VACANCY ANNOUNCEMENT: Executive Assistant to the CEO
\nTAHA (Tanzania Horticultural Association) is an apex private sector member-based organization focused on developing and promoting the horticultural value chain in Tanzania, which includes flowers, fruits, vegetables, spices, herbs, and horticultural seeds. TAHA\u2019s goal is to enhance the growth and competitiveness of the horticultural industry for social and economic gains. The organization is seeking a highly motivated and experienced Tanzanian to fill the position of Executive Assistant to the CEO.<\/p>\n
Position Details<\/p>\n
Position:\u00a0Executive Assistant to the CEO
\nReports to:\u00a0HR and Administration Manager
\nDuty Station:\u00a0Arusha<\/p>\n
The Executive Assistant will be responsible for providing high-level executive and administrative support to the CEO. The role requires discretion, professionalism, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment.<\/p>\n
Scope of Work<\/p>\n
Meetings and Logistics:\u00a0The role involves preparing meeting agendas, minutes, reports, and presentation materials. You will support the drafting of official communications, speeches, and briefs, and coordinate the CEO\u2019s logistics for meetings, workshops, and events. It also requires you to follow up on action items and ensure the timely implementation of the CEO\u2019s directives.
\nEvents and Calendar Management:\u00a0Key duties include managing the CEO\u2019s calendar, appointments, and travel arrangements. You will also support in planning and organizing events involving the CEO and ensure timely scheduling and reminders.
\nRepresentation:\u00a0The Executive Assistant will be expected to represent the CEO in technical or preparatory meetings when delegated. You will compile and share meeting summaries and act as a liaison between the CEO and internal departments or external partners.
\nOffice Upkeep:\u00a0Responsibilities include managing office supplies and equipment for the CEO\u2019s office, maintaining executive files and records, and overseeing the cleanliness and maintenance of the office environment.<\/p>\n
Qualifications and Skills<\/p>\n
Degree Level:\u00a0A Bachelor\u2019s degree in Business Administration, Office Management, Public Administration, or a related field is required.
\nExperience:\u00a0Candidates must have at least three years of experience supporting senior executives or in a similar role.
\nOther Key Skills:<\/p>\n
Strong organizational, planning, and multitasking skills.
\nExcellent written and verbal communication skills.
\nA high level of integrity and discretion in handling confidential information.
\nProficiency in MS Office Suite and digital collaboration tools.
\nThe ability to work under pressure and adapt to changing priorities.<\/p>\n
Remuneration
\nThe successful candidate will be compensated according to the TAHA salary scale, aligned with their qualifications and professional experience. Other employment benefits will be in line with the organization\u2019s policy. TAHA is an equal opportunity employer and welcomes all qualified candidates
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