ROLE PURPOSE<\/p>\n
\tResponsible to support the County Leads with the establishment of an Integrated Management System (IMS) that is aligned with the Bidvest Facilities Management Integrated Management System and Client SHEQR contractual obligation, perform the required contractual and IMS required audits \/ inspections, update the relevant systems, institute corrective actions, ensure overall HSE compliance in the region and implement continuous improvement initiatives.<\/p>\n
MAIN OUTPUTS<\/p>\n
\tIntegrated Management System
\n\tAssist with the establishing and setting of HSE standards to work towards and achieve.
\n\tReview and ensure that all mechanisms, policies and procedures relating to the IMS are implemented and ensure continual improvement; as well as the continual efficiency and effectiveness of the IMS;
\n\tProvide document and record management system and administration support;
\n\tExecute and maintain a process for reporting, recording, investigating, initiate improvements, tracking and close-out of HSE incidents and accidents and monitor adherence to the process. Ensure that the Clients HSE Representatives are notified of all incidents and accidents;
\n\tExecute and maintain a process for recording, maintaining, weekly monitoring of issues and risks, initiate the improvement process, track, close-out and escalating risk and issues to the Executive Operations;
\n\tManage HSE risk assessments and report any new hazards\/ risks and aspect\/ impacts;
\n\tEnsuring that HSE risk assessments are carried out and that HSE Plans are adhered to;
\n\tMaintain a Permit to Work System, provide process training and verify adherence to the Permit to Work System and initiate improvements;
\n\tCompile, manage and update the HSE file for the Region (Gate 2)
\n\tObtain Gate 2 approval from the client\u2019s HSE representative.
\n\tManage, Maintain, and continually improve Safety 360 system to ensure compliance with Bidvest and Vodacom STD
\n\tSub-Contractor HSE Compliance
\n\tManage and monitor subcontractors Gate 1, Gate 2 and work execution HSE compliance in the region;
\n\tIssue sub-contractors Gate 2 approval and ensure action plans are in place whereby you monitor their compliance.
\n\tConduct subcontractor HSE compliance and legal audits at least quarterly to ensure that their HSE Plan and Files are updated.
\n\tIncident Management (Near misses, Incidents, accidents, non-conformances, etc.)
\n\tReport all incidents within 24 hours to the HSE Manager and Client on the required form.
\n\tRecord all incidents on the Vodacom FFO Incident Register (SharePoint) and ensure that agreed timelines are met.
\n\tConduct a full investigation into the causes of any incidents, how to avoid reoccurrence and submit full investigation report within 7 working days to the HSE Manager and Client HSE Representative.
\n\tA Final Close out report as per client\u2019s A3 Policy to be submitted within 21 days after all the corrective actions have been closed-out by the HSE Manager and HSE Coordinator.
\n\tOrganize a close out meeting and ensure that the incident has been appropriately managed, that the root cause of the incident that is clearly understood and any lessons learned have been communicated.
\n\tSite Inspections (Warehouses, Workshops, BTS \u2013 work areas, etc.)
\n\tCarry out site HSE inspections to verify the teams\u2019 compliance with the Client\u2019s HSE Standards and Bidvest Facilities Management requirements;
\n\tInspect fall arrest\/ rescue equipment, firefighting equipment, first aid boxes, stacking and storage, hand tools, spill kits, housekeeping and vehicles monthly.
\n\tVisit at least 2 sites per week and provide a written report with photos to the HSE Manager and manage NCR`s on Safety 360 system\/ share point.
\n\tConduct at least 2 planned task observations monthly and provide a written report with photos to the HSE Manager,
\n\tCompliance Audits\/ Inspections
\n\tExecute legal compliance audits monthly (report in writing) including subcontractors and report deviation to HSE Manager
\n\tConduct cross regional Integrated Management System Audit\/ inspections and record findings on Risk Register (VC FFO Share point) or Safety 360 system.
\n\tEstablish a platform for Customer audits, conduct and \/ or support customer audits and action customer concerns.
\n\tConduct IMS Self-Assessment Audits and ensure that planned task observations are conducted monthly and that corrective actions are executed.
\n\tCommunication, training, awareness and medical surveillance
\n\tPresent in-house HSE training\/ inductions with all employees and sub-contractors working for or on behalf of Bidvest Facilities Management
\n\tFacilitate work \/ training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks.
\n\tCommunicate all changes to the HSE system with all employees and sub-contractors working for or on behalf of Bidvest Facilities Management in your Region;
\n\tMonitor and manage HSE training and medicals in your Region;
\n\tBeing up to date with new legislation and maintaining a working knowledge of all HSE legislation and any developments that affect the employer’s industry.
\n\tKeep accurate SHE statistics (Training, Vehicle matrix, Incidents, Medicals, Personnel tracking, Audits, and Inspections)
\n\tTrain all VC FFO management and staff on Safety 360 system.
\n\tIMS Reporting
\n\tMonitor and manage Bidvest Facilities Management employees and subcontractor\u2019s vehicle tracking (Journey Management Plans, Report violations trends, verify corrective actions and close outs);
\n\tMonitor and investigate daily employee\u2019s driver violations, driver behaviour, etc, and report Non-compliance to County Lead\/ Management and or Client Representative.
\n\tKeep accurate SHE statistics (Training, Vehicle matrix, Journey Management Plans, Incidents, Medicals, Personnel tracking, Audits, and Inspections) for monthly reporting.
