{"id":2372,"date":"2025-09-17T10:02:10","date_gmt":"2025-09-17T10:02:10","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/tanzania\/job\/executive-assistant-at-plan-international\/"},"modified":"2025-12-10T00:52:06","modified_gmt":"2025-12-10T00:52:06","slug":"executive-assistant-at-plan-international","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/tanzania\/?post_type=job_listing&p=2372","title":{"rendered":"Executive Assistant at Plan International"},"content":{"rendered":"

Location: Dar es Salaam, Tanzania
\nCompany: Plan International
\nThe Organisation
\nPlan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
\nWorking together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children\u2019s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
\nFor over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
\nWe won\u2019t stop until we are all equal.
\nROLE PURPOSE
\nThe position holder will provide Executive, Administrative and Operations support to the Country Director\u2019s office and will work closely with the Supply Chain team and the Country Leadership Team. The post holder reports to the Country Director (CD) and does not approve budgets and payments. Externally, the position has to maintain link with INGOs, relevant ministries, service providers for coordination and compliance.
\nACCOUNTABILITIES
\nTo provide administrative and programmatic support to the CD and in his\/her absence to the nominee.
\nEnsures that a comprehensive diary is maintained and communicated well in advance with logistical arrangements.
\nProvide logistical and programmatic support to the Country Leadership Team or anyone else at the discretion of the CD.
\nEnsure completion of critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CD\u2019s ability to effectively lead the organization.
\nAct as the initial contact point for the Country Director\u2019s Office.
\nProvide efficient support to the CD and the leadership team by planning and recording regular and Country Leadership Team and Extended Leadership Team meetings, safeguarded and circulate documents and ensure continuity of the leadership team and extended leadership team ventures with full ownership.
\nPlan, manage, record and follow-up action items of the Leadership Team and Extended Leadership Team meetings to ensure execution and continuity.
\nTake, compile and store notes and minutes of meetings as requested
\nFollow-up the status of agreed action points between the CD, Leadership team and relevant stakeholders and timely up-date the CD by liaising with all the leadership team and stakeholders on behalf of the CD.
\nTo co-ordinate, monitor and make travel and logistical arrangements for the CD and Country Leadership Team.
\nCo-ordinate the preparation of briefing information for the CD relating to travel\/conferences, working closely with departmental colleagues as appropriate.
\nProvide back-up support to ensure the effective and timely response to requests from Donors, other NGOs, press and media, staff and partners of Plan.
\nDirect requests for information or assistance from outside bodies to staff as appropriate. Ensure action is taken and that good public relations are maintained.
\nTo provide logistical and administrative support for the organization of seminars, meetings, workshops, conferences, and training sessions organized through the CD\u2019s office.
\nOrganize, safeguard and avail the Organization contracts, licenses and other central documents under the Country Director\u2019s office.
\nTo manage all office expenses to support the CD\u2019s office, and raise the necessary request for purchase requisitions.
\nTo implement and maintain robust office systems including filing and record keeping for the CD\u2019s office.
\nPreparation of invitation\/visa letters where applicable for visitors to enable them
\nacquire visas either prior or upon arrival at the airport
\nCoordinating documentation and communication to CD\u2019s office requiring signature and attention.
\nCirculating memos for information to all staff
\nSharing of Pre-visit\/Travel Safety & Security Advisory information to international visitors to CO, ensuring that they are signed and keep a record of them.
\nEnsuring that airport pick-ups are arranged for international visitors
\nIn liaison with Head of Program Implementation, keep track of Plan NGO Registration to ensure that it is kept renewed
\nIn liaison with Head of Program Implementation, ensure that Annual Returns are paid annually through the relevant Ministry.
\nRaise Purchase Requisitions for operations related activities
\nSupport raising Good Receipt Notes in SAP
\nSafeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
\nUnderstands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International\u2019s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
\nEnsures that Plan International\u2019s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
\nEnsures that Plan Tanzania contributes to Plan International\u2019s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
\nFollow this link to view full role profile
\nLocation: Dar es Salaam
\nType of Role: Fixed Term
\nReports to: Country Director
\nClosing Date: 30th September 2025
\nEquality, diversity and inclusion is at the very heart of everything that Plan International stands for.
\nWe want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
\nPlan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
\nWe foster an organisational culture that embraces our commitment to racial justice, gender equality, girls\u2019 rights and inclusion.
\nPlan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
\nA range of pre-employment checks will be undertaken in conformity with Plan International\u2019s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and\/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.Tanzania job vacanciesOnline recruitment updates
\nPlease note that Plan International will never send unsolicited emails requesting payment from candidates.
\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/jobs.plan-international.org\/job\/Dar-es-Salaam-Executive-Assistant\/1248262801\/","_company_name":"Plan International","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2372","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-tanzania","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings\/2372","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/media?parent=2372"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job_listing_region?post=2372"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-categories?post=2372"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-types?post=2372"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}