Colleges and Institutes Canada, Dar es Salaam, Tanzania
\nOperations Officer
\nJob Description
\nPosition Identification
\nTitle: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Operations Officer
\nSupervisor:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Senior Technical Advisor\/CICan Representative
\nLocation: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 CICan Tanzania Office- Dar es Salaam
\nStart Date:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 February 16, 2026
\n\u00a0
\nBackground
\nColleges and Institutes Canada (CICan) is implementing the Employment through
\nWork placements
\nEmpowerment Program (ESP) in Tanzania in close collaboration with the Ministry of
\nEducation, Science and Technology (MOEST) through the Department of Technical and
\nVocational Training (DVET).
\nThe Empowerment through Skills Program is a 7-year (2021-2028) program funded by the Government of Canada which will support the development and delivery of skills training programs that benefit women and adolescent girls working in the informal and formal economies throughout the country. By providing community-based and institution-based training programs at Folk Development Colleges (FDCs) and Community-Based Organizations (CBOs) across 12 communities, and by strengthening the financial, counselling, and family support systems women need to be successful in key growth sectors, it will lead to social and economic empowerment.
\nGeneral Expectations
\nThe Operations Officer is responsible for supporting operations for the ESP office Tanzania, including administrative, travel and logistics, office operations and procurement of goods and services. The Operations Officer will be responsible for ensuring timely, cost-effective, and compliant procurements, administrative and logistical support in alignment with organizational and donor policies.
\nDuties and Responsibilities<\/p>\n
Coordinate with partners and Partnership Support Coordinators the budgets, requests for reimbursement, monitoring and reporting of project funds for student transport and meal costs for industry attachment and mentorship activities, course equipment and supplies, etc.
\nSupport in allocating expenses to appropriate GL accounts for monthly financial reporting.
\nSupport logistics for workshops, trainings, field visits, and events.
\nArrange travel and accommodation logistics for staff, consultants, and visitors, including booking flights, hotels, and ground transportation per requests from program staff.
\nSupport Program Support Coordinators in coordinating sourcing of hotels and transport services in their regions.
\nAssist the Senior Technical Advisor\/CICan Representative in managing day-to-day needs of the office.
\nTrack vehicle fuel maintenance and fuel usage through Driver vehicle logbook.
\nManage relationships with office service providers and ensure contracts are up to date.
\nProcure office supplies, IT equipment, and other operational goods and services and support maintenance and repairs of office equipment.
\nTrack inventory and ensure assets are recorded, labeled, and monitored appropriately.
\nSupport procurement of goods and services, including preparing and issuing requests for quotations and requests for proposals, coordinating evaluation of bids, and preparing bid analysis reports, preparing purchase orders and contracts with suppliers and consultants.
\nEnsure vendors meet quality standards by verifying that items match the required specifications, resolving any issues or discrepancies, and coordinating timely delivery.
\nMaintain an up-to-date procurement and contracts tracker to monitor procurement progress and delivery timelines.
\nProvide necessary documentation for payment of suppliers and consultants and reimbursements for partners to Finance team.
\nEnsure compliance with organizational travel, procurement and financial policies as well as donor rules and regulations and support team awareness and compliance.
\nEnsure all procurement, logistics and financial documentation is complete, properly filed, and compliant with internal and donor policies regulations.
\nProvide updates and reports as needed.
\nPerform other duties as needed.<\/p>\n
Reporting
\nThe Operations Officer will report to Senior Technical Advisor\/CICan Representative and work in close collaboration with the Ottawa-based Manager of Operations, Senior Program Officer, Finance Officers as well as the ESP team in Tanzania.
\nQualifications\u00a0
\nThe Operations Officer will have the following qualifications:<\/p>\n
Fluency in English and Swahili.
\nTanzania citizen or legally permitted to work in Tanzania. Note: CICan will\u00a0not\u00a0provide a work permit or sponsor individuals.
\nPost-secondary diploma in Procurement and\/or Supply Chain, Business Administration, Finance, Commerce or other business-related degree. Professional qualification in accounting is considered an asset.
\nMinimum 3 (three) years of experience in a similar role with an international donor funded program providing administrative, procurement or financial services in Tanzania.
\nExperience in procuring good and services on donor funded projects in line with international donor rules and regulations.
\nExperience supporting day to day activities for a project.
\nDemonstrated ability using Microsoft Office Suite. Advanced knowledge of Excel required.
\nAbility to establish and maintain effective linkages with both internal and external partners.
\nStrong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information.
\nDemonstrated competence in the planning, implementation, administration, and reporting of donor-funded projects.
\nAbility to work independently and collaboratively on a team.
\nExperience working with an international team.
\nAbility to prioritize and organize work effectively and efficiently under pressure and tight deadlines.
\nExcellent organizational, communication, and interpersonal skills.
\nAbility to work both independently and collaboratively in a team.
\nStrong writing, computer, and data skills.<\/p>\n
Salary
\nThe expected monthly gross salary for this position is between TZS 2,800,000 and TZS 3,200,000, based on applicant\u2019s relevant experience and qualifications.
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