Organization:\u00a0Silverleaf Academy Ltd
\nLocation: Arusha, Tanzania \/ Nairobi, Kenya \/ Remote (with periodic travel to Arusha)
\nPosition:\u00a0Executive Assistant
\nContract Type:\u00a0Full Time
\nLine Manager: Founder & Chief Executive Officer (CEO)
\nDirect Reports:\u00a0Personal Assistant (PA), other as team grows
\nAbout Silverleaf Academy
\nSilverleaf Academy is a growing chain of affordable private pre-primary and primary schools in Tanzania, serving children aged 2\u201314. Our mission is to deliver the highest quality learning at the most affordable price point for lower-middle-income families. We follow the Tanzanian national curriculum and deliver a tech-enabled, inclusive learning experience powered by team teaching, active student engagement, and continuous in-service teacher training.
\nSilverleaf is committed to developing academic mastery in literacy and numeracy, while also nurturing essential life skills such as critical thinking, collaboration, leadership, and entrepreneurship\u2014equipping our students for success in the modern world.
\nRole Overview
\nSilverleaf Academy is seeking a highly capable, discreet, and mission-driven Executive Assistant (EA) to support the CEO in managing a dynamic portfolio of responsibilities across multiple departments, organisations and geographies.
\nThe EA will act as a trusted strategic partner, chief scheduler, project manager, and communications lead, enabling the CEO to operate at peak effectiveness. The successful candidate will have exceptional organizational skills, emotional intelligence, and the confidence to manage complex operations, stakeholder relationships, and confidential matters.
\nThis role is ideal for someone who has 2\u20135+ years\u2019 experience supporting senior leadership or C-suite executives, preferably in a fast-paced, multicultural, or global setting. Experience in education, non-profit, or social enterprise sectors is a strong plus.
\nKey Responsibilities<\/p>\n
Executive & Strategic Support<\/p>\n
Serve as a critical thought partner and right-hand support to the CEO across multiple organizations.
\nManage high-level communications and draft professional correspondence, reports, board papers, and presentations.
\nTrack strategic projects, key decisions, and follow-ups\u2014ensuring timely execution.
\nConduct research and synthesize data for board prep, fundraising, and partnership development.
\nSupport HR-related tasks and CEO-led personnel decisions with confidentiality and tact.<\/p>\n
Calendar & Communication Management<\/p>\n
Own the CEO\u2019s calendar\u2014scheduling and prioritizing a high volume of meetings across time zones.
\nCoordinate internal and external engagements, resolving conflicts proactively.
\nEnsure the CEO is thoroughly briefed and prepared ahead of meetings.
\nTriage and manage inbound communications to ensure timely and high-quality responses.<\/p>\n
Travel & Event Coordination<\/p>\n
Plan and manage all aspects of domestic and international travel including flights, visas, accommodations, and itineraries.
\nCoordinate logistics for board meetings, leadership offsites, investor\/donor visits, and VIP guests.
\nTrack travel expenses and support post-trip reconciliation with Finance.<\/p>\n
Stakeholder & Relationship Management<\/p>\n
Act as liaison between the CEO and key stakeholders including board members, investors, donors, and partners.
\nRepresent the CEO with professionalism and discretion in all interactions.
\nMaintain stakeholder databases, communication trackers, and follow-up systems.<\/p>\n
Administrative & Operational Support<\/p>\n
Manage digital and physical filing systems and ensure document version control.
\nProcess CEO expense reports, payments, and administrative approvals in line with organizational policies.
\nEnsure timely preparation and submission of leadership updates and board documents.
\nAttend key internal meetings, take clear minutes, and track follow-up actions.<\/p>\n
Process Improvement & CEO Productivity<\/p>\n
Implement tools, processes, and systems to improve CEO efficiency and workflow.
\nRecommend solutions for better time and information management.
\nJoin or represent the CEO in internal meetings when appropriate and take notes for all meetings.<\/p>\n
Key Requirements<\/p>\n
2\u20135+ years of experience in a similar Executive Assistant role supporting senior executives or founders.
\nAdvanced English fluency (spoken and written) with excellent writing, editing, and communication skills.
\nHigh digital literacy and proficiency in Google Workspace, Microsoft Office, and productivity tools.
\nProven ability to manage complex priorities, tight deadlines, and high-stakes communications.
\nHigh attention to detail, sound judgment, and strong emotional intelligence.
\nExperience managing international travel logistics and event coordination.
\nExposure to or experience working in East Africa or similar international environments.
\nExperience in education or social enterprise sectors is a strong advantage.<\/p>\n
\u00a0
\nKey Performance Indicators (KPIs)<\/p>\n
Calendar Accuracy:\u00a098%+ accuracy with zero critical scheduling conflicts.
\nResponse Times:\u00a0Internal within 12 hours, external within 24 hours.
\nFollow-Up Execution:\u00a095%+ on-time completion of tasks and deliverables.
\nDocument Quality:\u00a090%+ delivery of final-ready, high-quality documents.
\nTravel & Event Logistics:\u00a0100% incident-free coordination.
\nConfidentiality:\u00a0Zero breaches of sensitive or confidential information.<\/p>\n
Silverleaf Values
\nAt Silverleaf, our values shape how we teach, lead, and collaborate. We expect all staff to live out these values in daily practice:<\/p>\n
Lead the Way:\u00a0Serve with integrity, empathy, and a commitment to impact.
\nSpeak, Listen, and Learn:\u00a0Communicate openly, listen actively, and embrace diverse perspectives.
\nAsk Why and Why Not:\u00a0Think critically, challenge assumptions, and seek better solutions.
\nBuild for the Future:\u00a0Invest in long-term growth\u2014for yourself, our students, and society.<\/p>\n
\u00a0<\/p>\n
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