{"id":2478,"date":"2025-10-03T16:02:16","date_gmt":"2025-10-03T16:02:16","guid":{"rendered":"https:\/\/jobs.dataaxisnode.com\/tanzania\/job\/finance-and-administrative-assistant-g5dc-at-ilo\/"},"modified":"2026-02-04T15:04:17","modified_gmt":"2026-02-04T15:04:17","slug":"finance-and-administrative-assistant-g5dc-at-ilo","status":"expired","type":"job_listing","link":"https:\/\/jobs.dataaxisnode.com\/tanzania\/?post_type=job_listing&p=2478","title":{"rendered":"Finance and Administrative Assistant \u2013 G5(DC) at ILO"},"content":{"rendered":"<p>Grade: G5<br \/>\nVacancy no.: DC\/DAR\/GS\/2025\/05<br \/>\nPublication date: 01 October 2025<br \/>\nApplication deadline (midnight local time, Dar es salaam, Tanzania): 15 October 2025<br \/>\nJob ID: 13298<br \/>\nDepartment: RO-Africa<br \/>\nOrganization Unit: CO-Dar es Salaam<br \/>\nLocation: Kampala<br \/>\nContract type: Short Term<br \/>\nContract duration: Six Months<br \/>\nUnder article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.<br \/>\nIn order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.<br \/>\nThe following are eligible to apply:<br \/>\nILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.<br \/>\nExternal candidates*<br \/>\n*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Uganda.<br \/>\nThe ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to undefined.<br \/>\nTechnical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.<br \/>\n*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 66,861,000 (Uganda Shilling) yearly.<br \/>\nIntroduction<br \/>\nThe project on promoting social protection coverage and decent work in the Albertine and Rwenzori regions in Uganda, is a two-years initiative (May 2025 \u2013 April 2027), implemented by the International Labour Organization, with funding from the Belgium Development Agency \u2013 ENABEL.<br \/>\nThe initiative comes into play to address the structural challenges hindering the attainment of decent work and the fulfilment of life among workers in both the formal and informal sector. It focuses on building and supporting decent work opportunities and extending social protection coverage to workers in the informal economy, through promoting the fundamental principles and rights at work, contributory social insurance, and social dialogue, among workers in the agriculture, tourism and hospitality sectors.<br \/>\nThe project aligns with the national social protection strategy (2023), and the Decent Work Country Programme (2023\/24-2027\/28) The project seeks to achieve the following outcomes:<br \/>\nIncreased awareness on Fundamental Principles and Rights at Work for workers in the formal and informal sectors.<br \/>\nIncreased awareness about Rights to social protection and support efforts on coverage extension to workers in the informal economy.<br \/>\nEnhanced Capacities of workers and employers\u2019 organizations with a specific focus on women\u2019s organizations for social dialogue for decent work.<br \/>\nStrengthened Capacities of members of the productivity task force on national productivity related issues.<br \/>\nReporting lines:<br \/>\nThe Finance and Administrative Assistant will directly report to the National Project Coordinator. She\/He will provide finance and administrative services to the project ensuring the highest standards of discretion and integrity and sense of responsibility. He or she will provide a range of specialized finance and administrative support services in an efficient, effective and client-oriented manner. Work involves using the enterprise resource planning (ERP) system to process transactions for financial clearance and payment processing.<br \/>\nThe incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines.<br \/>\nDescription of Duties<br \/>\nMaintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.<br \/>\nCheck, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.<br \/>\nPrepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.<br \/>\nReview and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.<br \/>\nClassify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.<br \/>\nProvide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.<br \/>\nConsult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.<br \/>\nPrepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.<br \/>\nCalculate and compile cost estimates and participate in budget analysis and forecasts as required.<br \/>\nProvide support, when necessary, in the preparation and running of project workshops and meetings.<br \/>\nPerform other relevant duties as assigned.<br \/>\nRequired qualifications<br \/>\nEducation<br \/>\nCompletion of secondary school education. Formal training in accounting and\/or finance and administrative field would be an asset<br \/>\nExperience<br \/>\nAt least five years of progressively responsible financial and administrative work.<br \/>\nLanguages<br \/>\nExcellent command of English and good working knowledge of another language of the duty station<br \/>\nCompetencies<br \/>\nKnowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures.<br \/>\nKnowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.<br \/>\nGood analytical skills.<br \/>\nAbility to reason and make sound judgements.<br \/>\nAbility to maintain financial records and prepare accounting reports and statements.<br \/>\nDemonstrate responsible behaviour and ability to pay attention to detail.<br \/>\nAbility to deal with confidential matters with discretion.<br \/>\nDisplay high standards of ethical conduct.<br \/>\nProficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS).<br \/>\nAbility to evaluate correspondence and inquiries for best course of action.<br \/>\nAbility to respond to work related inquiries in an appropriate manner.<br \/>\nAbility to obtain services from other work units inside or outside the office for completion of tasks.<br \/>\nAbility to communicate effectively both orally and in writing.<br \/>\nAbility to work on own initiative as well as a member of a team.<br \/>\nOrganizational skills.<br \/>\nAbility to deal with people with tact and diplomacy.<br \/>\nAbility to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.<br \/>\nRecruitment process<br \/>\nPlease note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.<br \/>\nFraud warning<br \/>\nThe ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account \u2013 @ilo.org \u2013 should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.<br \/>\nAssessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position<br \/>\nThe ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities.<br \/>\nSharing is Caring! Click on the Icons Below and Share<\/p>\n","protected":false},"author":2,"featured_media":0,"template":"","meta":{"_promoted":"","_job_location":"","_application":"https:\/\/jobs.ilo.org\/job\/Finance-and-Administrative-Assistant-G5%28DC%29\/13298-en_GB?utm_medium=referral&utm_source=impactpool","_company_name":"ILO","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[11],"job-categories":[],"job-types":[12],"class_list":{"0":"post-2478","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_region-tanzania","7":"job-type-full-time"},"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings\/2478","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/users\/2"}],"wp:attachment":[{"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/media?parent=2478"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job_listing_region?post=2478"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-categories?post=2478"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.dataaxisnode.com\/tanzania\/wp-json\/wp\/v2\/job-types?post=2478"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}