Fleet And Training Supervisor at TotalEnergies

Context & Environment

Managing transport activity in a difficult environment due   to:

The difference between local regulations and PATROM.
The level of safety awareness of drivers and transporters
The level of performance of some transporters

Coordinating with different departments to ensure timely deliveries in a safe manner

Customer Service department, Depot managers, and the affiliate HSEQ manager

Activities

HSEQ

Ensure deployment of the PATROM rules and Branch standards and local regulations.
Enforce HSEQ rules and procedures concerning transport activity.
Quality Control of products to be within Tanzania quality specifications as per TBS.
Participate in accident/incident analyses with the HSEQ Manager.
Implement the corrective and preventive actions defined following accidents and incidents (in Tanzania or in the group)
Put in place controls to prevent fraud during product transport
Assist transporters on the implementation of safety management system for transporter

FLEET SUPERVISION

Participate in internal/external transport audits and manage the follow-up action plan. (SMS, SMT, ICT…)
Implement a follow up for the transportation action plan
Implement and follow up operations and vehicle inspections (Roadworthiness, Vetting, safe to load)
Implement and follow up transportation activity KPIs
Determine size of fleet
Implement the corrective and preventative actions defined following accidents and incidents
Before the integration of a new truck into the fleet, manage all the acceptance procedures
Validate and communicate the list of approved vehicles
Carry out trend analysis of technical anomalies recorded and put forward action plans to reduce them
Vetting vehicle in the fleet
Carry out spot checks on equipments
Inspect vetting quality
Validate and communicate of the list of approved  vehicles
Assess the performance of transporters
Optimize the performance of the fleet to reduce transportation costs
Act as an interface between transporters, clients and the depots to optimize the delivery flows

TRAINING

Coordinating Drivers training as per PATROM standards, make sure training program (including theory, practical, assessments) prepared and implemented.
Work together with transporter to achieve training objectives and make sure training procedure is developed
Check the quality of the training dispense to the drivers
Monitor drivers deadlines (Regulatory training, PATROM, Preventative training, medical check etc)
Validate and communicate the list of accredited drivers
Work together with transporter to prepare and circulate Toolbox meetings topics
Carry out spot checks on driver
Carry out spot checks on compliance with procedures (depot, station, transporter)
Train safe to load Operators
Raise awareness and motivate the team of safe to load about the safety of transport operations.
Set up toolbox meetings with drivers and transporters

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OTHERS

Cross-check correctness of  transport invoices

Candidate Profile

– Bachelor’s degree in Engineering or Logistics. Good knowledge and experience of petroleum industry operations.
– Minimum 3 years experience in a similar position. Leadership abilities and be capable of working without supervision.
– Strong adherence to safety policies and regulations.
– Ability to understand complex processes and how they affect information systems.
– Negotiation abilities, rigor, high integrity standards, resistance to stress and ability to anticipate and react quickly.
– Fluent in MS Office.

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