SolidarMed \u2013 Partnerships for Health\u00a0
\nSolidarMed is a leading non-profit organization dedicated to improving healthcare for over three million people across rural areas of Africa and India. The organization operates in Kenya, Lesotho, Mozambique, South Africa, Tanzania, Zambia, Zimbabwe, and India. Through sustainable projects and strong collaboration with local partners, SolidarMed works to strengthen health systems and enhance access to quality healthcare services. www.solidarmed.ch
\nWe are offering an exciting position for a Project Finance and Administration Officer in the Malinyi District, Morogoro, Tanzania.
\nPosition\u00a0
\nFinance and Administration Officer- Malinyi
\nContract Type\u00a0
\nFull time (10o%)
\nPlace of Assignment\u00a0
\nLugala, Malinyi DC, Morogoro, Tanzania
\nReports to:\u00a0
\nPrimary Health Care Project Manager.
\nStart and duration of the Contract\u00a0
\nStart: January 2026
\nDuration: 1-year contract with the option for extension upon mutual agreement.
\nThe Role\u00a0
\nThe Finance cum Administrator Malinyi ensures accurate financial management, in compliance with SolidarMed policies and guidelines, and adherence to Tanzanian tax regulations through timely recording, reporting, and reconciliation of all transactions. S\/he performs and further improves efficient office operations, procurement, and asset management. S\/he also oversees logistics, fleet, and administrative processes to enable smooth project implementation and operational effectiveness. The Finance and Administrator is supported by the Project Manager, as well as the Country Program Accountant and Human Resource and Administration Manager.\u00a0\u00a0
\nUbuntu 2: Strengthening Primary Health Care Project in Malinyi\u00a0
\nThe project aims to transform primary health care (PHC) by expanding access to essential services, improving quality of care, and fostering local ownership for sustainability. Despite progress, access remains limited due to geographical barriers, weak referral systems, poor infrastructure, and fragmented outreach, particularly affecting women, children, and chronically ill patients. The second phase of the project tackles these challenges through three strategies: (1)\u00a0Improved Access\u00a0via decentralized outreach using e-motorbike teams and mobile health units, quarterly specialized clinics, strengthened referral pathways, and health\u00a0insurance enrolment for vulnerable groups; (2)\u00a0Improved Quality of Care\u00a0through mentorship, supervision, establishment of quality improvement systems, and upgrading of pharmacy and laboratory services at key facilities; and (3)\u00a0Stronger Partnerships and Data Use\u00a0through\u00a0MoUs, joint planning, co-financing of outreach, digital tools for data-driven decisionmaking, and operational research to guide adaptation and policy influence.
\nKey responsibilities as Finance and Administration Officer.\u00a0
\nFinance:\u00a0<\/p>\n
Record every cash and bank-relevant transaction in the Accounting system correctly.
\nEnsure proper allocation of the Budget Line in the Accounting System and Payment Voucher as per the Project Manager\u2019s instructions.
\nEnsure timely submission of the monthly, quarterly, and annual financial reports under the leadership and with the support of the Country Program Accountant.
\nMaintain an efficient and transparent voucher system by preparing vouchers for all approved transactions.
\nEnsure accurate petty cash maintenance, refill and proper documentation according to SolidarMed financial policies.
\nFollow all tax payment regulations as per Tanzanian Law and SolidarMed tax handbook.
\nEnsure that the bank payments are done on time, and they have all the required supporting documents.
\nDeliver monthly bank and cash reconciliation.
\nWrite payment voucher and receipt for all funds paid\/received.
\nEnsure proper bidding of Supplies as per SolidarMed procurement policy.
\nEnsure completeness of the invoices and other documents received before making payments.
\nCheck Imprest and activity request form prepared by program staff and ensure that they are approved before making Payments.
\nMaintain and update the asset register as per the SolidarMed guideline.\u00a0<\/p>\n
Administration\u00a0
\nOffice management\u00a0<\/p>\n
Supervise and support operational staff, including drivers, office assistants, and interns, to ensure efficient daily office operations.
\nConduct performance evaluations for the Project drivers and office assistants to promote accountability and continuous improvement.
\nOversee and support procurement processes, including preparation of purchase requests, coordination of approvals, and tracking deliveries to ensure timely fulfilment.
\nEnsure uninterrupted availability of office supplies, stationery, utilities, and manage inventory records.
\nCoordinate office maintenance, repairs, and ensure a clean, safe, and conducive working environment.
\nLiaise with security service providers to ensure compliance with safety standards and maintain overall office security.<\/p>\n
Logistics\u00a0<\/p>\n
Supervise the project driver(s) and ensure they carry out vehicle checks, maintain logbooks, and that vehicles are taxed, insured, and serviced on time
\nOversee vehicle scheduling and ensure efficient transport arrangements for project activities
\nSupport the organization and coordination of logistics for visitors, workshops, and field activities.
\nMaintain updated records of vehicle movements, fuel usage, and service history.
\nEnsure compliance with organizational policies on fleet and security management.<\/p>\n
Your profile\u00a0
\nTo best fit into our dynamic, interdisciplinary team, we are looking for a highly motivated individual with the following qualifications:<\/p>\n
Bachelor\u2019s degree in accounting, finance, or related field. A professional certification (CPA, ACCA, or equivalent) is an added advantage.
\nMinimum of 3 years of relevant professional experience in finance and administration, preferably in an international NGO.
\nStrong computer skills, including advanced use of Microsoft Office (especially Excel for budgeting and financial analysis) and familiarity with accounting systems.
\nProactive and solution-oriented
\nExcellent interpersonal skills
\nFluent in the English language (written and spoken)<\/p>\n
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