Job Purpose
\n\u00a0To provide administrative and secretarial support to the Country Manager and the Administration team, ensuring smooth daily operations and accurate record-keeping within the relevant systems
\nJob Accountabilities\u00a0<\/p>\n
Establish and maintain effective filing and document management systems\u2014both physical and digital\u2014to ensure accurate, up-to-date, and easily retrievable records. Maintain and regularly update shared drives for the Country Manager and Administration team.<\/p>\n
Coordinate training logistics by liaising with relevant departments to identify training needs for new and existing staff, and support the arrangement of appropriate training solutions.
\nManage the daily schedule, meetings, travel arrangements, and appointments for the Country Manager, ensuring all communications are well-coordinated and prioritized.
\nAct as a point of contact between the Country Manager\u2019s office and internal\/external stakeholders. Support coordination of departmental activities and ensure timely dissemination of important information.
\nEnsure confidentiality and proper documentation through accurate record-keeping, adherence to data protection protocols, and readiness for quality audits.
\nMonitor and manage office inventory, including stationery and handouts, ensuring minimum stock levels are maintained. Support event coordination by compiling invitation lists and ensuring timely distribution of invitations for internal or external events.
\nMaintain professional and cooperative relationships with senior managers and stakeholders, staying informed about departmental activities to effectively support office operations.
\nProvide administrative support in matters related to office refurbishment, communication charges, rentals, and other logistical needs in coordination with relevant department<\/p>\n
\u00a0
\n\u00a0To provide administrative and secretarial support to the Country Manager and the Administration team, ensuring smooth daily operations and accurate record-keeping within the relevant systems
\n\u2013 Ability\/Skills: Has to have a good command of written and spoken English.
\n\u2013 Should have the ability to interact with internal and external clients in a professional manner.
\n\u2013 Must be organised, proactive and able to work under pressure.
\nQualification
\nAdministration. General administration
\n12 Years schooling or equivalent
\nKnowledge: Proficient in MS Office software like MS word, MS excel, PowerPoint.
\nMust have the right to live and work in Tanzania
\nSalary & benefits
\nCompetitive Salary
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