BACKGROUND<\/p>\n
THIS IS A LOCAL POSITION
\nBACKGROUND:
\nIUCN and UNEP-DHI will jointly implement the Climate Resilient Eastern African Transboundary Water Management for Environmental Sustainability (CREATES) project, operating in the Sio-Malaba-Malakisi (SMM) and Mara transboundary river basins across Kenya, Uganda, and Tanzania, and supporting selected regional water organisations from 2025 to 2030.
\nThe project will be delivered through a Project Management Unit (PMU) based in Nairobi, Kenya, supported by two Basin Coordinators\u2014one stationed at the NELSAP office in Kakamega (SMM Basin) and the other in Musoma (Mara Basin)\u2014alongside other technical staff. The PMU will be managed on a day-to-day basis by the Team Leaders (TLs).
\nThe Driver\/Office Support, CREATES will be contracted by IUCN and expected to provide support to CREATES activities implemented by both IUCN and UNEP-DHI, as agreed with the TLs\/PMU and in alignment with the overall project work plan and responsibilities.<\/p>\n
JOB DESCRIPTION<\/p>\n
MAJOR RESPONSIBILITIES:
\nDriver\/Office Support, CREATES is responsible for providing driving and chauffeur duties to assigned staff\/guests of CREATES. S\/he ensures the highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver\/Office Support also demonstrates a client-oriented approach, courtesy, tact, and ability to work with people of different national and cultural backgrounds. S\/he also supports with the administrative duties as assigned by his\/her supervisor, support with cases of personnel and deliveries and oversees the maintenance of the project Office vehicles and other assets.
\nSPECIFIC DUTIES:
\nTransport and logistic support;
\nProvide driving services to the PMU and other assigned staff as instructed by the line manager.
\nFollow up planning and scheduling using Outlook Calendar and register transportation requests.
\nDeliver payment transfers to the bank and\/or the suppliers, conduct cash purchases for CREATES.
\nDeliver and collect mail, documents, supplies, and other items as required.
\nDistribute mail as needed, both incoming and outgoing.
\nEnsure that all steps required by traffic rules and regulations are taken and adhered to, in case of involvement in an accident.
\nEnsure availability of all the required documents\/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city\/country, first aid kit, and necessary spare parts in the assigned vehicle.
\nKeep track of insurance and other tax formalities.
\nSupport other drivers with the preparation of job cards, inspecting vehicles and ensuring all vehicles are fully equipped with tools, first aid kits.
\nGuest management & Protocol Liaison;
\nMeet official and high-ranking personnel at the airport and facilitate immigration and customs formalities, as required.
\nDrive the vehicle assigned by IUCN for the transportation of staff, guests and other authorized personnel.
\nComplete visa application forms for the CREATES staff both manually and electronically, submission and collection of Visas.
\nVehicle maintenance management;
\nEnsure vehicle is always kept in good running condition through addressing minor repairs, planning for major repairs, timely changes of oil, check of tires, brakes, water levels and car washing.
\nResponsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., and performs minor repairs and arranges for other repairs.
\nKeep records as required and maintain a clear daily record of work done and\/or vehicle movement.
\nAlways ensure the safety of the vehicle and accessories during the time of use.
\nFacilitate routine maintenance of office vehicles, including proper and regular completion of vehicle maintenance records.
\nInform the Procurement and Administration Officer of any major repairs required and ensure that the vehicles are always kept clean and in good working order.
\nLog official trips, daily mileage, gas consumption, oil changes, greasing, etc.
\nKeep track of timely car insurance renewals
\nEnsure compliance with applicable traffic laws, regulations, and\/or IUCN rules, standards, and guidelines on vehicle usage.
\nAct as back-up for Administration & Project teams;
\nAssist in planning and participation in field work as required.
\nTaking notes during meetings and during field work
\nAssist with office operations including photocopying, printing basic documents, and making deliveries.
\nAct as a backup for the Front Office Administration Assistant on a needs basis by answering the phone and taking care of visitors\u2019 registration, incl. maintaining a register of incoming visitors.
\nLiaison with taxi companies for pick up and drop offs.
\nCreating simple excel forms and data input for basic inventory, transfers as requested.
\nPerform other duties as may be assigned from time to time.<\/p>\n
REQUIREMENTS<\/p>\n
\u2022 POSITION REQUIREMENTS:
\nEducation;
\nUniversity degree in any area of study
\nCertificate in computer Packages
\nPossession of a valid Driver\u2019s license. A mechanical certificate is required.
\nDefensive driving skills required.
\nWork Experience;
\nMinimum 8 years\u2019 driving experience with 5 years\u2019 experience of driving business executives and leaders in reputable firms within the private or public sector.
\nExceptional knowledge of urban and rural road networks and driving conditions.
\nClean driving record, with no violation of traffic law or major accidents.
\nFlexibility to work outside regular business hours and on weekends as needed.
\nMust possess good verbal communication skills with good writing skills.
\nExcellent interpersonal skills and experience working in a multi-stakeholder project environment.
\nDiscretion and confidentiality in handling sensitive information Punctuality and reliability with a customer-focused mindset.
\nAbility to perform a variety of repetitive and routine tasks and duties.
\nAbility to handle a large volume of work possibly under time constraints.
\nGood knowledge of administrative rules and regulations.
\nAbility to operate and maintain a variety of computerized business machines and office equipment to provide efficient delivery of service.
\nAbility to organize and complete multiple tasks by establishing priorities.
\nDemonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
\nDemonstrates excellent knowledge of protocol and security issues.
\nLanguage Proficiency;
\nFluency in English and Kiswahili, both written and verbal.
\nCore Competencies;
\nTransparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
\nInclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive, and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
\nProfessionalism: Promote the organization\u2019s interests, objectives, and values in a diligent and professional manner.
\nAccountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.<\/p>\n
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