\n\tManaging the safe disposal of hazardous substances and report it according to the waste streams as per the Environmental Management Plan;
\n\tEnsure weekly and monthly reports are up to date and submitted within allocated timeframes
\n\tHSE Work Order management.
\n\tManage all incoming requests and complaints daily, and provide timeous feedback, ensuring customer satisfaction.
\n\tConduct monthly verification of WIP and report on variances.
\n\tClient Relationship Management
\n\tEstablish and maintain professional relationships with Vodacom and Bidvest Management.
\n\tGain an understanding of relevant client governance rules, protocols, processes and standards;
\n\tSupport Vodacom HSE management in the execution of their duties while remaining within the scope of our contract;
\n\tVerify and ensure the quality of submissions to Vodacom HSE management;
\n\tPro-actively interact and engage with the client to understand areas of improvement and ensure that turn-around times are shortened to the satisfaction of the client
\n\tPrepare, present, and Attend meetings and conduct site visits as may be required by the client
\n\tManagement Activities
\n\tReview, quality check and where required consolidate inputs from regional managers before submission to Vodacom HSE Management;
\n\tProvide regional management and staff with mentorship and direction pertaining to HSE Compliance;
\n\tProvide guidance and direction to Bidvest Facilities Management Senior Management w.r.t compliance to Vodacom HSE requirements.
\n\tExecute any reasonable actions requested by management and the client<\/p>\n
QUALIFICATIONS \/ REQUIREMENTS \/ KNOWLEDGE \/ SKILLS \/ EXPERIENCE<\/p>\n
The Applicant must meet the following requirements:
\nPreferably Tertiary qualifications which may include some of the following:<\/p>\n
\t\u00a0Any three-year technical tertiary qualification
\n\t\u00a0Quality Management Qualification
\n\t\u00a0Health & Safety Management Qualification
\n\t\u00a0Environmental Management Qualification
\n\t\u00a0Risk Management Qualification
\n\tSACPCMP registered as CHSO or SAIOSH \u2013 this is an advantage to be registered but not a current requirement of Bidvest Facilities Management
\n\tGrade 12
\n\tCode B Driver\u2019s License
\n\tPlanning experience and understanding of business processes
\n\t1- 2 years\u2019 experience of HSEQR Management
\n\t2 -3 years\u2019 experience in Construction related work
\n\tExcellent knowledge of the IMS;
\n\tDocumentation and Record Control knowledge;
\n\tReport writing;
\n\tISO45001 and ISO 14001 internal auditing;
\n\tKnowledge of the Facilities Management domain;
\n\tRelevant Regulatory and SANS standards Knowledge;
\n\tExcellent knowledge of field operations routine procedures and processes
\n\tMS Office (Outlook, Word, Excel, PowerPoint), SAP, SharePoint, Health and Safety Management Software, Web Fleet software,
\n\tSAMTRAC or equivalent;
\n\tKnowledge of OHS Act, its Regulations and Environmental Legislation;
\n\tIncident Investigation;
\n\tHealth, Safety, Environmental Risk Assessment or equivalent;
\n\tLegal liability;
\n\tFall Arrest and Basic Rescue
\n\tFall Protection Developer
\n\tDefensive Driving and Anti hijacking<\/p>\n
FUNDAMENTAL COMPETENCIES<\/p>\n
\tHighly driven to meet target
\n\tInitiative\/Proactivity
\n\tResults orientated
\n\tSelf-development Orientation
\n\tSupervisory Skills
\n\tMotivating others
\n\tTalent Management Empowering
\n\tTime Management
\n\tInnovative
\n\tDetail orientate – Attention to detail
\n\tCustomer Focus \/ orientated
\n\tProblem Analysis
\n\tExcellent communication Skills;
\n\tExcellent people management skills;
\n\tTrustworthiness
\n\tTeamwork & Partnering
\n\tInteractive Reasoning<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.bidvestfacilitiesmanagement.co.za ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"Bidvest Facilities Management","_company_website":"http:\/\/www.bidvestfacilitiesmanagement.co.za","_company_tagline":"Bidvest Facilities Management was founded in 2002 under the name Total Facilities Management Company (TFMC). It was a joint venture with Atkins, one of Western Europe's leading engineering and facilities management organisation. The purpose was to facilitate the outsourcing of the infrastructure man... read moreagement group within a major organisation, and to embed international best practice into the new company. TFMC was contracted to achieve savings of a minimum of 12.25% by the end of March, 2004. The company exceeded expectations by delivering savings of 25.72%, within the first year and showed continuous improvement thereafter. The initial 10-year contract (valued at R10.5 billion) included all equipment maintenance and repair services and real estate management which directly affected the client's core business. TFMC\u2019s range of services grew over the years to become an all-encompassing and fully integrated facility management service. While our commitment to our major client remained absolute, TFMC developed its capacity to provide facilities management solutions for other clients. Our business aspirations, strategies and initiatives geared TFMC towards the commercial benefits of multi-client status. In 2013 became a proud member of the Bidvest Group Ltd. and in 2015 we changed our name from Total Facilities Management Company (Pty) Ltd to Bidvest Facilities Management (Pty) Ltd. With this name change we aligned our business strategy with that of the Bidvest Group. Meersig Building 269 West Avenue Centurion, Gauteng 0157 South Africa","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-types":[12],"class_list":{"0":"post-37361","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-gauteng","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/37361","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=37361"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=37361"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=37361"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}