We are seeking a highly competent and professional Executive Personal Assistant to provide comprehensive administrative and clerical support to the CEO, assigned Exco Members, and ad hoc support to the Chairman of the Board. The successful candidate will be responsible for ensuring seamless communication, efficient scheduling, and effective coordination of executive functions, while maintaining the highest standards of confidentiality and professionalism.<\/p>\n
Key Performance Areas<\/p>\n
\tAct as the point of contact between the CEO, Exco members, and internal\/external stakeholders.
\n\tFacilitate effective communication lines and ensure priority matters are flagged.
\n\tReceive and screen visitors and employees requesting meetings.
\n\tManage incoming communication and attend to matters not requiring escalation.
\n\tSchedule and coordinate calendars, meetings, and board\/committee sessions, including travel and accommodation.
\n\tMaintain an orderly document management system.
\n\tPrepare monthly and ad hoc reports\/presentations, including research where required.
\n\tCompile and distribute correspondence, memos, and emails.
\n\tProofread and edit reports and correspondence.
\n\tAttend meetings, take minutes, and distribute to relevant parties.
\n\tManage electronic purchase orders and payments.
\n\tEnsure office supplies are available.
\n\tSource, collate, and proofread submissions for the company newsletter.
\n\tManage visitor PPE and arrangements.
\n\tCoordinate cost-effective travel arrangements for the CEO, Exco members, and their departments.
\n\tCompile documentation for invoicing and finance submissions related to travel.<\/p>\n
Knowledge & Skills<\/p>\n
\tMinimum of Matric; a relevant tertiary qualification in Office Administration, Business Administration, Public Management, or a related field is strongly preferred.
\n\tAt least 8\u201310 years\u2019 experience in a similar role, including substantial experience supporting a CEO, Board, Exco members, or other senior executives in a high-pressure environment.
\n\tAdvanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams), with the ability to prepare executive-quality reports, presentations, dashboards, and correspondence.
\n\tStrong English proficiency with ability to proofread and edit senior management reports.
\n\tAccuracy, attention to detail, and deadline-driven approach.
\n\tProfessional demeanour with ability to interact across all levels of the organisation.
\n\tAbility to always maintain privacy and confidentiality.
\n\tWillingness to work overtime when required.
\n\tValid Code B driver\u2019s license, preferably with own vehicle.
\n\t\u00a0<\/p>\n
go to method of application \u00bb<\/p>\n
Apply via company website ( http:\/\/www.woodlandsdairy.co.za ) or<\/p>\n
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