Job Vacancy Announcement: Finance and Administrative Officer
\nThe University of Dar es Salaam\u2019s Institute of Resource Assessment, under the Ministry of Education, Science and Technology, is seeking a qualified candidate for the position of Finance and Administrative Officer for the Tanzania Partnership Program (TPP). Below are the details of the vacancy announcement.
\nGovernment job listings
\nOrganizational Overview
\nThe Partnerships for Sustainable Community Development \u2013 Tanzania Partnership Program (PSCD-TPP) at Michigan State University is a collaborative alliance of local and international organizations working together to make communities more sustainable in their economic, health, education, and overall well-being. PSCD-TPP establishes long-term collaborations among scholars, development professionals, government and non-governmental organizations, and local people to improve local livelihoods and strengthen local capacity. PSCD-TPP\u2019s initial international partners are:<\/p>\n
Institute of Resource Assessment (IRA), University of Dar es Salaam (UDSM)
\nDar es Salaam University College of Education (DUCE)
\nSokoine University of Agriculture (SUA)<\/p>\n
Position Details<\/p>\n
Job Title: Finance and Administrative Officer (1 Post)
\nOrganizational Unit: University of Dar es Salaam Institute of Resource Assessment
\nDuty Station: Dar es Salaam
\nProgram: Tanzania Partnership Program (TPP)<\/p>\n
Buy vitamins and supplements
\nGovernment job listings
\nPosition Summary
\nThe Finance and Administrative Officer will provide efficient, compliant, and proactive financial and administrative services for the Tanzania Partnership Program (TPP). This position reports directly to the TPP In-Country Coordinator on matters related to day-to-day operations and works closely with the MSU-based TPP Fiscal Officer and Assistant Director. The officer will also work with the Principal IRA Accountant and the UDSM Finance Office as needed.
\nDuties and Responsibilities
\nFinancial Management Functions<\/p>\n
Develop in-country program budgets in collaboration with the TPP In-Country Coordinator, IRA, and TPP partners.
\nTrack and analyze program expenditures, project upcoming expenses, and flag financial needs.
\nSupport TPP faculty and staff in the development of individual project budgets and assist them in the preparation, submission, and closing of all TPP faculty and staff imprest.
\nGenerate and provide timely financial reports to the Coordinator detailing funds spent and\/or available by in-country budget line item, fund requests by faculty and staff, and priority actions needed to ensure cash flow to support essential program activities.
\nPrepare imprest register and records that track imprest from request to closure. Ensure the MSU-based TPP Fiscal Officer is regularly updated on all imprest requests and closures.
\nTrack and report on the status of projects funded via open and\/or closed imprests, the coding and organization of receipts for program activities, ledgers, and invoices for reimbursement by MSU.
\nMaintain ledgers related to program expenditures. Ensure program funds are spent in accordance with the approved budget and TPP policy guidelines.
\nCollaborate with MSU Fiscal Officer to reconcile TPP monthly personnel transactions. Ensure receipts and program expenditures are properly coded and organized on ledgers for timely processing and reimbursement.
\nPrepare and share monthly bank statements to the Coordinator and MSU Finance Officer.
\nPrepare and maintain partner meeting budgets and assist with logistics as needed.
\nEnsure timely processing of invoices, fund requests, and payments to contractors and vendors.
\nUnder the direction of the Coordinator and in collaboration with the IRA accountant and TPP MSU Fiscal Officer, manage the replenishment of in-country funds, reconciling in-country accounts and providing relevant information for program audit.
\nOther project duties as assigned by the TPP In-Country Coordinator.<\/p>\n
Administrative Functions<\/p>\n
Support planning and logistics of partner meetings, TPP planning events, and field visits.
\nSupport the Coordinator to ensure smooth functioning of TPP office systems, including maintenance of filing systems, documentation, library, and management office equipment.
\nProcure assets, supplies, stationeries, and consumables for TPP-IRA office and assist with procurement of such items for district teams (VBOs, SPOs).
