The duties and responsibilities of the Admin Coordinator will include, but not limited to:<\/p>\n
\u00a0Programme Administration, Capacity Building Operations and Oversight<\/p>\n
\tCoordinate administrative, logistical, and operational support for programme implementation activities, training sessions, meetings, and events.
\n\tManage and monitor integrated training calendars across programmes, funders, and private clients.
\n\tCoordinate travel arrangements, venue bookings, catering, attendance tracking, and event logistics.
\n\tServe as the Learner Management Information System (LMIS) Super User, overseeing learner enrolments, course creation, reporting, and user support.
\n\tMonitor and maintain learner records and training data, ensuring accuracy and compliance.
\n\tSupport accreditation, quality assurance, and standard operating procedure (SOP) requirements.
\n\tPrepare reports, meeting minutes, correspondence, and administrative documentation.
\n\tMaintain organised filing systems and programme records.
\n\tProvide guidance and support to Programme Administrators.<\/p>\n
Finance Administration<\/p>\n
\tSupport programme and finance teams with payment administration in accordance with NACOSA policies and procedures.
\n\tPrepare accurate payment packs and ensure timely submission for processing.
\n\tTrack payments and distribute proof of payment to suppliers.
\n\tAssist with reconciliation processes and expenditure verification.<\/p>\n
Procurement Administration<\/p>\n
\tSupport procurement activities for programme materials, office supplies, and service providers.
\n\tAssist with supplier registration, quotations, purchase orders, invoices, and supporting documentation.
\n\tEnsure procurement processes comply with NACOSA policies and procedures.<\/p>\n
Monitoring, Evaluation and Reporting<\/p>\n
\tGenerate and analyse monthly reports from the LMIS database.
\n\tCompile consolidated management reports and present findings to programme management.
\n\tMonitor training completion and compliance with operational procedures.
\n\tPrepare regular and ad hoc reports as required.<\/p>\n
Stakeholder Engagement<\/p>\n
\tMaintain professional relationships with programme staff, learners, facilitators, vendors, and external stakeholders.
\n\tRespond promptly to enquiries and provide administrative support.
\n\tSupport website shop administration and stakeholder communication processes.
\n\tCollaborate across teams to ensure effective programme implementation.<\/p>\n
People Management<\/p>\n
\tProvide leadership, support, and oversight to Administrative Assistants and Drivers.
\n\tPromote a positive, high-performing, and values-driven work environment.
\n\tSupport performance management, staff development, onboarding, recruitment, and attendance management processes.
\n\tAssist with HR-related administrative functions as required.<\/p>\n
Ad Hoc Support<\/p>\n
\tProvide administrative support on special projects and departmental initiatives.
\n\tDraft professional correspondence and reports.
\n\tAct as a stand-in for colleagues or supervisors when required<\/p>\n
Requirements<\/p>\n
\tDiploma or Degree in Office Administration, Business Management or related field
\n\tMinimum 5 years’ experience in administrative or PA roles, including team supervision
\n\tExperience in training coordination, travel logistics, and procurement
\n\tExposure to structured environments (finance, HR, or operational systems)
\n\tExperience using Learner Management Information Systems (LMIS) and online learning platforms.
\n\tPrevious experience in an NGO\/NPO or public health sector (highly advantageous)
\n\tProficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with digital systems: LMIS, Moodle, NetSuite (advantageous)
\n\tValid Code B driver\u2019s license with minimum 2 years\u2019 driving experience<\/p>\n
Apply via company website ( http:\/\/www.nacosa.org.za ) or<\/p>\n
nacosa.mcidirecthire.com<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/nacosa.mcidirecthire.com","_company_name":"NACOSA","_company_website":"http:\/\/www.nacosa.org.za","_company_tagline":"NACOSA is a network of over 1,500 civil society organisations working together to turn the tide on HIV, AIDS and TB in Southern Africa. NACOSA promotes dialogue, builds capacity with accredited training, mentoring and technical assistance and channels resources to support service delivery on the gro... read moreund, particularly among children and youth, key populations and women and girls. As a principal recipient of the Global Fund and in partnership with USAID and PEPFAR and other public and private sector partners, NACOSA works at all levels - from international agencies and national government, right though to sub-district services and small, community groups. NACOSA acts as a bridge between people and health and social services. The NACOSA Training Institute is a centre of excellence providing affordable, accredited and quality training and development opportunities to organisations, businesses and their frontline staff. NACOSA represents a global community of learning drawing on the latest experience from the field. 3rd Floor, East Tower Century Blvd Cape Town 7441 | PO Box 33 Century City 7446","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[15],"job-types":[12],"class_list":{"0":"post-37365","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-western-cape","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/37365","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=37365"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=37365"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=37365"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}