KEY PERFORMANCE AREAS<\/p>\n
Data Capturing and Information Management\u00a0<\/p>\n
\tCapture learner, employer, training provider and project information accurately on SETA systems and databases.
\n\tVerify source documents before capturing to ensure completeness and correctness.
\n\tUpdate and maintain learner and stakeholder records on internal systems.
\n\tCapture data relating to learnerships, internships, skills programmes, bursaries and workplace-based learning initiatives.
\n\tPerform regular data validation and quality checks.
\n\tIdentify and report incomplete or inconsistent information to relevant stakeholders.
\n\tSupport system uploads and tracking of learner and project information.<\/p>\n
Records and Document Management<\/p>\n
\tMaintain electronic and manual filing systems for learner, project and contract records.
\n\tEnsure documents are correctly indexed, archived and retrievable.
\n\tEnsure contracts, addendums and supporting documentation are properly filed and maintained.
\n\tMaintain confidentiality and security of learner and stakeholder information.
\n\tRetrieve supporting documentation for reporting, audits and verification purposes.
\n\tMaintain proper recordkeeping and document control practices.<\/p>\n
Project and Contract Administration Support<\/p>\n
\tProvide administrative support relating to discretionary grant projects and contracts.
\n\tAssist with preparation, filing and tracking of discretionary grant agreements and addendums.
\n\tSupport learner registration, termination and certification administration processes.
\n\tAssist with verification of project evidence against contractual obligations and deliverables.
\n\tAssist with reconciliation and verification of learner and project information.
\n\tSupport project payment preparation processes through verification of supporting documentation.<\/p>\n
Stakeholder Support and Communication<\/p>\n
\tLiaise with learners, employers, training providers and internal departments regarding outstanding information and project administration matters.
\n\tRespond to internal and external queries relating to captured information, grants and learner administration.
\n\tProvide support to stakeholders regarding SETA systems, SDF registration, WSP\/ATR submissions and discretionary grant processes.
\n\tParticipate in stakeholder workshops, meetings and support initiatives as required.
\n\tProvide administrative and operational support to departmental activities and projects.<\/p>\n
Reporting and Administrative Support<\/p>\n
\tGenerate routine reports and statistics from systems and databases.
\n\tAssist with monthly, quarterly and annual reporting requirements.
\n\tPrepare and maintain records required for internal and external audits.
\n\tAssist with meeting coordination, attendance registers and administrative support functions.<\/p>\n
Compliance and Quality Assurance<\/p>\n
\tEnsure compliance with SETA policies, procedures and reporting standards.
\n\tAdhere to POPIA requirements and confidentiality principles.
\n\tSupport internal and external audit processes through provision of accurate records and information.
\n\tEnsure completion of allocated tasks within agreed timelines.
\n\tAttend team meetings and training interventions as required.
\n\tComply with organisational policies, procedures and code of conduct.<\/p>\n
Requirements<\/p>\n
MINIMUM REQUIREMENTS<\/p>\n
Qualification and Experience\u00a0<\/p>\n
\tMinimum of National Diploma (NQFL 6) in Information Management\/Public Administration\/Office Administration\/HRM\/ETD or related tertiary qualification.
\n\tMinimum 1 years\u2019 experience in data capturing, project administration or learner administration
\n\tExperience within a SETA, education, training or public sector environment; experience working with learner management systems and databases; experience in contract administration and records management will be an added Advantage.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
teta.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/teta.mcidirecthire.com","_company_name":"Transport Education Training Authority (TETA)","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"The Transport Education Training Authority (TETA) is one of the 21 SETAs mandated to facilitate skills development and training in different economic sectors of South Africa. TETA\u2019s areas of operation cut across rail, aerospace, maritime, road freight, road passenger, taxi, freight handling, and f... read moreorwarding and clearing subsectors. The authority is committed to ensuring that through the implementation of the National Skills Development Plan (NSDP) a pool of highly skilled, competitive, and competent individuals is developed and functions effectively within the transport sector.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[18],"class_list":{"0":"post-36737","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-contract"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/36737","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=36737"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=36737"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=36737"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}