Job Summary\u00a0<\/p>\n
\tThe Inventory Controller is responsible for the effective management, control, and optimization of all inventories, stores, and receiving operations across the hotel. The role ensures the integrity of inventory processes, stock accuracy, receiving controls, inventory systems (iScala), reporting, and stock management while supporting procurement operations and maintaining compliance with financial, operational, health, safety, and food safety standards.
\n\tThe Inventory Controller oversees inventory levels, cycle counts, stock variances, receiving functions, and system governance while leading and developing Stores and Receiving teams to support efficient hotel operations and cost control objectives.<\/p>\n
Key Duties & Responsibilities<\/p>\n
Inventory Management & Control<\/p>\n
\tManage and monitor all hotel inventory, including stock levels, par levels, replenishment requirements, stock movements, and inventory accuracy.
\n\tMonitor expired, obsolete, damaged, and slow-moving stock and implement corrective actions to minimize waste and financial losses.
\n\tOversee monthly inventory counts, cycle counts, ad hoc stock takes, and stock reconciliations across all stores and operational departments.
\n\tInvestigate stock variances and implement corrective actions in collaboration with Stores, Cost Control, and operational departments.
\n\tEnsure all inventory counts, variance reports, and supporting documentation are accurately maintained for audit purposes.
\n\tCoordinate monthly stock take schedules and communicate timelines to relevant departments.
\n\tBuild, maintain, and manage all OS&E inventory records.<\/p>\n
Receiving & Stores Operations<\/p>\n
\tOversee daily receiving and stores operations to ensure inventory is received, stored, issued, and recorded accurately.
\n\tEnsure all goods received comply with approved Purchase Orders, pricing, quantity, and quality requirements.
\n\tMonitor invoice matching and receipt processing against approved Purchase Orders.
\n\tEnsure all receipts are processed onto iScala and submitted within designated deadlines.
\n\tManage pick plans and ensure stock is issued accurately and within operational timelines.
\n\tMonitor free stock received and ensure compliance with supplier agreements and correct system processing.
\n\tSupport stores and receiving teams with operational challenges and workflow improvements.<\/p>\n
iScala System Management & Governance<\/p>\n
\tMaintain full integrity, governance, and functionality of the iScala inventory management system.
\n\tMonitor and resolve daily system errors and inventory discrepancies.
\n\tEnsure:
\n\tRequesters and approval workflows are correctly configured.
\n\tItem histories reflect accurate stock depletion and balances.
\n\tNew inventory items are correctly created, categorized, and linked.
\n\tObsolete or discontinued items are reviewed and deactivated.
\n\tGeneral ledger mappings and inventory coding structures are maintained accurately.
\n\tUnits of measure are correctly configured for purchasing, requisitioning, receiving, and depletion processes.
\n\tFacilitate creation, amendment, and deactivation of inventory items.
\n\tTrain and support users on iScala processes and best practices.<\/p>\n
Procurement Support & Supplier Management<\/p>\n
\tSupport Procurement with sourcing requirements, including obtaining quotations where required and assisting with supplier evaluations.
\n\tCollaborate with Procurement on ad hoc purchasing requirements and inventory optimization initiatives.
\n\tDevelop and maintain strong working relationships with suppliers and internal stakeholders.
\n\tEnsure supplier agreements relating to inventory and free stock are adhered to.<\/p>\n
Team Leadership & Development<\/p>\n
\tSupervise Stores and Receiving teams, including scheduling, attendance management, leave administration, performance support, and training.
\n\tDevelop team capability through coaching, mentoring, and continuous upskilling.
\n\tFoster collaboration and effective communication within the department and across operational teams.
\n\tLead by example and promote a culture of accountability, professionalism, and continuous improvement.
\n\tConduct regular team meetings and maintain effective communication channels.<\/p>\n
Financial & Reporting Responsibilities<\/p>\n
\tSupport cost management initiatives and inventory optimization in line with budget requirements.
\n\tMonitor inventory performance indicators and provide reports to management.
\n\tMaintain oversight of operational expenditure relating to inventory and departmental consumables.
\n\tPrepare and communicate inventory, variance, and stock performance reports as required.
\n\tMaintain confidentiality regarding all financial, operational, and supplier information.<\/p>\n
Compliance, Health, Safety & Food Safety<\/p>\n
\tEnsure compliance with company policies, inventory controls, audit requirements, and statutory regulations.
\n\tMaintain high standards of hygiene, health and safety, and food safety compliance within Stores and Receiving operations.
\n\tEnsure compliance with Food Safety Management Systems (FSMS), HACCP principles, stock traceability requirements, FIFO\/FEFO practices, and inventory handling procedures.
\n\tIdentify and report health, safety, and operational risks.
\n\tEnsure emergency procedures and safety standards are understood and followed.<\/p>\n
Stakeholder Management & Communication<\/p>\n
\tDevelop and maintain professional relationships with department heads and key stakeholders.
\n\tRespond to queries and operational requests professionally and within agreed timelines.
\n\tSupport collaboration between Procurement, Finance, Cost Control, Stores, Receiving, and operational departments.
\n\tContribute positively to departmental culture and resort objectives.<\/p>\n
General Responsibilities<\/p>\n
\tUphold organizational values, policies, procedures, and ethical standards at all times.
\n\tMaintain professional appearance, conduct, and communication standards.
\n\tPerform ad hoc duties, projects, and additional responsibilities as assigned by the Procurement Manager, Finance leadership, or management.<\/p>\n
Skills, Experience & Educational Requirements<\/p>\n
Experience<\/p>\n
\tMinimum 3\u20135 years\u2019 experience in inventory control, stores management, procurement, or finance within a 4- or 5-star hotel or luxury hospitality environment.
\n\tPrevious experience managing inventory systems and leading operational teams preferred.<\/p>\n
Technical Knowledge<\/p>\n
\tAdvanced knowledge of inventory management systems (preferably IScala), procurement processes, stock control, receiving procedures, and inventory reconciliation.
\n\tStrong proficiency in MS Excel, Outlook, and reporting tools.
\n\tKnowledge of Food Safety Management Systems (FSMS), HACCP, FIFO\/FEFO principles, inventory traceability, and stock compliance requirements are advantageous.<\/p>\n
Competencies<\/p>\n
\tStrong analytical, numerical, and problem-solving abilities.
\n\tExcellent organizational and planning skills.
\n\tHigh attention to detail and commitment to accuracy.
\n\tStrong leadership, coaching, and interpersonal skills.
\n\tEffective communication and stakeholder management capabilities.
\n\tAbility to work under pressure and manage competing priorities.
\n\tHigh level of integrity, professionalism, and confidentiality.<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( N \/ A ) or<\/p>\n
<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"","_company_name":"One&Only Resorts","_company_website":"http:\/\/N%20\/%20A","_company_tagline":"At home in the world\u2019s most inspiring locations, hand-picked for exceptional beauty and unique cultural charm, One&Only Resorts and Private Homes are havens of outstanding style and service that place you in the heart of every fascinating environment. With incredible tailored experiences across be... read moreach, nature, and urban locations, and spectacular spaces to simply \u2018be\u2019; unforgettable moments begin at One&Only","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[15],"job-types":[12],"class_list":{"0":"post-37560","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_region-western-cape","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings\/37560","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/media?parent=37560"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job_listing_region?post=37560"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/southafrica\/wp-json\/wp\/v2\/job-types?post=37560"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}