JOB TITLE: RECEPTIONIST CUM ADMINISTRATION ASSISTANT\u00a0
\nLocation: Dar es Salaam Head Office
\nBusiness Unit\/Function: Administration
\nLevel of Work: I \u2013 Individual Contributor
\nGovernment job listings
\nAbout the Role:
\nThe Receptionist cum Administration Assistant is central to the smooth running of our Dar es Salaam Head Office. This role combines front-desk management, administrative support, office coordination, travel & logistics, and office services supervision. We are looking for a proactive individual who can handle multiple responsibilities with professionalism, efficiency, and attention to detail.<\/p>\n
Key Responsibilities
\n1. Front Desk & Reception<\/p>\n
Professionally manage the main telephone line, direct calls, and handle inquiries.
\nWelcome and attend to visitors promptly; notify relevant staff.
\nMaintain visitor log and ensure compliance with security protocols.
\nHandle incoming\/outgoing mail, deliveries, couriers, and correspondence.<\/p>\n
2. Office Administration & Supplies<\/p>\n
Maintain and manage office and kitchen supply inventory.
\nProcess requisitions and purchase orders in the Syspro system.
\nEnsure utilities (electricity, water, telecom) are running smoothly.
\nCoordinate daily office activities for efficiency and compliance.<\/p>\n
3. Meetings & Coordination<\/p>\n
Organize staff, visitor, and high-level meetings (including virtual).
\nProvide logistical and administrative support before, during, and after meetings.
\nPrepare documentation, presentations, and maintain records.<\/p>\n
4. Travel & Logistics<\/p>\n
Arrange domestic and international travel and accommodation.
\nCoordinate vehicle scheduling, pickups\/drop-offs, taxis, and courier services.
\nVerify travel and accommodation invoices and process payments with Finance.<\/p>\n
5. Office Services & Supervision<\/p>\n
Supervise cleaning staff and ensure hygiene standards are met.
\nManage drivers, vehicle schedules, fuel usage, and maintenance.
\nCoordinate office lunch arrangements for staff.
\nLiaise with service providers for repairs and maintenance.
\nOther duties as assigned to support office operations.<\/p>\n
What We\u2019re Looking For<\/p>\n
Diploma or higher in Business Administration, Office Management, or related field
\nStrong computer skills (MS Word, Excel, PowerPoint) & familiarity with office systems
\nMinimum 3 years\u2019 experience in administration or office coordination
\nProficiency in English (written & spoken) with excellent organizational & multitasking skills
\nHigh integrity, professionalism, and the ability to work independently
\nKnowledge of travel booking, logistics, and office coordination is an added advantage<\/p>\n
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