Responsibility:
\nKey Accountabilities\/\u00a0Responsibilities
\nEfficient management and follow up of department meetings including weekly, sectional, committee etc. to make certain that identified priorities are addressed in a timely fashion.
\nSecure handling of M&E Department Petty Cash, ad-hoc requirements, cash funds provisions, Expenditures and Disbursements to ensure smooth operations no wastage.
\nProvide high level administrative support by handling information requests, tracking of progress on planned issues, and performing clerical functions such as receiving visitors, telephone calls, arranging conference calls and scheduling meetings.
\nScreen and coordinate communication, draft correspondences for the Head of Maintenance\u2019s signature, track and follow up on requests identifying those of importance which require attention.
\nReceive and filter incoming correspondences for the Head of Maintenance\u2019s attention, adherence to appropriate protocol and correspondence guidelines when communicating with internal and external stakeholders. Maintain a document filing system.
\nCoordinate the use, repair or replacement of office equipment; this includes ordering of stationary stocks and ensuring that office facilities are running optimally.
\nPrepare organization of regular and ad hock meetings, program requests for various inputs\/ actions.
\nInitiate requisition and follow-up in liaison with the Department of Human Resources and Administration on M&E staff welfare items and Personal Protective Equipment (PPE)
\nChair the M&E Staff Welfare Committee and ensure action items are closed in a timely manner.
\nSupervise cleaners and ensure general cleanliness of the Hangar at all time.
\nResponsible as reference to Safety Management Manual (SMM) Doc ref. PW\/CM\/002 Chapter 1.6.2 \u2013 1.6.3.
\nLiaise with AMO sales team to provide superior customer services to third party clients.
\nAssist in marketing and sales of AMO services where applicable.
\nAny other duty as assigned by supervisor.<\/p>\n
Qualification Required:
\nEducation
\nDiploma or higher in Secretarial Programs.
\nDiploma or higher in Business Administration, Public Administration or Human Resources and Administration.<\/p>\n
Experience :
\n3.0 Year(s)<\/p>\n
Mode of Application :
\nJob Purpose
\nTo serve as the Administrative Officer of the Technical and Maintenance Department and ensure its effective operation. Provide administrative support to include management of scheduled meetings, preparation of correspondences, material and travel arrangements as well as communication and coordination with other departments.<\/p>\n
Job Opening date :\u00a006-Nov-2025
\nJob closing date :\u00a019-Nov-2025<\/p>\n
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