Twaweza East Africa is a regional civil society organisation operating in Tanzania, Uganda, and Kenya. Our vision is of an open society built on the human impulse to make a difference, where information and ideas flow freely, all citizens engage, and government works better for the people. For more information, please visit www.twaweza.org
\nTwaweza, a dynamic and equal opportunity employer, is looking for a competent, effective and energetic Assistant to the Executive Director.
\nOverall Responsibility:\u00a0
\nThe Assistant provides high-level support to the Executive Director, enabling her to operate effectively by managing a dynamic workload, supporting internal coordination, and ensuring timely follow-up on key priorities.
\nThe Assistant will help manage the Executive Director\u2019s schedule, ensure smooth communication within the Senior Management Team, and support the preparation and documentation of internal meetings. The role also involves reviewing key documents for completeness and accuracy, maintaining organised records, and acting as a point of contact for both internal and external stakeholders in accordance with Policies and the highest standards of quality, integrity, and transparency.
\nSpecific Responsibilities<\/p>\n
Help manage the Executive Director\u2019s schedule and workload, ensuring effective coordination of meetings, travel, and key tasks.
\nProvide administrative support to the Executive Director, as needed, maintaining efficiency and professionalism.
\nAssist the Executive Director in ensuring the Senior Management Team functions effectively by coordinating meetings and documenting clear and accurate minutes.
\nPrepare and organise Managers\u2019 and huddle meetings, including agenda setting and minute-taking.
\nReview key documents and management reports submitted to the Executive Director for quality, accuracy and compliance with policies, and provide feedback where appropriate.
\nFacilitate effective information and communication flow between the Executive Director\u2019s office, staff and external parties, ensuring timely documentation.
\nMaintain a well-organised physical and digital filing system for the Executive Director\u2019s office, ensuring timely documentation.
\nAdvise and support the Executive Director and other management-level staff on work-related matters.
\nReview and manage contracts to ensure compliance with internal requirements, and oversee timely signing, especially in the absence of responsible persons.<\/p>\n
General Responsibilities:<\/p>\n
Execute the above responsibilities and assigned work plan activities in line with the approved budget and in full compliance with Twaweza policies.
\nContribute effectively to the planning, monitoring, reporting, and dissemination of Twaweza\u2019s work.
\nCollaborate with Twaweza staff across units and countries in a spirit of mutual respect and cooperation to get things done.
\nKeep colleagues informed by actively updating internal systems (SalesForce), electronic calendar (Gcal) and being accessible on electronic communication platforms as per Twaweza requirements.
\nActively participate in organization-wide learning and other joint activities.
\nAdhere to and promote Twaweza values, policies, regulations, guidelines and procedures.
\nPerform any other lawful duties as assigned by the Executive Director or other senior staff.<\/p>\n
Core Qualifications:<\/p>\n
A relevant first degree from a recognised institution.
\nWilling and ready to take on different tasks and responsibilities.
\nHigh level of creativity, curiosity and imagination.
\nAble to multi-task and \u2018keep many balls in the air\u2019.
\nAt least three years of experience in a similar or relevant role.
\nExcellent writing skills in English and Kiswahili, with a keen attention to detail.
\nGood basic knowledge of development and governance issues.
\nStrong computer, typing and word processing skills and use of databases and the internet.
\nExcellent organisational, reporting and time management skills.
\nDemonstrated ability to deliver results and get things done with minimal supervision.<\/p>\n
Terms and conditions
\nTwaweza offers an attractive, internationally competitive salary and benefits package.
\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"http:\/\/recruitment@twaweza.org","_company_name":"Twaweza","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-1981","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-tanzania","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings\/1981","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/media?parent=1981"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job_listing_region?post=1981"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-categories?post=1981"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-types?post=1981"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}