With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
\nCome join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children\u2019s life stories!
\nKey Responsibilities:
\nJOB PURPOSE
\nTo effectively manage the Supply Chain function in line with World Vision\u2019s procedures in order to support timely implementation of World Vision Programs\/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.
\nMAJOR RESPONSIBILITIES
\nActivity
\nPlanning (10%)<\/p>\n
Establish and communicate priorities based on customer needs. Contribute to cross-functional planning activities.
\nEngage with Partners \/ Sub-Grantees in procurement planning process.
\nAdvise on, and participate in development of consolidated procurement plan and sourcing strategy
\nDevelop sources of competitive advantage to ensure that the supply chain management function supports the achievement of the organization\u2019s source of competitive advantage<\/p>\n
End Results
\nTimely procurement of good and services.
\nActivity
\nStrategic Sourcing (10%)<\/p>\n
Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines for the assigned categories.
\nManage the RFQ\/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
\nLead negotiations for the assigned Categories.
\nSupervise the procurement processes and assist work relating to sourcing through needs assessment & spend analysis
\nLead on the preparation and review of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.
\nFacilitate Procurement Committee meetings and ensure that proper documentation is maintained.
\nLead on all grants related procurements.<\/p>\n
End Results
\nBusiness efficiencies achieved
\nActivity
\nSupplier relationship and contract management (10%)<\/p>\n
Accurately complete the master data management form (or contract\/supplier register)
\nLead on Monitoring and completing contract close-out, renewal or retender, as appropriate for the assigned categories
\nEnsure that contractual conditions and performance indicators are understood by the suppliers.
\nIdentify & resolve or escalate contract-related issues both internally and externally.
\nAnalyse supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
\nContract Implementation management based on the contract terms and conditions and SLA<\/p>\n
End Results
\nWV uses Standard \/ vetted contracts and managed, maintaining healthy supplier relationship.
\nActivity
\nProcurement Execution (10%)<\/p>\n
Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
\nFollow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
\nManage PO Change requests coordinating with Requesters, Budget Owners and Suppliers.
\nEnsure that all Purchase requisitions are processed within the required timelines to ensure that goods, services and works are delivered at the right price, time and place.<\/p>\n
End Results
\nTimely and quality delivery.
\nActivity
\nData Management and analysis (10%)<\/p>\n
Collect and analyse organization-wide supply chain data to support decision-making
\nProvide support in the implementation of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
\nConduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
\nPrepare\/review summary report of supplier bid responses for Procurement Committee award decision meetings<\/p>\n
End Results
\nOperational Data is collected, analyzed, interpreted and well managed meeting the SCM Targets.
\nActivity
\nProcess, Procedure and Policy (10%)<\/p>\n
Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
\nAdvice management regarding any challenge \/ risks \/ impractical guidelines.
\nCollect customer feedback relating to the policies, processes and guidelines, and report to National Office Management for improvements or change
\nReview with Partners \/ Sub-Grantees, their SCM Policies and procedures. to identify any gaps, document them under assessment reports, and capture under capacity building plans.<\/p>\n
End Results
\nContinuous improvement culture is embedded
\nActivity
\nSystems Development & Implementation (10%)
\nCollect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor.
\nEnd Results
\nQuality data is available for decision making
\nActivity
\nControl & Compliance (10%)<\/p>\n
Develop risk identification & assessment tools, registers and other tools and assess SCM related risks in risk connect.
\nEnsure everything is done on the provision system including filing and record keeping process for supply chain activities and ensure procurement audit trail is always available.
\nMonitor adherence to control measures and compliance with WV supply chain policies and guidelines.
\nEscalate any form of breach of controls, frauds, non-compliance, misappropriation of WV funds and assets related to SCM identified during the monitoring process.
\nEscalate any form of breach of controls, frauds, non-compliance, misappropriation of WV funds and assets related to SCM identified during the monitoring process.
