Company Description<\/p>\n
We support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in 26 countries around the world, including in Italy, with more than 179 emergency, humanitarian aid and development projects. Our activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.
\nWe operate in several natural and man-made crisis in various regions of the world. The emergency response is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. We operate also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach. In the last 4 years we have strengthened the regions and the countries where we have been working, we have created new programs, developed new quality and compliance systems and now we need new people who want to join us to build the world we want in the coming years. We believe in a world where everyone has equal opportunities and rights and we work everyday to make it happens. Join us.<\/p>\n
Position<\/p>\n
Position:\u00a0Country Procurement and Logistics Manager\u00a0\u2013 Roster Africa
\nReporting Relationship: Country Representative
\nLocation: to be defined according to needs
\nType of contract: Assignments may range from short-term to long-term, depending on organization needs (from 2 to 12 months)
\nStarting date:\u00a0according to programme needs
\nGross Salary:\u00a0to be defined according to the candidate\u2019s profile and WeWorld Compensation Policy
\nApplication deadline:\u00a005\/11\/2025
\nROSTER
\nWeWorld has opened a Roster for Country Procurement and Logistics Managers with strong experience in humanitarian supply chain management.
\nShortlisted candidates will be contacted for an interview, and the roster will remain valid for one year. Those included will become part of a pool of professionals who may be contacted when needed, without undergoing a new competitive process.
\nBeing included in the roster does not guarantee immediate or future collaboration with WeWorld.
\nAssignments may range from a few months up to one year, depending on specific needs. Locations will primarily be those in Afrifa, where the organization is operating, though other destinations may also be offered (within or without the region).
\nPurpose of the Role
\nThe Country Procurement and Logistics Manager is responsible for coordinating mission procurement and logistics, ensuring compliance with organisational and\/or donor rules and procedures, and providing optimal support to projects and programmes.
\nThe main responsibilities of the Country Procurement and Logistics Manager include:<\/p>\n
Defining, implementing, and coordinating the procurement and logistics strategy and activities
\nSupporting the Country Representative in monitoring mission security
\nDesigning, initiating, and implementing a training plan for procurement and logistics staff, with a focus on progressive empowerment
\nManaging international and national staff, as well as the budget under his\/her supervision<\/p>\n
Main tasks and responsibilities
\nGeneral Responsibilities
\n\u00b7Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines
\n\u00b7Ensures adherence to the Global Manuals and guidelines in Country
\n\u00b7Ensures the procurement and Logistics Department and its teams are involved and contributing to every step of the supply chain and project cycle to ensure efficiency
\n\u00b7Implement capacity building sessions for the procurement and logistics team through specific training plans based on periodic capacities assessment
\n\u00b7Ensures the Proc&Log HR setup is proactively and properly sized to the level of operations
\n\u00b7Ensures the team under his\/ her supervision respects HR and ethical standards
\n\u00b7Ensures smooth collection and\/or dissemination of relevant procurement and logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points)
\n\u00b7Establish and maintain a pro-active inter-departmental communication and collaboration with Finance and Program
\n\u00b7Regularly participate to coordination meetings, workshops, and working groups related to Logistic conducted in Country or online; promote\u00a0ad hoc\u00a0meetings with partners and other actors in Country
\n\u00b7Support the Country Representative in conducting Risk Assessment and tailoring Risk Mitigation Measures
\n\u00b7Supporting the implementation of the safety and security of the WeWorld staff and premises, under the supervision of the Country Representative or his\/her delegate.
\n\u00b7Provide extended supervision to field offices
\n\u00b7Participates in audits processes, ensuring the logistics and procurement documents are timely available
\nProcurement
\n\u00b7Supervises and support the management of Procurement Procedures in accordance to WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion
\n\u00b7\u00a0\u00a0\u00a0\u00a0Supervise the creation and update of Project Procurement Plan by participating, in coordination with Programme team, in the definition of initial Project Procurement Plans and follow-up updates.
