Submit your application here:\u00a0Finance + Administration Assistant<\/p>\n
Reports to:\u00a0Operations, Administration, + Finance Manager
\nDepartment:\u00a0Finance
\nPosition classification: Full-time
\nLocation:\u00a0Arusha \u2013\u00a0preference given to candidates based in Arusha.
\nEmployment term:\u00a0Two years, with possibility to extend<\/p>\n
Company Information
\nCompassionate Carbon Tanzania Ltd is a mission-driven organization launched by Compassionate Carbon LLC and Eden: People+Planet (Eden). Specializing in developing and implementing landscape-scale forest carbon projects through Afforestation, Reforestation, and Revegetation (ARR) and Reducing Emissions from Deforestation and Forest Degradation (REDD+), we collaborate with local communities to restore landscapes, create jobs, protect ecosystems, and mitigate climate change.
\nOur projects integrate nature-based solutions to help meet global emissions targets while ensuring community ownership and long-term sustainability. The Rubeho Mountains Carbon Project, a significant initiative in Tanzania, focuses on native forest restoration and community-based conservation efforts.
\nPosition Summary
\nThe Finance and Administration Assistant plays a critical role in providing foundational support to the organisation\u2019s daily financial operations. This position is responsible for ensuring that all routine financial tasks\u2014including transaction recording, payment processing, and the management of financial documentation\u2014are completed with accuracy and efficiency. Additionally, the Finance and Administration Assistant assist with daily human resources and administrative requirements within the office, facilitating effective support for operational activities.
\nEssential Responsibilities<\/p>\n
Oversee field accounts payable and general ledger entries, ensuring accurate bookkeeping with supporting documentation.
\nTransaction Processing:\u00a0Handle daily financial transactions (AP and AR), including preparing and processing payment vouchers, invoices, and expense reimbursements. Ensure that each transaction is properly authorized and coded to the correct budget\/account.
\nRecord Maintenance:\u00a0Maintain accurate financial records and ledgers. Regularly update the accounting system with transaction details. Take responsibility for data entry of journals (like entering invoices, payroll data, petty cash expenses) and ensure supporting documentation is filed systematically (electronically and hard copies).
\nBanking + Cash Handling:\u00a0Assist in managing office cash and bank matters, including preparing bank deposits, withdrawing cash for petty cash funds, and recording all cash transactions. Maintain petty cash float, disbursing small payments as appropriate. Prepare monthly bank reconciliation.
\nAdministrative Support: Provide general administrative support, primarily for Finance functions, but also for human resources and general office administrative needs. Maintain updated contact lists.
\nLogistical Support: Coordinate logistics for meetings, workshops, and project events; assist with travel arrangements for project staff.
\nData Gathering + Basic Analysis: Compile basic financial data as requested for reports or budgets; ensure data needed for analysis is accurate and readily available. Assist in preparing simple summaries or tables.
\nExpense Monitoring:\u00a0Keep track of recurring expenses and deadlines; manage a schedule of regular payments to ensure timely processing. Ensure staff advances are tracked and cleared per policy.
\nSupport month-end\/year-end processes: Help during the monthly and annual close processes, ensuring consistency and completion of assigned tasks to contribute to a smoother month-end process.
\nInternal Controls + Regulatory Compliance:\u00a0Ensure that all internal controls and other financial and procurement procedures of Eden are implemented and applied in full. Ensure that Tanzania regulations regarding finances are complied with.
\nFinancial Monitoring + Reporting:\u00a0Assist with budget monitoring by tracking expenditures against approved budgets; help coordinate financial audits and provide necessary documentation.
\nOther duties as assigned.<\/p>\n
Education + Work Experience<\/p>\n
Bachelor\u2019s degree in accounting, Finance, Business Administration, or related field.
\n1-3 years in an accounting or finance support role, preferred.
\nFamiliarity with accounting software and MS Excel required; experience with double-entry bookkeeping fundamentals and able to learn new accounting systems is required.
