Role overview<\/p>\n
\tThe Executive Personal Assistant plays a critical role in ensuring the smooth operation of the executive office.\u00a0 You will provide comprehensive administrative support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), handling a wide range of tasks.
\n\tThis includes managing and maintaining executive calendars, coordinating meetings and travel, preparing reports, presentations, assist with planning and executing of special projects and events, and handling confidential information with discretion and professionalism.
\n\tThe ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with precision and efficiency.<\/p>\n
Key Result Areas<\/p>\n
Administration<\/p>\n
\tProduce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.<\/p>\n
Business Meetings\/Events Arrangement<\/p>\n
\tSchedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.<\/p>\n
Correspondence<\/p>\n
\tPrepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.<\/p>\n
Document Preparation<\/p>\n
\tPrepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.<\/p>\n
Work Scheduling and Allocation<\/p>\n
\tDesign own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.<\/p>\n
Data Collection and Analysis<\/p>\n
\tProduce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.<\/p>\n
Insights and Reporting<\/p>\n
\tExtract and combine data to generate standard reports.<\/p>\n
Budgeting<\/p>\n
\tMonitor and analyse data using budgeting systems and protocols.<\/p>\n
Personal Capability Building<\/p>\n
\tDevelop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.<\/p>\n
Operational Compliance<\/p>\n
\tDevelop working knowledge of the organization’s policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.<\/p>\n
Procurement<\/p>\n
\tSupport others by carrying out procurement tasks. Involves following established procedures<\/p>\n
Skills, Qualifications and Experience<\/p>\n
\tBachelor’s degree or equivalent experience in a related field.
\n\t+ 8 years of proven experience as an executive assistant or in a similar role.
\n\tExcellent organizational and time-management skills.
\n\tStrong written and verbal communication skills.
\n\tProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
\n\tAbility to work independently and handle multiple tasks simultaneously.
\n\tExperience with travel coordination and event planning.
\n\tExperience with project management beneficial.
\n\tFamiliarity with financial reporting and budgeting.
\n\tKnowledge of the Private Equity industry highly preferred.<\/p>\n
Key Attributes and Competencies<\/p>\n
\tHigh level of professionalism and ability to maintain confidentiality.
\n\tFlexible and adaptable to changing priorities.
\n\tExcellent written and verbal communication skills.
\n\tStrong time-management skills.
\n\tAbility to build rapport and engage at an executive level.
\n\tExcellent intellectual and conceptual abilities.
\n\tSelf-motivated, capable of working independently, and results driven.
\n\tDynamic and able to deal with change.
\n\tHigh energy level, strong teamwork, and a ‘can do’ attitude.
\n\tStrong execution skills to close off tasks and projects effectively.
\n\tHigh attention to detail and accuracy.
\n\tMotivated to ensure high standards of quality and productivity.
\n\tStrong problem-solving abilities.
\n\tHigh emotional intelligence.<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
juru.simplify.hr<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/juru.simplify.hr","_company_name":"Juru Holdings","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"Juru is a specialist recruitment and IT project delivery company, providing specialised talent and technology agnostic implementation solutions across South Africa. Combining decades of project management experience, backed by leading solution architects, business analysts, developers, systems analy... read morests and quality assurance resources; Juru helps clients across the investment and insurance industries to achieve their business objectives by getting the right talent and delivering IT projects with precision.","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[15],"job-types":[12],"class_list":{"0":"post-37226","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-western-cape","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/37226","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=37226"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=37226"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=37226"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}