The following job objectives relevant to this job:<\/p>\n
\u00a0Corporate Governance<\/p>\n
\t\u00a0Ensuring good corporate governance for the V&A
\n\tAssist the Company Secretary in fulfilling all the statutory duties of a Company Secretary as outlined in the Companies Act, 2008, for the Group and its subsidiary
\n\tEnsure that the Group complies with the Companies Act and King IV (and any other relevant legislation regulations and guidelines) and update the Group\u2019s compliance checklists in this regard
\n\tPrepare all necessary governance and compliance documentation, such as Board Resolutions, MOIs, AGM,\u00a0Agendas, Notices etc., for the Group and its subsidiaries
\n\tAttend to all corporate governance and company secretarial statutory matters for the Group, including the timely preparation and submission of statutory documents to CIPC, such as annual returns, registration of new companies, directors\u2019 consent forms, etc.
\n\tPrepare and ensure that directors\u2019 financial and directorships interests are updated annually and as may be required
\n\tUpdate governance documents regularly reviewed by the Board and Board Committees, such Board and\u00a0Board Committee charters, Code of Ethics, Limits of Authority and Approval Framework, etc.
\n\t\u00a0Oversee the annual review of the Committee Terms of References
\n\tAssist in providing the directors collectively and individually with guidance as to their duties, responsibilities and powers
\n\tAssist in making the directors aware of any laws relevant to or affecting the Company
\n\t\u00a0Report to the directors any failure on the part of the Company or a director to comply with the Memorandum of Incorporation or rules of the Company or the Acts
\n\tFile annual returns of the Company in the manner and form prescribed in the Acts
\n\tAssist with verification documentation and B-BBEE
\n\tAssist in providing Corporate Governance advice to the Board, Board Committees and Executive
\n\tAssist in identifying possible governance and compliance risks or development opportunities for the business
\n\t\u00a0Collaborate with internal Audit to mitigate governance and compliance risks
\n\tAssist in drafting Board and Company policies where necessary
\n\t\u00a0Input on ESG Quarterly Reporting.
\n\tPrepare meeting dates and annual workplan for Board and Committee meetings with communication and co-ordination on respect thereof \u00a0\u00a0
\n\tEnsure proper storage of documentation (including electronically), metrofiling and archiving
\n\tMaintaining statutory records<\/p>\n
\u00a0 \u00a0Administering the functions of the Board and its Committees<\/p>\n
\t\u00a0Liaison between the Board and other stakeholders
\n\t\u00a0Attend and take minutes at AGM, Board meetings (including subsidiaries\u2019 Board meetings), HRRC, Social
\n\tEthics Committee, Property Committee Audit and Risk Committee meetings (as required) and ensure\u00a0timeous distribution thereof
\n\tCoordinate the compilation and timely distribution of the Notices, Agendas and Board and Committee packs, for the Group and its subsidiaries. Both in hard copy and on the relevant App as may be required
\n\t\u00a0Liaising with relevant parties on timeous signature of Minutes, resolutions and other documentation
\n\tProvide extracts of meeting minutes as required
\n\tAssist the Chairperson of the Board and Chairperson of the Board Committees with all such necessary tasks to ensure the smooth running of Board meetings and effectiveness of the Board, such as Annual Board \/ Board Committee Plans
\n\tCoordinating the Board evaluation process and other tasks and processes as require
\n\t\u00a0Ensure that the minutes of all shareholders\u2019 meetings, board meetings and the meetings of any Committee of the Board are properly recorded in accordance with the Act.
\n\tEnsure that a copy of the Company\u2019s annual financial statements is sent, in accordance with the Act, to every person who is entitled to it
\n\tMaking travel arrangements as required
\n\tRespond to general queries regarding FICA, SARS, B-BBEE Verification.
\n\tLiaise with External Auditors regarding statutory records
\n\tAttending to Director Fees and approval of invoices
\n\tAssist with the induction of new Board Members
\n\tMaintaining up to date structure charts, schedules and contacts for the group
\n\tIdentify potential Board Consultants and manage shortlisting and appointment process
\n\tPoint of contact \/ liaison between the board and any external consultants
\n\tXBRL conversions and submission to CIPC
\n\tArranging courier for company secretarial documents
\n\tAssist with identifying organizational best practices to drive continuous improvement in processes, procedures and develop and implement plans, practices and processes to better achieve organization<\/p>\n
Financial Management<\/p>\n
\tResponsible for managing the Company Secretarial budget (delegative authority)
\n\t\u00a0Plan, present and manage the Board of Directors budget in collaboration with the for sign-off<\/p>\n
Educational requirements relevant to this job:<\/p>\n
\tRequired:\u00a0CIS Qualification
\n\tAdvantageous:\u00a0Member of IODSA<\/p>\n
\u00a0Experience requirements relevant to this job:<\/p>\n
\t5+ Years\u2019 Experience (PQE) in the corporate governance and company secretarial environment.
\n\tPA skills and experience would be advantageous<\/p>\n
Apply via company website ( ) or<\/p>\n
t.mcidirecthire.com<\/p>\n
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