tNational Diploma in Business Administration, Supply Chain Management, Public Administration, or a related field
\n\tParalegal or Compliance qualification will be an added advantage.<\/p>\n
EXPERIENCE<\/p>\n
\tMinimum of 3 years\u2019 experience in executive support, office management, or strategic coordination roles, preferably within a corporate, public sector, or governance environment.
\n\tDemonstrated experience in preparing governance reports and executive briefing materials.
\n\tProven track record in managing complex workflows, cross-functional coordination, and stakeholder liaison at senior management or executive levels.
\n\tFamiliarity with regulatory, or statutory reporting processes is highly desirable.
\n\tExperience implementing and maintaining office management systems, records management, and digital tools to enhance operational efficiency.<\/p>\n
CRITICAL PERFORMANCE AREAS<\/p>\n
Provision of Administrative support for the Bid Committees (Departmental Adjudication Committees, Divisional Adjudication Committee, Armscor Acquisition Adjudication Committee and Screening Committee)<\/p>\n
\tProduce weekly decisions, minutes, agendas, distribution schedules and declaration of interest forms for all adjudication committees within the set times for each committee.
\n\tUpload all signed decisions, minutes and declaration of interest forms on SharePoint.\u00a0
\n\tMake copies of signed decisions of the Screening Committee submissions for the SCM files and the requesting division.\u00a0
\n\tEnsure that the Screening Committee submissions are filed in a locked cupboard once the decisions are signed.
\n\tUpdate bid status on the bid registers in line with the decisions of the Committees immediately after approved decisions.
\n\tInform the Manager: Reporting on all submissions identified as fruitless, wasteful, irregular and potential fruitless and wasteful.
\n\tEnsure that submissions approved for procurement by other means and variation and expansion of contracts that exceed the applicable threshold by National Treasury are reported to the Manager: Reporting.
\n\tRegister submissions that are approved as late submissions for each bid adjudication committee and submit the information to the Manager: Reporting on a monthly basis.
\n\tUpdate the templates for all bid committees as and when required.<\/p>\n
Provision of Administrative support for Supply Chain Management<\/p>\n
\tCompile and type submissions, letters, memos, reports and other documents as per instructions.
\n\tManage and facilitate the distribution of internal communiques.
\n\tAttend and respond to SCM Compliance matters that are related to the bid committees.
\n\tConfirm the completeness of RFB in line checklist after it has been received for publication.
\n\tEnsure all statutory requirements are included e.g., CIDB, SHE, NIP \/ DIP, PSIRA, etc. where applicable
\n\tEnsure that the tender box is attended to on time and ensure the safe keeping of keys.
\n\tEnsure proper recording of received bids and upload on the e-Tender portal.
\n\tFollow up with bids in progress in order to speed up the turnaround time and to ensure that the validity period does not lapse.
\n\tEnsure bid documents are stored on Shared Drive for future reference.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( ) or<\/p>\n
www.armscor.co.za<\/p>\n
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