Job Description
\nJob Summary<\/p>\n
Ifakara Health Institute is seeking Administrative Assistant who will be stationed at Ifakara, Morogoro to support all day-to-day administrative functions to the project. Admimistrative Assistant is expected to provide crucial administrative and logistical support to project managers and teams, ensuring smooth daily operations by managing schedules, coordinating meetings, organizing documents, tracking tasks\/budgets, handling communications, procurement of supplies, payment and Human Resource issues.<\/p>\n
Responsibility:
\nResponsibilities<\/p>\n
Perform general clerical duties such as photocopying, scanning, mailing, filing, making phone calls, and responding to emails.
\nLiaise with Procurement Unit and make follow ups on project goods and service providers utility and bills, etc
\nLiaise with Human Resources Unit and coordinate on human resources matters and keep records for project staff
\nTo ensure the study is done according to the working protocol and adherence to the ICH Guidelines of Good Clinical Practice (GCP)
\nTo maintain close professional relationship with the government officials in the study area Order project supplies for office and research activities.
\nSet up meetings and assist project staff with arrangements for conference attendance and other work-related travel.
\nTo oversee that the study site is properly arranged and has enough supplies for daily activities
\nTo work in a professional and ethical manner with competence, accountability and integrity.
\nTo perform any other duties assigned by the supervisor
\nMaintain hard copy and electronic filing systems, including keeping up-to-date records for project activities, office space, and supplies
\nOrganize meetings, trainings and workshops, and manage payment issues.
\nPerform any other duties as may be assigned by the supervisor<\/p>\n
Skill :
\nDesired Skills<\/p>\n
Good Computer Skills \/ICT skills and knowledge
\nFlexible, open to change and supportive of others, and good interpersonal and organizational skills.
\nProblem solving skills, and teamwork
\nPro-active and time management skills
\nEmotional Intelligence.<\/p>\n
Qualification Required:
\nEssential Qualification<\/p>\n
Diploma in Secretarial Studies or Public Administration or Business Administration
\nCertificate in Computer studies<\/p>\n
Experience :
\nRequired Experience<\/p>\n
At least one-year of experience working on similar tasks or post with a reputable organization.<\/p>\n
Preferred Language Skill :
\nPrefered Language<\/p>\n
Excellent written and oral communication skills in both English and Swahili languages<\/p>\n
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