Job Opportunity: Secretary at the EU Delegation to Tanzania and the EAC
\nAbout the European Union and the Delegation
\nThe European Union (EU) is an economic and political partnership of European countries, playing a significant role in international affairs through diplomacy, trade, development aid, and collaboration with global organizations. Represented abroad by over 140 diplomatic representations, known as EU Delegations, the EU functions similarly to an embassy. The EU Delegation to the United Republic of Tanzania and the East African Community (EAC), based in Dar es Salaam, operates as a fully-fledged diplomatic mission. It works closely with the Embassies and Consulates of the 27 EU Member States to represent the EU in dealings with the Tanzanian government on matters within the EU\u2019s remit.
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\nPosition Overview
\nThe EU Delegation is seeking a Secretary (Local Agent Group 3) for its Political, Press, and Information Section. The successful candidate will work under the supervision of the Head of the Political, Press, and Information Section, providing secretarial and administrative support. The role may involve occasional atypical working hours, depending on the Delegation\u2019s needs.
\nKey Responsibilities
\nThe main tasks and duties for the Secretary position include:<\/p>\n
Performing general secretarial duties, such as keeping diaries, screening phone calls, organizing meetings and missions, managing travel, handling correspondence, and filing.
\nSupporting the maintenance of positive working relationships with representatives of EU Member States\u2019 diplomatic missions, development partners, and project stakeholders.
\nAssisting in general project management support or providing information as requested by the section or its Head.
\nManaging consultancies and visitors related to programs or contracts in the section\u2019s portfolio.
\nHandling the filing, storage, maintenance, and destruction (as appropriate) of unclassified hard or soft copy documents.
\nSupporting the processing of daily press reports.
\nAssisting with the preparation, maintenance, and delivery of communication and visibility events, promotional materials, and social media platforms.
\nRepresenting the EU Delegation at locally organized events.<\/p>\n
Compensation and Contract Details<\/p>\n
The base salary will depend on relevant and verified employment experience, typically starting from TZS 3,271,902.
\nA competitive benefits package is offered, subject to certain conditions, including personal leave days, public holidays, health insurance, and a retirement savings plan.
\nThe position is a two-year fixed-term contract with a nine-month probationary period, renewable based on organizational needs and performance.<\/p>\n
Minimum Requirements and Eligibility Criteria
\nCompulsory Requirements:<\/p>\n
Bachelor\u2019s degree in Secretarial Studies or an equivalent qualification.
\nAt least three years of professional experience in a related field.
\nFluency in written and spoken English and Swahili.
\nProficiency in Microsoft Office, Excel, and Outlook.<\/p>\n
Assets (Preferred):<\/p>\n
Relevant training in secretarial or archiving tasks.
\nSecretarial or archiving experience.
\nKnowledge of an additional European language.
\nFamiliarity with document management systems.<\/p>\n
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