The International Fund for Agricultural Development (IFAD) and the Government of the United Republic of Tanzania (GoT) have partnered to enhance the livelihoods of rural communities through the Smart Smallholder Dairy Transformation Project (C-SDTP). This initiative focuses on smallholder dairy producers with the goal of transforming the dairy value chain to improve incomes, increase food safety, and mitigate the dairy sector\u2019s environmental impact. The development objective is to enhance income and resilience for smallholder dairy producers while increasing their participation in the dairy value chain.
\nThe project targets 140,000 households, representing 700,000 people, with 40% of direct beneficiaries being women and 30% youth. It will be implemented in the following geographical areas:<\/p>\n
Mbeya (Rungwe DC, Mbeya DC, Busokelo DC)
\nIringa (Mufindi DC, Kilolo DC, Iringa DC)
\nNjombe (Njombe DC, Njombe TC, Wanging\u2019ombe DC)
\nTanga (Lushoto DC, Muheza DC, Mkinga DC)
\nMorogoro (Mvomero DC, Morogoro DC, Kilosa DC)
\nArusha (Meru DC, Arusha DC)
\nKilimanjaro (Siha DC, Moshi DC)
\nPwani\/Coast (Rufiji DC, Mkuranga DC)
\nZanzibar-Unguja (West A, West B, Central, North A, North B, South)
\nPemba (North, South)<\/p>\n
The C-SDTP is managed under the Ministry of Livestock and Fisheries (MLF), in alignment with the Ministry of Finance and Planning, Vice President\u2019s Office (VPO), President\u2019s Office-Regional Administration and Local Government (PO-RALG) for mainland Tanzania, and the First Vice President\u2019s Office in Zanzibar, along with representatives from the private sector and farmers\u2019 organizations.
\nThe Ministry of Livestock and Fisheries invites applications for the following positions, supported by IFAD\u2019s financial contribution:
\nAdministrative Secretary \u2013 PCO Dodoma
\nThe Administrative Secretary will provide administrative and secretarial support to the Project Coordination Office (PCO), ensuring effective communication, proper record-keeping, logistical support, and smooth day-to-day project operations. The secretary will report to the Finance and Administration Manager, work closely with project staff, Ministry officials, and development partners, and be hired through competitive recruitment from seconded government staff and\/or external candidates.
\nMain Responsibilities
\nSecretarial and Administrative Support:<\/p>\n
Manage front office: correspondence, phone\/email inquiries, visitor reception, and diary management for senior staff.
\nOrganize meetings, workshops, and missions (venue, invitations, travel, DSA, logistics); prepare agendas and take\/produce accurate minutes.<\/p>\n
Office Management:<\/p>\n
Manage the project office calendar, appointments, and schedules.
\nSupport the organization of project events, workshops, and meetings.
\nEnsure availability of office supplies and manage related procurement requests.<\/p>\n
Records and Documentation:<\/p>\n
Maintain registers of incoming and outgoing correspondence.
\nEnsure secure filing and archiving of project documents.
\nSupport knowledge management by keeping track of official records and reports.<\/p>\n
Logistics and Coordination:<\/p>\n
Arrange travel logistics for project staff, including transport, accommodation, and allowances.
\nSupport preparation of logistics for missions, trainings, and workshops.
\nProvide communication support to project participants, including stakeholders\u2019 database maintenance.
\nPerform any other duties assigned by the Project Coordinator.<\/p>\n
Academic Qualifications, Experience, Skills, and Attitudes<\/p>\n
Educational Background:\u00a0Diploma in Secretarial Studies, Business Administration, or related field.
\nExperience:\u00a0Minimum of three (3) years\u2019 relevant experience as a Secretary or Administrative Assistant, preferably in donor-funded projects.
\nSkills and Attitudes:<\/p>\n
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
\nStrong organizational and time-management skills.
\nExcellent written and oral communication skills in English.
\nHigh level of integrity, confidentiality, and professionalism.<\/p>\n
Duration
\nThe contract duration is one (1) year, renewable based on satisfactory performance.
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