\nManage relationships with vendors, service providers, and consultants in compliance with TPP procurement policies.<\/p>\n
Compliance and Statutory Reporting Functions<\/p>\n
Maintain financial procedures and internal control systems that help prevent errors or misuse of funds, ensure accurate reporting, and support transparency, with full compliance to UDSM, MSU, and funder financial policies and practices.
\nEnsure compliance with all Tanzanian tax laws, including PAYE, Withholding Tax (WHT), and other applicable taxes.
\nPrepare and submit statutory returns accurately and on time to the Tanzania Revenue Authority (TRA) and other regulatory bodies.
\nLiaise with tax consultants and auditors where necessary to address compliance issues.
\nEnsure timely compliance with other statutory bodies such as the National Social Security Fund (NSSF), Workers Compensation Fund (WCF), and other relevant local authorities.
\nEnsure transparent procurement processes and maintain proper documentation for all purchases and service contracts.<\/p>\n
Key Result Areas<\/p>\n
Timely, accurate financial reporting, with minimal audit queries.
\nFull compliance with Tanzanian tax laws and statutory reporting.
\nProactive monitoring of budgets and prompt reporting of variances to management.
\nEfficient and compliant office administration, asset management, and logistics coordination.
\nTransparent procurement processes with complete supporting documentation.
\nStrong internal control systems that mitigate financial, operational, and statutory risks, and ensure audit readiness and regulatory compliance.<\/p>\n
Position Logistics
\nThe Finance and Administrative Officer will:<\/p>\n
Be based in Dar es Salaam at the Institute of Resource Assessment, UDSM.
\nTravel within Tanzania to TPP partner communities and stakeholder organizations, as well as to the United States, may be required.
\nWork on a full-time basis.<\/p>\n
Government job listings
\nExperience and Qualifications
\nRequired<\/p>\n
Bachelor\u2019s degree in accounting, finance, or related field with a strong foundation in business administration and financial management.
\nAt least five years of progressive experience in financial planning and administration.
\nDemonstrated experience in budget development, expenditure tracking, and producing financial projections.
\nProven ability to support multiple project teams in aligning programmatic priorities with available resources.
\nProficiency in MS Office, specifically MS Word and Excel, as well as experience with UDSM or Tanzanian governmental accounting and financial reporting software or platforms. Experience with relational database programs such as Access is not a requirement but preferred.
\nStrong skills in preparing and interpreting financial reports and reconciling accounts with multiple stakeholders.
\nAbility to prioritize competing financial tasks and support cash flow management to ensure timely payments and uninterrupted program operations.
\nAbility to solve problems creatively, undertake detailed work, and contribute effectively as a member of a team.
\nFluency in English and Swahili.
\nDemonstrated professional work ethic, including attention to detail, timeliness, discretion, and the ability to work independently under pressure with minimal supervision.<\/p>\n
Preferred<\/p>\n
Recommended holder of this position to have a Certified Public Accountants (CPA) qualification.
\nExperience working with local and international institutions, including universities, government offices, and NGOs, with a demonstrated understanding of financial procedures and reporting requirements across institutional contexts.
\nExperience collaborating with individuals predominantly through virtual settings for interactions with the MSU TPP Team.
\nExcellent organizational, communication, and interpersonal skills; ability to collaborate effectively with administrative staff, faculty, and program partners.
\nHigh levels of professionalism and attention to detail.
\nReadiness to accept challenges and learn new skills to adapt to the evolving demands of the program.<\/p>\n
Place and Duration
\nThe Finance and Administrative Officer position is a two-year position renewable upon successful performance of roles and responsibilities as determined by an annual performance review conducted by the TPP In-Country Coordinator.
\nRemuneration
\nTPP will determine, negotiate, and offer an attractive remuneration package to the right candidate depending on their qualifications and experience.
\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/hrmis.udsm.ac.tz\/hrportal\/index.php\/application_detail\/056095050053095056","_company_name":"UDSM","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2282","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-tanzania","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings\/2282","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/media?parent=2282"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job_listing_region?post=2282"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-categories?post=2282"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-types?post=2282"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}