\nExperience in the nonprofit sector, particularly with grants and donor-funded projects, is highly desirable.
\nFamiliarity with fund accounting.
\nProfessional certification or related certificate studies (CPA, CPA(T), ACPA, ACCA, or similar), preferred.<\/p>\n
Skills + Abilities<\/p>\n
Models the Eden Ethos in all professional interactions, demonstrating a commitment to the organization\u2019s values, vision, and conduct standards.
\nAttention to Detail:\u00a0Exceptional attention to detail to ensure accuracy in data entry and recordkeeping; must quickly catch and correct errors in figures, match invoices to payments, and ensure every transaction is documented.
\nNumeracy + Basic Accounting Skills:\u00a0Strong numerical ability and comfort with basic accounting tasks; able to reconcile simple accounts, calculate totals and percentages, and understand the flow of money in accounts.
\nOrganization + Time Management:\u00a0Good organizational and prioritization skills to manage multiple tasks efficiently. Required to regularly juggle routine duties with ad-hoc requests. Ability to maintain accurate records, support administrative processes, maintain a schedule, and to-do list to ensure deadlines are met.
\nConfidentiality, Integrity, + Ethical Practice:\u00a0Trustworthiness in handling confidential information, such as payroll details, vendor contracts, or cash on hand. Must exercise discretion and uphold ethics; committed to ethical financial practices.
\nCommunication:\u00a0Clear and polite verbal and written communication skills to interact with internal and external stakeholders.
\nLearning Attitude:\u00a0Willingness and ability to Learn + Grow; eager to gain new skills and improve processes
\nCustomer Service Orientation:\u00a0A helpful and courteous attitude is essential when providing finance and administrative support.
\nBasic Analytical Thought:\u00a0Should have the ability to notice errors or unusual details, contributing to error prevention and correction.
\nUnderstanding of applicable employment laws and regulations in Tanzania, as well as Human Resources best practices and their application.
\nOrganizational and data management skills for maintaining accurate records and effectively supporting administrative processes.<\/p>\n
Work Conditions<\/p>\n
Work Environment:\u00a0primarily an office-based environment with a typical moderate noise level (comparable to normal office background sounds). Occasional travel to field sites is also required. Frequent teamwork and stakeholder engagement requires regular meetings both in-person and via video conferencing platforms. Office amenities include standard desk space, a computer, and internet access; field facilities may be basic.
\nWork schedule:\u00a0occasional extended hours may be required during critical project periods (e.g. fiscal year end or major deadlines). The role calls for some flexibility during peak workloads, but such instances are infrequent and communicated in advance.
\nPhysical Requirements:\u00a0involves typical office mobility\u2014regular sitting, standing, and walking within the workspace, with occasional light physical activities such as bending, reaching, or carrying lightweight office materials between meeting areas. Additionally, extended focus and remaining in a stationary position for extensive periods of computer work or long meetings is commonly required.\u00a0These requirements will be met with or without reasonable accommodation, as Compassionate Carbon is committed to providing necessary support to enable all individuals to perform the essential functions of the job.
\nTravel:\u00a0occasional domestic travel to rural project sites may be requested, which may require challenging logistics and occasional overnight field stays.
\nSafety + Special Conditions:\u00a0candidates must have legal authorization to live and work in Tanzania; Compassionate Carbon is unable to sponsor work visas.<\/p>\n
Compassionate Carbon Tanzania is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
\nDisclaimer: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may evolve and change over time based on organizational needs, programmatic priorities, and\/or reasonable accommodation.
\nSafeguarding:\u00a0Compassionate Carbon holds strict safeguarding principles and does not tolerate behaviors that harm others, including sexual exploitation, abuse, harassment, and other injustices. Employees are expected to abide by CC\u2019s Safeguarding and Ethics policies. Candidate selection is based on technical competence, recruitment, selection, and hiring criteria, subject to a thorough background, police clearance, and reference check process.
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