Office Assistant at DHL

Key Accountabilities

Professionally serving all customers and visitors at the reception
All visitors are signed in and have clear id
Handle inquiries and route messages appropriately.
Create and maintain a positive, enthusiastic & supportive working environment
Arrange meeting rooms and necessary equipment.
Create a culture of continuous improvement & service to both internal & external customers
Monitor inventory of office supplies and reorder when needed
Liaise between executives, regional managers, depot managers and warehouse staff
Ensure cleanliness, safety, and proper functioning of office spaces.
Support in Processing invoices, tracking office-related expenses.
Ensure office practices align with company policies and legal regulations.
Arrange, Coordinate and schedule of training courses presented to depots
Book travel and accommodations for staff or guests.

Prepare travel itineraries and manage reimbursements.
Coordinating and scheduling meetings, conferences, and corporate events.
Organizing travel arrangements, including booking flights, accommodations, and transportation.
Manage office administration, organize workflow, compose and edit correspondence, take minutes of meetings
Monitors various HR projects and performs related administrative/secretarial duties e.g training coordination
Make travel arrangements and hotel bookings for various managers and staff
Manage office stationery and consumables

Qualifications & Experience
Education:

Graduate degree qualification.
HR certification or equivalent.
o   Experience in front office management.

Experience:

Experience in front office management.

2 years’ experience in a HR or executive secretarial role.
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