\n\u00b7Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs
\n\u00b7Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts
\n\u00b7Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews
\n\u00b7Enforces Performance management processes for evaluating new\/existing vendors and record information
\n\u00b7Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs
\n\u00b7\u00a0\u00a0\u00a0\u00a0Forecasts all upcoming launches and status updates as to balance the Procurement workload in accordance with projects goals and timing
\nFleet Management
\n\u00b7Supervises the optimization of the fleet
\n\u00b7Ensures the respect of standards vehicle management procedures
\n\u00b7Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning\u2026)
\n\u00b7Conducts spot checks of vehicle condition and equipment
\nAssets\/ Equipment Management
\n\u00b7Ensures the respect of standard procedures and ensure the implementation of specific controls\/checks
\n\u00b7Ensures the correct management and the follow up of the equipment used on the mission (asset\/equipment management database, coding, distribution, handover)
\n\u00b7\u00a0\u00a0\u00a0\u00a0Ensures regular inventory are done and feed properly the mission\u2019s procurement tactics
\nWarehouse and Premise Management
\n\u00b7Supervises and supports the Logistics team to ensure the office has necessary supplies and equipment and all items are well maintained
\n\u00b7\u00a0\u00a0\u00a0\u00a0Provides advice and guidance on all warehouse management related matters and conducts on-the-job training to warehouse management
\nReporting
\n\u00b7Centralizes all logistics information available on the mission and consolidates the required monthly reports
\n\u00b7Assess logistics intra and inter department reporting quality for accuracy, punctuality and effectivity and support logistics staffs in deploying effective reporting structure
\n\u00b7Is responsible for preparing supplies\/service provider data base and draft resource map for existing projects
\n\u00b7\u00a0\u00a0\u00a0\u00a0Supervise the use of procurement tracking tools (PRFU, CFU, derogation tracker, PPP tracker)
\n\u00b7\u00a0\u00a0\u00a0\u00a0Provides inputs of procurement data for Interim and final procurement reports in accordance with donor requirements
\nSecurity Management
\n\u00b7Participation in context analysis and information gathering alongside the Country Representative
\n\u00b7Define, update and monitor the effectiveness of the security plan at national level under the supervision of the Country Representative
\n\u00b7Contributes to the implementation safety & security guidelines, SOP & plans
\n\u00b7Supports the preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans
\n\u00b7\u00a0\u00a0\u00a0\u00a0Participates actively to logistics and security coordination as well as information meetings
\nHR Management
\n\u00b7Establishes the work schedule of the logistics team in Country, delegates activities and monitors their execution
\n\u00b7Supports, coaches and evaluates the mission\u2019s logistics and procurement staffs
\n\u00b7Organizes training courses for Country logistics and procurement department, in particular by running workshops on various logistics and procurement topics
\n\u00b7Forecasts logistics and procurement HR requirements and structuring the department (lead in the recruitment process whenever necessary)
\n\u00b7Briefs all new employees (national and expatriate) on logistics and procurement procedures, templates, chain of communication, etc.<\/p>\n
Requirements<\/p>\n
Essential Requirements
\nQualifications and Knowledge
\n\u00b7Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics
\n\u00b7Relevant qualifications or training courses desirable
\n\u00b7Fluency in English and French, written and oral
\n\u00b7Good knowledge of MS Office
\nProfessional experience
\n\u00b7Minimum 3 years\u2019 relevant working experience in emergency context or related fields as Logistics or Procurement Manager
\n\u00b7Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs
\n\u00b7Knowledge of the main donor regulations (ECHO, UN, DEVCO, AICS)
\n\u00b7Experience in logistics management
\n\u00b7Experience in security management
\nSkills and Abilities
\n\u00b7Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations
\n\u00b7Strong flexibility to work in structured and not-structured logistics team
\n\u00b7Capacity to work under stress, autonomously and in problems prevention\/resolution
\n\u00b7Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
\n\u00b7Good communication, negotiation skills and sensitivity in dealing on critical issues
\n\u00b7Commitment and demonstrated skills to build staff capacity in the areas of procurement and logistics management, supervision and monitoring
\n\u00b7Strong organizational and problem-solving skills with analytic approach
\n\u00b7Strong interpersonal, management and leadership skills
\n\u00b7Ability to integrate and work well within multi-ethnic and multicultural teams
\n\u00b7Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid
\nDesirable requirements
\n\u00b7\u00a0Fluency in another language (Portuguese, Arabic, Spanish)<\/p>\n
Other information<\/p>\n
The recruitment process may be closed early if a suitable candidate is found.
\nDue to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.<\/p>\n
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