\n;\u201d>undefined
\nImplementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
\nReview Partners \/ Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
\nPeriodically monitor the progress on implementation of recommendations and update the management of all parties<\/p>\n
End Results
\nAll Risks emanating from procurement are mitigated.
\nActivity
\nTraining and capacity building (10%)<\/p>\n
Conduct Partners\u2019 \/ Sub-Grantees\u2019 capacity assessment and capacity building plans as per set framework \/ guidelines.
\nTrain the Partners \/ Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.
\nCoordinate, participate in, and\/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems<\/p>\n
Activity
\nSupervision of staff (10%)<\/p>\n
Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement.
\nEnsure direct reports in Supply Chain understand Procurement Policies, Processes, and Systems.
\nPlan and coordinate departmental meetings to review status of tasks and update
\nLead monthly appropriate review meeting to address open procurement issues\/performance and provide solution.<\/p>\n
Any other duties<\/p>\n
Participate in committee & Task forces requiring supply chain input or guidance.
\nAny other duty that may be assigned by the supervisor or designee<\/p>\n
KNOWLEDGE\/QUALIFICATIONS FOR THE ROLE
\nRequired Professional Experience<\/p>\n
University degree in Business Administration, Procurement or similar degree, or equivalent experience
\nA master\u2019s degree in a relevant field will be an added advantage.<\/p>\n
Certified Procurement and Supply Professional (CPSP) by the Procurement and Supplies Professionals and Technicians Board (PSPTB)
\nAt least 3 years\u2019 experience in Procurement or Supply Chain with experience in managing staff
\nComputer literate with excellent working knowledge in MS Office.
\nExperience in working with Enterprise Resource Platform (ERP\u2019s)<\/p>\n
Required Education, training, license, registration, and certification
\nCertified Procurement and Supply Professional (CPSP) by the Procurement and Supplies Professionals and Technicians Board (PSPTB) is MUST
\nPreferred Knowledge and Qualifications<\/p>\n
High professional ethics and integrity
\nGood interpersonal and organizing skills<\/p>\n
Must be a committed Christian, able to stand above denominational diversities
\nStrong communication skills.
\nExperience working in the INGO at a similar role is an added advantage<\/p>\n
KEY WORKING RELATIONSHIPS
\nContact (within WV or outside WV)
\nTechnical Teams, Departmental Leads and Requesters
\nReason for contact
\nProviding guidance on processes, policies, systems and reports
\nFrequency of contact
\nMonthly
\nContact (within WV or outside WV)
\nSuppliers
\nReason for contact<\/p>\n
Send Purchase Orders
\nCoordination of sourcing processes
\nFollow up on customs clearance<\/p>\n
Frequency of contact
\nContinuous
\nContact (within WV or outside WV)
\nProcurement committee
\nReason for contact
\nDecision making
\nFrequency of contact
\nWeekly
\nDECISION MAKING
\nDecision Making that do not require prior approval\u00a0<\/p>\n
Routine decisions within scope of work.
\nDecisions related to day-to-day work within the function.
\nDecisions made within policy.<\/p>\n
Decision making that require referred to higher authority or that are controlled by the policy<\/p>\n
Decisions which have an impact outside of area of work and\/or impact general operations.
\nExceptions to policy decisions or decisions requiring a change to policy.
\nPurchasing decisions made within approval limits for this position.
\nDecisions requiring input from other departments.<\/p>\n
Describe the most common way in which this position is assigned work and how it is reviewed.
\n\u00a0<\/p>\n
The annual performance agreement outlines major goals.
\nThe manager communicates priorities and\/or changes if needed.
\nProgress towards goals are periodically reviewed with manager.<\/p>\n
CORE COMPETENCIES
\n\u2612 Be Safe and Resilient
\n\u2612 Deliver Results
\n\u2612 Build Relationships
\n\u2612 Be Accountable
\n\u2610 Learn and Develop
\n\u2610 Improve and Innovate
\n\u2610 Partner and Collaborate
\n\u2610 Embrace Change
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